7 Best Workgroup Printers for 2027

If you need a fast, reliable workgroup printer, models like the Brother HL-6210DW stand out with speeds up to 50 ppm and expandable paper trays for high volume.

The HP Color LaserJet Pro 4301fdw delivers sharp color prints, while Epson’s WF series balances speed, quality, and flexible connectivity.

For cost efficiency, consider refillable ink options like the Canon GX2020. These printers suit various workloads and spaces, and exploring their features will help find the perfect fit for your office needs.

Image	Name	Editor's Rating	Price
	Brother Professional Laser Printer with High-Speed 50 ppm Ou...	★★★★★ ★★★★★ 5 out of 5	Check Price
	HP Color LaserJet Pro MFP 4301fdw Wireless All-in-One Color ...	★★★★★ ★★★★★ 5 out of 5	Check Price
	HP LaserJet M110w Wireless Black & White Printer, Print, Fas...	★★★★★ ★★★★★ 4.5 out of 5	Check Price
	Epson Workforce WF-C5890 Printer	★★★★★ ★★★★★ 4 out of 5	Check Price
	Epson® Workforce® Pro WF-4820 Wireless Color Inkjet All-In-O...	★★★★★ ★★★★★ 4 out of 5	Check Price

Brother HL-6210DW Professional Wireless Laser Printer

Brother Professional Laser Printer with High-Speed 50 ppm Output, Advanced Security Features, and Wireless...

• Professional Performance: Dominate your office printing tasks with this Brother Genuine laser printer delivering an...
• Superior Capacity: Take command of large print jobs with a robust 520-sheet main tray and 100-sheet multipurpose...
• Advanced Connectivity: Experience seamless integration with built-in Gigabit Ethernet and dual band wireless...
• Cost Efficiency: Maximize your printing budget with Brother Genuine ultra high-yield replacement toner cartridges...
• Security Excellence: Safeguard your Brother Genuine printer with advanced Triple Layer Security features, ensuring...

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The Brother HL-6210DW is designed to keep busy offices moving efficiently. It delivers fast, high-quality monochrome printing at speeds up to 50 pages per minute. This speed helps reduce wait times during heavy print jobs, boosting overall productivity.

Its automatic duplex printing feature simplifies double-sided printing, cutting paper use and saving time. The printer’s main tray holds 520 sheets and can expand to 1,660 sheets, supporting various media sizes up to 8.5 x 14 inches. This capacity reduces the need for frequent refills during large print runs.

Connectivity is seamless with built-in Gigabit Ethernet and dual-band Wi-Fi. Users can print easily from laptops, smartphones, or tablets, making the HL-6210DW well-suited for collaborative work environments. While setup for mobile printing may require extra steps, the printer supports flexible access across devices.

Maintenance is straightforward, with robust build quality designed for high-volume use. However, it only prints in black and white, which may limit its appeal for those needing color output. Overall, it offers reliable, professional-quality printing that addresses the demands of busy workgroups.

Best for: busy offices and workgroups needing fast, reliable monochrome printing with flexible connectivity options.

What We Like:

• High-speed printing at 50 pages per minute with sharp 1200 x 1200 dpi resolution
• Large paper capacity expandable to 1,660 sheets for less downtime
• Versatile connectivity including Gigabit Ethernet and dual-band Wi-Fi
• Efficient automatic duplex printing saves time and paper

Specification:

HP Color LaserJet Pro MFP 4301fdw Printer

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HP Color LaserJet Pro MFP 4301fdw Wireless All-in-One Color Laser Printer, Scanner, Copier, Fax, Best-for-Office

• EVERYTHING SMALL TEAMS NEED – Print, scan and copy professional-quality color documents and reports plus fax...
• BLAZING FAST COLOR – Up to 35 color pages per minute, with sharp details and incredible color
• STAYS CONNECTED – Intelligent Wi-Fi looks for the best connection to stay online and ready to print
• PROTECTS YOUR DATA – Includes HP Wolf Pro Security with customizable settings so your printer and information are...
• PRINT FROM ANY DEVICE – Wireless printing from any mobile device, PC or tablet. Ethernet and Bluetooth included...

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Looking for a fast, reliable color laser printer that simplifies your office workflow? The HP Color LaserJet Pro MFP 4301fdw is designed to handle everything from printing and scanning to copying and faxing with ease. It delivers speeds up to 35 pages per minute, helping teams stay productive without delays.

This all-in-one printer offers both wireless and wired connectivity, making it easy to print directly from smartphones, tablets, or PCs. Automatic duplexing reduces paper waste and saves time, while the two trays hold up to 300 sheets to minimize interruptions. Its compact design fits well in small office spaces without sacrificing power.

Maintenance is straightforward with starter cartridges that provide a solid initial yield. However, heavy users will need to replace cartridges regularly due to their limited capacity. Security is a priority, with HP Wolf Pro features protecting your data against threats and ensuring peace of mind.

Ideal for small teams, this printer balances speed, versatility, and security in a single device. While its print resolution (607 x 600 dpi) may not meet the needs of high-detail graphic work, it excels at everyday office tasks. Weighing 45 pounds, it is best suited for stationary use rather than frequent relocation.

Best for: Small office teams or workgroups needing a versatile, fast, and secure color laser printer with flexible connectivity.

What We Like:

• Fast print and copy speeds with automatic duplexing
• Multiple connectivity options: wireless, Ethernet, Bluetooth, and mobile printing
• Robust security features with HP Wolf Pro and firmware updates
• Compact design fits small office environments
• Easy maintenance with accessible starter cartridges

Specification:

HP LaserJet M110w Wireless Black & White Printer

HP LaserJet M110w Wireless Black & White Printer, Print, Fast speeds, Easy Setup, Mobile Printing, Best-for-Small...

• FROM AMERICA'S MOST TRUSTED PRINTER BRAND – Perfect for small teams printing professional-quality black & white...
• WORLD'S SMALLEST LASER IN ITS CLASS – Precision laser printing that fits anywhere
• FAST PRINT SPEEDS – Up to 21 black-and-white pages per minute single-sided
• WIRELESS WITH SELF-RESET – Helps you stay connected
• PRINT FROM ANY DEVICE – Wireless printing from any mobile device, PC or tablet. Works with Microsoft, Mac...

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Who needs a compact wireless printer that fits into tight spaces without sacrificing quality? The HP LaserJet M110w offers reliable black-and-white printing designed to meet professional needs in small offices or home workspaces. Its sleek design and lightweight build make it easy to place on any desk, saving valuable room.

This printer delivers sharp text and graphics at 600 x 600 DPI, producing up to 21 pages per minute. It handles everyday printing tasks efficiently, helping users stay productive without delays. Wireless connectivity and mobile printing through the HP Smart app provide flexibility, allowing documents to be printed directly from smartphones or tablets.

Maintenance is straightforward thanks to its simple setup and energy-efficient operation that minimizes power consumption. While it only supports monochrome printing and holds up to 150 sheets, it suits those who focus primarily on black-and-white documents. Users should note that firmware updates and cartridges require original HP components, which may affect ongoing costs.

The HP LaserJet M110w balances space-saving design with dependable performance. It solves the problem of bulky printers in small work areas while delivering professional results quickly and conveniently.

Best for: Small teams or individuals needing a compact, wireless black-and-white printer that fits limited workspace environments and supports professional document printing.

What We Like:

• Fast printing at 21 pages per minute with clear 600 x 600 DPI quality
• Wireless printing via HP Smart app enhances convenience
• Compact size and lightweight for easy placement in small offices
• Energy-efficient design reduces power use during operation

Specification:

Epson Workforce WF-C5890 Printer

Epson Workforce WF-C5890 Printer

• Epson WorkForce WF-C5890 Printer

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The Epson Workforce WF-C5890 is designed to meet the demands of small workgroups facing heavy printing tasks. It delivers fast output, reaching up to 34 pages per minute, which helps reduce wait times and keeps your workflow smooth. With sharp print resolutions up to 6000 x 2400 dpi, it produces detailed documents and vibrant color prints that enhance professionalism.

This printer’s PrecisionCore Heat-Free Technology reduces energy consumption and lowers operational costs without sacrificing print quality. Its automatic duplexing capability allows double-sided printing, saving both paper and time. The built-in flatbed scanner adds versatility, enabling quick digitization of documents and images for easy sharing and archiving.

Maintenance is straightforward with four input trays holding up to 1,830 sheets, minimizing frequent paper refills. Connectivity options such as Wi-Fi Direct, Ethernet, Bluetooth, and USB ensure seamless integration with various devices and networks. However, the machine’s size and weight—approximately 23 kg—mean it requires a dedicated space in your office.

While it handles standard media sizes up to 8.5 x 11 inches, it does not support larger format printing. This makes it ideal for businesses focusing on everyday document production rather than wide-format needs.

Best for: Small offices and teams requiring efficient, high-quality printing with flexible connectivity and low running costs.

What We Like:

• Fast print speeds up to 34 ppm for color and monochrome documents
• Large paper capacity with four trays holding 1,830 sheets
• Versatile connectivity including Wi-Fi Direct, Ethernet, Bluetooth, and USB
• Energy-efficient PrecisionCore Heat-Free Technology
• Automatic duplexing and integrated flatbed scanner for multitasking

Specification:

Epson Workforce Pro WF-4820 Wireless Color Printer

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Epson® Workforce® Pro WF-4820 Wireless Color Inkjet All-In-One Printer, Black, Large

• High-speed printing — PrecisionCore Heat-Free Technology delivers high-speed, high-volume printing with...
• High-precision printing — accurate dot placement and DURABrite Ultra instant-dry pigment inks for...
• High-volume reliability for heavy workloads — innovative heat-free technology designed for reliability and...
• Easy to use — 4.3" color touchscreen for quick navigation and control, plus all-new Epson Smart Panel App (1) for...
• Designed for productivity — auto 2-sided printing and 1-sided, 35-page ADF streamline workflow.

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The Epson Workforce Pro WF-4820 is designed to streamline busy office environments with fast, high-volume printing that doesn’t compromise on quality. It tackles the common challenge of slow, unreliable printers by delivering sharp, professional results quickly—up to 25 pages per minute in black and 12 in color. This keeps your workflow smooth and deadlines on track.

Maintenance is straightforward thanks to its use of DURABrite Ultra pigment inks, which produce durable, smudge-resistant prints that last. The printer’s auto duplex feature and 35-page automatic document feeder (ADF) reduce manual tasks, saving time on double-sided printing and scanning multiple pages. This helps keep office operations efficient and lessens the risk of jams or errors.

Connectivity is flexible with wireless, Ethernet, and Bluetooth options, allowing easy integration into various office setups. The intuitive 4.3-inch touchscreen simplifies navigation and settings adjustments, making daily use hassle-free. Although its 250-sheet capacity may require refilling in very high-volume scenarios, it balances practicality with space considerations.

Compact yet robust, the WF-4820 fits well into small to medium office spaces, though its weight and footprint should be considered for tight work areas. It is ideal for professionals and teams needing reliable, fast output without sacrificing print quality or workflow efficiency.

Best for: Small to medium-sized offices and professionals who require efficient, high-quality color and black-and-white printing for demanding workloads.

What We Like:

• Fast print speeds up to 25 ppm black and 12 ppm color
• Versatile connectivity: wireless, Ethernet, Wi-Fi Direct, Bluetooth
• Auto duplex and 35-page ADF for streamlined workflows
• Durable prints with DURABrite Ultra pigment inks
• User-friendly 4.3-inch touchscreen interface

Specification:

Epson Workforce Pro WF-M5299 Workgroup Monochrome Printer

Epson Workforce Pro WF-M5299 Workgroup Monochrome Printer

• This printer is designed for use with Epson cartridges only, not third party cartridges or ink. Cartridges...
• Powered by PrecisionCore — The next-generation of inkjet printing technology; plus, Epson’s innovative...
• Easy on your budget — save up to 40 percent on low-cost replacement ink packs vs. Mono laser toner (2).
• Minimize your interventions — replaceable ink pack system lets you print up to 40, 000 ISO pages (black) without...
• Fast print speeds; no warmup time — 24 ISO ppm (black)(+); plus, fast first page out

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The Epson Workforce Pro WF-M5299 offers a powerful solution for teams needing fast and dependable monochrome printing. It eliminates delays with instant start printing at 24 ISO ppm, matching laser printer speeds while using inkjet technology. This means your workgroup can handle large print jobs efficiently without waiting around.

Designed for heavy workloads, the printer features replaceable ink packs that produce up to 40,000 pages. This significantly reduces downtime and maintenance costs, keeping your team productive. Sharp 4800 x 1200 dpi output ensures clear, professional-quality documents every time, while automatic duplexing saves paper by printing double-sided pages effortlessly.

With an 830-sheet capacity split between dual trays, the WF-M5299 supports large volume printing smoothly. Its compact design at just 33.7 pounds fits well in busy office spaces. Connectivity is versatile, allowing wired Ethernet or wireless Wi-Fi connections. Remote management via the dedicated app adds convenience, making it easy to monitor and control the printer from anywhere.

While it only prints in black and white, the Epson Workforce Pro WF-M5299 excels in environments where color is unnecessary. It uses genuine Epson ink packs exclusively, which helps maintain print quality but limits cartridge options.

Best for: Workgroups and small businesses requiring efficient, high-volume monochrome printing with seamless enterprise connectivity.

What We Like:

• Instant start printing at 24 ISO ppm with no warm-up delay
• High-capacity ink packs yielding up to 40,000 pages
• Automatic duplexing for efficient double-sided printing
• Large paper capacity with dual trays for uninterrupted workflow
• Flexible Ethernet and Wi-Fi connectivity with remote app control

Specification:

Canon MAXIFY GX2020 Wireless All-in-One Printer

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Canon MegaTank MAXIFY GX2020 All-in-One Wireless Color Printer – Print, Copy, Scan with Duplex Printing...

• Wireless Print/Copy/Scan/Fax (2)
• Print up to 3,000 black & white / 3,000 color pages using a single set of inks!  (1)
• 2.7” LCD Color Touchscreen
• Auto 2-sided printing
• ADF – 35 sheet Auto Document Feeder

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The Canon MAXIFY GX2020 is designed to meet the demands of small offices and home workgroups that require reliable, high-volume printing without high running costs. It addresses common challenges like frequent ink replacements by using refillable ink bottles, which significantly lower ongoing expenses. This printer supports a variety of media types, making it versatile for everyday office needs.

Its wireless connectivity allows users to print effortlessly from multiple devices, cutting down on cable clutter and improving workspace organization. The 2.7” LCD touchscreen simplifies navigation, helping users manage print, scan, and copy tasks quickly. Automatic duplex printing reduces paper waste, while the 35-sheet automatic document feeder (ADF) streamlines multi-page scanning and copying jobs.

Maintenance is straightforward thanks to the refillable ink system and user-friendly controls. Although the paper tray holds up to 250 sheets, suitable for moderate workloads, very high-volume users may need to refill more often. The compact design fits neatly on desks, saving space without sacrificing functionality.

The printer delivers sharp text and vibrant colors through its four-color pigment ink system, ensuring professional-quality documents every time. While print speeds are moderate, the balance of cost-efficiency and versatility makes the MAXIFY GX2020 a practical choice for small-scale office environments.

Best for: small offices or home workgroups needing cost-effective, versatile printing with easy maintenance and wireless features.

What We Like:

• Refillable ink bottles cut down on running costs.
• Wireless setup and touchscreen simplify operation.
• Automatic duplex and 35-sheet ADF boost productivity.
• Compact design fits well in limited spaces.

Specification:

Factors to Consider When Choosing a Workgroup Printer

When choosing a workgroup printer, you’ll want to take into account how fast it needs to print and whether color output is necessary. Think about your paper capacity and the connectivity options that fit your office setup.

Don’t forget to prioritize security features to keep your documents safe.

Print Speed Requirements

One crucial factor to take into account when choosing a workgroup printer is print speed, which directly impacts your team’s productivity. If your workgroup handles high volumes, faster speeds help meet tight deadlines and minimize wait times.

Aim for printers that offer at least 20 pages per minute (ppm) for black-and-white printing to keep efficiency high. For color printing, look for models with speeds of 35 ppm or more to handle large color documents quickly.

Don’t overlook the first page out time—a duration under 10 seconds means your printer is ready faster for immediate tasks. Finally, match the printer’s maximum print speed with your typical workload to avoid bottlenecks and keep your workflow smooth and uninterrupted.

Color vs Monochrome

Print speed plays a big role in keeping your workgroup efficient, but choosing between color and monochrome printers also affects how your team works and spends. Color printers deliver vivid, high-quality images perfect for presentations and marketing materials, but they usually take longer and consume more resources, increasing operational costs.

On the other hand, monochrome printers are more cost-effective upfront and over time, with faster print speeds ideal for handling large volumes of black-and-white documents. Your decision hinges on your workgroup’s priorities: if visual impact matters most, color printers are the way to go.

If you need to maximize speed and minimize expenses, monochrome printers will serve you better. Balancing these factors helps you pick the best fit for your team’s printing demands.

Paper Capacity Needs

How much paper capacity does your workgroup really need? Start by evaluating your typical printing volume. If you often print large batches, opt for printers with larger trays or multiple paper trays to minimize frequent refills.

Also, consider the types and sizes of media you use—whether it’s envelopes or legal-sized sheets—and confirm the printer supports them. Higher paper capacity reduces downtime and keeps your workflow smooth, especially in busy environments.

Look for models offering expandable trays so you can add capacity as your team grows. Choosing the right paper capacity upfront means less hassle, fewer interruptions, and better efficiency that keeps your workgroup printing reliably day after day.

Connectivity Options Available

Choosing the right connectivity options can make a big difference in how smoothly your workgroup printer integrates into your office setup. You’ll want a printer that supports multiple connection types like Ethernet, Wi-Fi, USB, and Bluetooth to fit your network environment. Wireless connectivity is especially useful if your team prints from mobile devices, tablets, or laptops, eliminating the need for cables.

An Ethernet port offers a reliable, fast wired connection, ideal for offices with established networks. Also, look for printers compatible with mobile printing protocols such as Apple AirPrint, Google Cloud Print, or specific manufacturer apps, which boost convenience. Printers with dual connectivity, like both Wi-Fi and Ethernet, ensure your team always has access, preventing downtime and keeping workflows smooth.

Security Features Importance

Once you’ve sorted out connectivity, it’s important to focus on security features that protect your workgroup printer and the sensitive information it handles. You’ll want encryption, user authentication, and secure printing to guarantee only authorized users access confidential documents. Features like secure boot, firmware validation, and network security protocols guard against unauthorized access and tampering with the printer’s system.

Customizable security settings let you align the printer with your organization’s data protection policies and compliance requirements. By prioritizing these security measures, you safeguard company data and employee privacy in your networked environment, reducing the risk of breaches and maintaining trust. Choosing a printer without robust security features isn’t worth the risk in today’s data-sensitive workplaces.

Operating Costs Consideration

Understanding the operating costs of a workgroup printer is essential for managing your budget effectively. Start by considering the cost per page, which depends on toner or ink cartridge yield and price. Look for high-yield or extra-large cartridges—they reduce how often you replace them and lower expenses.

Don’t overlook energy efficiency ratings like ENERGY STAR certification; they help cut electricity bills over time. Also, factor in maintenance and service costs, including repairs or part replacements, especially if your printer handles heavy workloads.

Finally, review the total cost of ownership by combining the initial purchase price with consumables and operational expenses. This all-encompassing view ensures you pick a printer that’s affordable not just upfront but throughout its lifespan.

Multi-Function Capabilities

Multi-function printers (MFPs) bring together printing, scanning, copying, and sometimes faxing into a single device, making your workgroup’s workflow more efficient. By combining these functions, you reduce the need for multiple machines, saving space and streamlining office operations.

Automatic document feeders (ADFs) further boost productivity by handling multi-page scans and copies without constant oversight. When choosing an MFP, consider the quality and resolution of its scanning and copying features, as these affect the clarity and professionalism of your documents.

Having all these capabilities in one device simplifies document management, speeds up tasks, and keeps your team focused. Selecting an MFP with strong multi-function capabilities guarantees you get a versatile, space-saving solution tailored to your workgroup’s needs.

Frequently Asked Questions

How Do Workgroup Printers Handle Security Threats?

Workgroup printers handle security threats by encrypting data, requiring user authentication, and regularly updating firmware.

You’ll find they monitor network activity to prevent attacks and support secure printing to keep your documents safe from unauthorized access.

What Is the Average Lifespan of a Workgroup Printer?

You’ll be thrilled to hear workgroup printers last about 3 to 5 years—plenty of time before they start acting up or needing costly repairs.

Can Workgroup Printers Integrate With Cloud Services?

Yes, workgroup printers can integrate with cloud services, allowing you to print, scan, and manage documents remotely. This boosts your productivity by enabling seamless access and sharing across devices and locations.

Cloud integration also supports collaboration by making documents easily accessible to team members regardless of their physical location. Additionally, it simplifies printer management and reduces the need for on-site maintenance.

Are Workgroup Printers Compatible With Mobile Printing Apps?

Think of your workgroup printer as a bridge connecting your ideas to the world. Yes, it’s compatible with mobile printing apps, letting you print effortlessly from anywhere.

This compatibility turns your device into a powerful creative tool, making printing convenient and accessible on the go.

How Energy Efficient Are Workgroup Printers Generally?

You’ll find workgroup printers generally energy efficient, thanks to sleep modes and low power consumption during standby. They’re designed to save energy while handling heavy workloads, helping you cut costs and reduce your environmental impact.

Conclusion

Choosing the right workgroup printer is like finding the perfect engine for your office—reliable, efficient, and built to handle your workload. Whether you need crisp black-and-white prints or vibrant color, consider speed, connectivity, and cost to keep your team running smoothly.

With options from Brother, HP, Epson, and Canon, you’ve got the power to pick a printer that fuels your productivity and keeps your work flowing without a hitch.

When selecting from the best workgroup printers for 2027, focus on features that enhance efficiency and meet your office needs. The right choice will support your team with fast, high-quality printing, seamless connectivity, and cost-effective operation.