8 Best Workforce Printers for 2027
If you’re on the hunt for a reliable workforce printer for 2027, you’re in luck! The Epson Workforce Pro WF-3820 and WF-7840 are standout options, offering fast speeds and impressive wide-format capabilities.
For those tackling high-volume color jobs, the WF-4820 and Brother Work Smart 1360 have got you covered.
And if mobility is a priority, the compact WF-110 is perfect for on-the-go printing.
These models come with versatile connectivity, superior print quality, and easy maintenance, making them ideal for any office setting.
Explore these options and their key features to find the right fit for your specific office demands. You’ll be well-equipped to make a confident choice!
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Epson Workforce Pro WF-3820 Wireless All-in-One Printer
- Epson printing system is designed to be used exclusively with Epson Genuine Cartridges. Use of non-genuine ink...
- Built for speed — PrecisionCore Heat-Free Technology delivers fast, high-volume printing with 21 (black...
- High-precision printing — accurate dot placement and DURABrite Ultra instant-dry pigment inks for...
- High-volume reliability for heavy workloads — innovative heat-free technology designed for reliability and...
- Designed for productivity — auto 2-sided printing, 250-sheet paper capacity, and a 35-page ADF to streamline your...
The Epson Workforce Pro WF-3820 Wireless All-in-One Printer is designed to meet the demands of busy professionals and small to medium-sized offices. With its PrecisionCore Heat-Free Technology, this printer delivers impressive speeds of up to 21 ISO ppm in black and 11 ppm in color. Say goodbye to long wait times and hello to efficient printing that keeps your workflow uninterrupted.
This all-in-one solution excels in multitasking capabilities. It features automatic 2-sided printing, a 250-sheet paper tray, and a 35-page automatic document feeder (ADF). These functionalities make it easy to manage large print jobs without constant reloading, enhancing overall productivity.
Maintenance is straightforward, thanks to the DURABrite Ultra instant-dry pigment inks that ensure sharp, professional-quality prints. However, it’s important to note that this printer is designed to use only Epson Genuine Cartridges, which can affect operating costs.
Experience the convenience of wireless connectivity and Alexa compatibility, allowing for flexible control options from anywhere in your office. This printer not only meets your printing needs but also integrates seamlessly into your modern workspace.
Best for: Professionals and small to medium-sized offices seeking a dependable and efficient all-in-one printer for heavy workloads.
What We Like:
- High-speed printing capabilities with PrecisionCore Heat-Free Technology.
- Efficient multitasking with auto 2-sided printing and a large paper tray.
- Produces sharp, professional-quality prints with advanced ink technology.
Specification:
| Specification | Details |
|---|---|
| Manufacturer | Epson |
| Dimensions | 18.1 x 14.8 x 10.4 inches |
| Weight | 17.9 lbs |
| Material | Plastic |
| Color Options | Black |
Epson Workforce Pro WF-7840 Wide-Format Printer
- Print, copy, scan and fax all from 1 machine with this Epson WorkForce Pro WF-7840 Wireless All-in-One Color...
- Built-in wireless (802.11a/b/g/n/ac) connection offers cable-free convenience.
- Use Epson Connect Solutions to stay productive while on the go. Functions include Epson Email Print, Epson Remote...
- Print from almost anywhere using Apple AirPrint, Android printing and Mopria Print Service.
- Produces wide-format prints up to 13" x 19".
The Epson Workforce Pro WF-7840 is your solution for wide-format printing needs paired with essential office capabilities. Designed to tackle tasks like printing, copying, scanning, and faxing, this printer effortlessly handles formats up to 13″ x 19″.
With a 50-page Automatic Document Feeder and a generous 500-sheet paper capacity, it streamlines high-volume projects, saving you time and effort. The PrecisionCore Heat-Free technology ensures fast, high-quality prints that are smudge-free, enhancing your productivity.
Wireless connectivity options such as Epson Connect, Apple AirPrint, and Android printing make it easy to print from anywhere. The user-friendly 4.3-inch touchscreen simplifies navigation, ensuring you can quickly access features without hassle.
While the WF-7840’s larger footprint may require extra space, its advanced functionality makes it a worthwhile addition to any busy office. Regular maintenance is straightforward, allowing you to focus on your work rather than printer upkeep.
Best for: Businesses and professionals requiring efficient, high-volume, wide-format printing with versatile all-in-one functions.
What We Like:
- Wide-format printing capability for diverse document needs.
- Fast and reliable output with advanced printing technology.
- Extensive paper capacity and automatic feeding for large jobs.
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Epson |
| Dimensions | 24.2 x 18.1 x 12.1 in |
| Weight | 34.6 lb |
| Material | Plastic |
| Color Options | Black |
Epson Workforce Pro WF-4820 Wireless Inkjet Printer
- High-speed printing — PrecisionCore Heat-Free Technology delivers high-speed, high-volume printing with...
- High-precision printing — accurate dot placement and DURABrite Ultra instant-dry pigment inks for...
- High-volume reliability for heavy workloads — innovative heat-free technology designed for reliability and...
- Easy to use — 4.3" color touchscreen for quick navigation and control, plus all-new Epson Smart Panel App (1) for...
- Designed for productivity — auto 2-sided printing and 1-sided, 35-page ADF streamline workflow.
The Epson Workforce Pro WF-4820 is your go-to solution for high-demand printing environments. Designed for busy professionals, this printer excels in delivering speed and quality when you need it most. With PrecisionCore Heat-Free Technology, it produces sharp prints at a rapid pace of 25 black and 12 color pages per minute.
Managing heavy workloads is effortless thanks to its 250-sheet capacity and a 35-page automatic document feeder. This means you can spend less time refilling paper and more time focusing on your important tasks. The printer also offers auto two-sided printing, enhancing productivity and reducing paper usage.
User-friendly features like the 4.3-inch color touchscreen and the Epson Smart Panel App provide easy navigation and remote control. Whether you’re in the office or on the go, this printer adapts to your needs with robust wireless connectivity options.
Though primarily designed for business use, the WF-4820 may be more than what casual home users require. However, its advanced functionality makes it an invaluable asset in any professional setting.
Best for: Busy professionals and small to medium businesses seeking fast, high-quality printing.
What We Like:
- High-speed printing with up to 25 black and 12 color pages per minute.
- Large 250-sheet capacity and 35-page automatic document feeder for efficient workflows.
- Versatile connectivity options including wireless and Bluetooth.
Specification:
| Specification | Details |
|---|---|
| Manufacturer | Epson |
| Dimensions | 18.1 x 14.8 x 10.5 inches |
| Weight | 19.8 lbs |
| Material | Plastic |
| Color Options | Black |
Epson Workforce WF-110 Wireless Color Mobile Printer,White, Small,Black
- Epson printing system is designed to be used exclusively with Epson Genuine Cartridges. Use of non-genuine ink...
- Flexible battery charging — Choose from a variety of charging options, including via USB and AC adapter, or print...
- Built-in battery — a rechargeable lithium-ion battery offers dependable performance in a small package.
- External accessory battery available — for even greater Print volume.
- Wireless connectivity, plus Wi-Fi Direct (1) — Wi-Fi 5; easily print from iPad, iPhone, tablets, smartphones and...
Introducing the Epson Workforce WF-110, a portable printer designed for those who crave efficiency and flexibility in their mobile printing tasks. Its compact and lightweight design allows it to slip effortlessly into your bag, making it the perfect companion for busy professionals or students on the go.
This versatile printer utilizes Epson Genuine Cartridges, ensuring high-quality prints every time while safeguarding your device’s warranty. With a built-in rechargeable lithium-ion battery, you can enjoy multiple charging options, whether through USB or an AC adapter, enabling uninterrupted printing wherever you are.
The WF-110 supports Wi-Fi 5 and Wi-Fi Direct, allowing you to print seamlessly from your smartphone, tablet, or laptop. This feature makes it a reliable choice for users who need to print documents quickly and efficiently in various environments.
However, it’s important to note that this model is exclusively compatible with Epson cartridges, which may limit your options. Additionally, its small size could affect paper capacity and printing speed compared to larger counterparts.
Best for: Individuals seeking a compact, portable printer for on-the-go wireless color printing from various devices.
What We Like:
- Lightweight design for easy portability.
- Flexible charging options enhance usability.
- Wireless connectivity simplifies printing from multiple devices.
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Epson |
| Dimensions | 12.2 x 6.0 x 2.4 inches |
| Weight | 3.5 lbs |
| Material | Plastic |
| Color Options | White, Small, Black |
Brother Work Smart 1360 Wireless Color Inkjet Printer
- BEST FOR HOME AND HOME OFFICE: Get all your work done with an all-in-one multifunction printer. Print, copy, and...
- EASY TO USE WITH CLOUD APP CONNECTIONS: Print from and scan to popular Cloud apps(2), including Google Drive...
- PRODUCTIVITY-FOCUSED PRINTING FEATURES: This printer includes automatic duplex (2-sided) printing, a 20-sheet...
- MULTIPLE CONNECTION OPTIONS: Connect your way. Interface with your printer on your wireless network or via USB.
- THE BROTHER MOBILE CONNECT APP: Go mobile with the Brother Mobile Connect app(5) that delivers easy onscreen menu...
The Brother Work Smart 1360 Wireless Color Inkjet Printer transforms your home or small office into a hub of productivity. Designed for those who value efficiency, it offers seamless wireless and USB-B connectivity. This all-in-one printer excels at printing, copying, and scanning, making it a versatile tool for everyday tasks.
With its automatic duplex printing and 20-sheet automatic document feeder, you can handle double-sided documents with ease. The user-friendly 1.8-inch color display simplifies navigation, allowing you to access features quickly. Imagine printing directly from your favorite cloud services—no more hassle with transfers or downloads.
The compact design of the Work Smart 1360 keeps your workspace tidy, while the ink-monitoring feature ensures you never run low unexpectedly. With print speeds of up to 16 pages per minute for black and 9 pages for color, it keeps your workflow uninterrupted.
Best for: Individuals and small office users seeking a compact, efficient all-in-one wireless printer with versatile connectivity and reliable ink management.
What We Like:
- Supports automatic duplex printing for efficient document handling.
- Enables direct printing and scanning from popular cloud services.
- Fast print speeds to keep your tasks on track.
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Brother |
| Dimensions | 17.1 x 13.4 x 6.8 in |
| Weight | 13.2 lb |
| Material | Plastic |
| Color Options | White/Gray |
Epson EcoTank ET-2800 Wireless All-in-One Printer
- INNOVATIVE CARTRIDGE-FREE PRINTING — No more dealing with lots of tiny ink cartridges; With this wireless...
- LESS FREQUENT INK REPLACEMENT — Replacement ink bottles don't have to be changed nearly as often as ink...
- COLOR PRINTING — Up to 2 years of ink in the box4 (and with every replacement ink set) for fewer out-of-ink...
- ZERO CARTRIDGE WASTE — By using an Epson EcoTank printer you can help reduce the amount of cartridge waste ending...
- HOME PRINTER DESIGNED FOR RELIABILITY — The Epson EcoTank ET-2800 All-in-One Supertank Color Printer creates...
Discover the Epson EcoTank ET-2800, a versatile solution for those who demand high-volume printing without the hassle of frequent ink changes. This all-in-one printer is designed to simplify your printing tasks, making it perfect for home users or small offices. With its cartridge-free ink system, you can replace around 90 cartridges with just a few bottles, allowing you to print up to 4,500 black and 7,500 color pages per refill.
The Micro Piezo Heat-Free Technology ensures your prints are sharp and vivid, achieving speeds of up to 10 ISO pages per minute. This feature not only enhances print quality but also reduces energy consumption, making it an eco-friendly choice. The printer’s wireless connectivity allows you to print, scan, and copy effortlessly from multiple devices, streamlining your workflow.
Maintenance is straightforward, as using genuine Epson ink keeps your printer functioning smoothly. However, note that it may not be suited for professional-grade photo printing or extremely high-resolution outputs.
Best for: Home users needing cost-effective, high-volume printing with minimal ink replacement.
What We Like:
- Cartridge-free system reduces downtime with high page output.
- Sharp, vivid prints with efficient Micro Piezo technology.
- Wireless connectivity for easy operation from multiple devices.
Specification:
| Manufacturer | Epson |
|---|---|
| Dimensions | 14.8 x 13.7 x 6.1 inches |
| Weight | 11.8 lbs |
| Material | Plastic |
| Color Options | Black |
HP OfficeJet Pro 8139 Wireless All-in-One Printer
- FROM AMERICA'S MOST TRUSTED PRINTER BRAND – The OfficeJet Pro 8139 is perfect for home offices printing...
- 1 YEAR TRIAL OF INSTANT INK INCLUDED – Subscribe to the Instant Ink delivery service to get ink delivered...
- KEY FEATURES – Fast color printing, scan, copy, fax, auto 2-sided printing, auto document feeder, and a 225-sheet...
- 2.7-INCH TOUCHSCREEN – Quickly navigate your printer with a large color touchscreen and a phone-like user...
- WIRELESS PRINTING – Stay connected with our most reliable dual-band Wi-Fi, which automatically detects and...
The HP OfficeJet Pro 8139 is designed to redefine your home office experience. With its ability to deliver fast, professional-quality color prints, this all-in-one printer makes your work life smoother and more efficient. Say goodbye to the hassle of slow printing; enjoy speeds of up to 10 pages per minute in color and 20 in black.
This versatile printer not only handles printing but also scanning, copying, and faxing, all from a user-friendly 2.7-inch touchscreen. The HP mobile app enhances convenience, allowing you to manage tasks directly from your smartphone. Its automatic two-sided printing feature saves time and paper, making it an eco-conscious choice.
Maintenance is straightforward, aided by a one-year trial of the Instant Ink service. This ensures you never run out of cartridges unexpectedly. The printer’s dual-band Wi-Fi and HP Wolf Essential Security keep your data safe and your connectivity reliable.
Best for: Home office users seeking fast and efficient multifunction capabilities.
What We Like:
- Fast print speeds of up to 20 ppm in black and 10 ppm in color.
- Automatic two-sided printing reduces resource use.
- Eco-friendly design made from over 45% recycled plastic.
Specification:
| Feature | Details |
|---|---|
| Manufacturer | HP |
| Dimensions | 17.5 x 14.5 x 10.9 inches |
| Weight | 17.4 lb |
| Material | Plastic |
| Color Options | Black |
HP Color LaserJet Pro MFP 3301sdw Printer
- FROM AMERICA'S MOST TRUSTED PRINTER BRAND – Perfect for small teams printing, scanning and copying...
- PROFESSIONAL PRODUCTIVITY – Proficiency with every print—next-generation TerraJet toner brings your business to...
- ORIGINAL HP TONER CARTRIDGES – This HP printer uses Original HP 218A standard and 218X high yield LaserJet toner...
- UPGRADED FEATURES – Fast color printing, scan, copy, auto 2-sided printing, auto document feeder, and a 250-sheet...
- AWARD-WINNING RELIABILITY – Performance you can count on page after page, and always ready for the high demands...
Experience seamless productivity with the HP Color LaserJet Pro MFP 3301sdw, designed to elevate your small office’s printing capabilities. This all-in-one printer delivers vibrant color prints at speeds of up to 30 pages per minute, ensuring you meet tight deadlines without compromising quality. With a sharp 1200 x 1200 dpi resolution, your documents will always look professional.
Functionality is at the heart of this printer. It efficiently manages printing, scanning, copying, and duplexing tasks, thanks to features like an auto document feeder and dual paper trays. This design allows for smooth operations, so you can focus on what truly matters—growing your business.
Connecting is simple with options for Wi-Fi, Ethernet, or USB. Plus, you can handle tasks remotely using the HP app, making it easier to keep everything on track, even when you’re away from your desk.
Maintaining consistent output is straightforward with compatible HP 218A or 218X toner cartridges. Regular firmware updates ensure your printer remains secure and reliable, ready to tackle daily office demands.
Best for: small office teams needing fast, high-quality color printing, scanning, and copying with flexible connectivity options.
What We Like:
- High-speed printing at up to 30 ppm.
- Multiple connectivity options for convenience.
- Auto document feeder and dual paper trays streamline tasks.
Specification:
| Feature | Details |
|---|---|
| Manufacturer | HP |
| Dimensions | 17.6 x 20.8 x 16.5 in |
| Weight | 50.7 lb |
| Material | Plastic |
| Color Options | Black |
Factors to Consider When Choosing a Workforce Printer
When choosing a workforce printer, you’ll want to focus on print speed and efficiency to keep up with your demands.
Make sure it offers seamless connectivity and compatibility with your devices.
Plus, high print quality and resolution are essential for clear results.
Don’t forget to check its paper handling capacity.
Also, consider how easy it is to manage maintenance and ink replacement.
Print Speed And Efficiency
Although print speed isn’t the only factor to consider, it plays a crucial role in boosting your team’s productivity.
Faster printers reduce the time needed for large or urgent jobs, keeping your workflow smooth.
Look for models with high ISO ppm ratings for both black and color printing to handle diverse documents efficiently.
Auto duplex printing saves time and cuts paper use during heavy workloads.
Large paper trays and automatic document feeders minimize interruptions, so you don’t have to reload often.
Many high-speed printers use advanced tech like PrecisionCore or heat-free systems, ensuring quick output without sacrificing quality.
Connectivity And Compatibility
Since connectivity options vary widely, choosing a workforce printer that matches your devices and network setup is essential.
Make certain the printer supports wireless options like Wi-Fi, Bluetooth, or Wi-Fi Direct, depending on your needs.
Also, verify it works smoothly with your operating systems and mobile devices to avoid hiccups.
Look for printers compatible with popular mobile printing solutions such as Apple AirPrint, Google Cloud Print, or dedicated manufacturer apps for easy on-the-go printing.
Additionally, check if the printer offers multiple connection methods like Ethernet and USB to keep your setup flexible.
Finally, confirm the printer supports your preferred ink or toner cartridges to prevent damage and protect your warranty.
Prioritizing connectivity and compatibility ensures seamless integration into your workflow.
Print Quality And Resolution
Choosing a workforce printer means paying close attention to print quality and resolution, as these factors directly impact the sharpness and detail of your documents and images.
Higher print resolutions, measured in dots per inch (dpi), deliver crisp, clear prints. Laser printers usually offer higher resolution, perfect for professional-quality text and graphics.
However, if you need detailed photo prints, inkjet printers excel with resolutions often exceeding 1200 dpi.
Keep in mind, print quality also depends on the type of ink or toner; pigment-based inks create more vibrant, durable results.
Additionally, the printer’s accuracy in placing dots plays an essential role. Choosing a printer with advanced printing technology ensures your documents look sharp and professional every time.
Paper Handling Capacity
When you manage a busy office, having a workforce printer with a high paper handling capacity can considerably boost productivity.
This minimizes the need for constant refills.
Look for printers with input trays that hold 500 sheets or more to guarantee uninterrupted printing during heavy workloads.
A larger capacity means fewer interruptions, keeping your workflow smooth.
And don’t overlook the automatic document feeder (ADF) capacity if you frequently scan or copy multi-page documents.
A bigger ADF can handle larger stacks, saving you time.
Paper trays vary widely, so choose one that matches your office’s volume demands.
Prioritizing sufficient paper handling capacity helps minimize downtime and keeps your team focused on tasks.
This makes it a key factor when selecting the best workforce printer for 2027.
Maintenance And Ink Management
After confirming your printer can handle large paper volumes, you’ll want to focus on maintenance and ink management to keep it running smoothly.
Choose a printer that uses high-yield ink bottles or cartridges. This will reduce how often you replace them and save on ongoing costs.
Opt for models with automatic ink level monitoring and alerts. This way, you won’t face unexpected downtime.
Consider cartridge-free systems like refillable ink tanks. They simplify maintenance and are eco-friendly.
Make sure the printer supports genuine ink or toner to avoid damage and protect your warranty.
Finally, pick printers with easy, accessible ink refill processes. This will cut maintenance time and reduce spills or mistakes.
These factors ensure your workforce printer stays efficient and hassle-free.
Security And Reliability Features
Since printers handle sensitive information regularly, you need robust security and reliability features to protect your data and keep operations smooth.
Look for secure wireless connections, data encryption, and secure data erase functions to safeguard your documents.
Choose printers that support network security protocols like WPA3 and SSL/TLS for safe wireless communication.
User authentication options, such as PIN codes or card access, help prevent unauthorized use, adding another layer of security.
Make sure the printer’s firmware receives regular updates that include security patches to fix vulnerabilities over time.
Finally, prioritize models with reliable hardware and high-quality construction to reduce downtime and maintain consistent performance.
This ensures your workflow stays uninterrupted and your data remains safe.
Frequently Asked Questions
How Do Workforce Printers Handle Duplex Scanning?
Workforce printers handle duplex scanning by automatically feeding and scanning both sides of your documents in one pass.
This means you don’t need to flip pages manually, which saves time.
It also ensures your scans are complete and efficient.
Pretty convenient, right?
What Security Features Protect Sensitive Print Jobs?
Imagine your sensitive print jobs guarded by vigilant knights—secure print release, user authentication, and encrypted data act as their armor.
You’ll guarantee only authorized eyes see your documents.
This keeps your information safe from prying hands.
Can These Printers Integrate With Cloud Storage Services?
Yes, you can easily integrate these printers with cloud storage services like Google Drive, Dropbox, and OneDrive.
They let you print and scan directly to the cloud, making your workflow smoother and more efficient.
It’s really convenient, right? You’ll save time and effort by accessing your documents from anywhere!
What Is the Average Cost of Replacement Ink or Toner?
Back in the day, ink cost less than a cup of joe, but now, you’ll pay around $40 to $80 for replacement ink or toner cartridges.
Don’t worry, though — smart buying saves your budget big time.
Are There Eco-Friendly Printing Options Available?
Yes, you’ll find eco-friendly printing options with energy-saving modes,
recycled paper compatibility, and refillable ink cartridges.
These choices help reduce waste and energy use, making your printing more sustainable
without sacrificing quality or convenience.
Conclusion
When choosing your next workforce printer, think about what fits your daily needs best.
For example, imagine Sarah, who runs a small design firm and needs vibrant wide-format prints. She’d benefit from the Epson Workforce Pro WF-7840.
You want a reliable, fast, and cost-effective printer that matches your workload.
Whether it’s mobile printing or high-volume tasks, picking the right model keeps your office running smoothly.
In the long run, this choice can save you time and money.
So, when you’re in the market for a printer, consider your specific requirements.
Look for features that align with your work style, whether it’s speed, quality, or connectivity.
Investing in the right workforce printer will enhance productivity and streamline your operations.
Ultimately, the right model can make all the difference in maintaining efficiency and keeping your business on track.
