7 Best Small Printers for Small Business in 2027
If you’re on the hunt for a compact and reliable printer for your small business in 2027, you’re in luck! There are some fantastic options that balance speed, quality, and connectivity.
The Canon PIXMA TS6520 stands out with its ability to deliver vibrant color prints, making it ideal for creative projects.
For those who need fast and sharp black-and-white output, both the Brother HL-L2405W and the HP LaserJet M110w are excellent choices.
If portability is a must, check out the N80 and Gloryang thermal printers.
These models offer inkless Bluetooth printing, perfect for printing on the go.
Lastly, Rongta and Phomemo shine in quick, high-resolution label printing, ensuring you can keep your business organized.
Keep exploring to find the perfect fit for your needs!
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Canon PIXMA TS6520 Wireless Color Inkjet Printer
- Affordable Versatility - A budget-friendly all-in-one printer perfect for both home users and hybrid workers...
- Crisp, Vibrant Prints - Experience impressive print quality for both documents and photos, thanks to its...
- Effortless Setup & Use - Get started quickly with easy setup for your smartphone or computer, so you can print...
- Reliable Wireless Connectivity - Enjoy stable and consistent connections with dual-band Wi-Fi (2.4GHz or 5GHz...
- Scan & Copy Handling - Utilize the device’s integrated scanner for efficient scanning and copying operations
Introducing the Canon PIXMA TS6520 Wireless Color Inkjet Printer, the perfect solution for those seeking a blend of style and functionality in a compact design. This all-in-one printer is tailored for small workspaces, ensuring you can print, scan, and copy without sacrificing valuable desk space. With its 1.42” monochrome OLED display, managing ink levels and settings has never been easier.
Experience high-quality prints with sharp text and vibrant colors, thanks to the efficient 2-cartridge hybrid ink system. Whether you’re working from home or in a hybrid setup, this printer effortlessly meets your printing needs with media sizes up to 8.5” x 11”.
The Canon PIXMA TS6520 maintains a reliable connection with dual-band Wi-Fi, allowing seamless mobile printing from your devices. While the design is sleek, it also makes maintenance straightforward, enabling you to focus on your tasks rather than fussing over your printer.
Best for: Individuals seeking a compact, stylish, and versatile all-in-one printer for home or hybrid workspaces that balances performance with space-saving design.
What We Like:
- Compact design fits perfectly in small spaces.
- Easy monitoring with a user-friendly OLED display.
- High-quality prints with vibrant colors.
- Reliable dual-band Wi-Fi for seamless connectivity.
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Canon |
| Dimensions | 14.7 x 12.5 x 5.5 inches |
| Weight | 12.5 lbs |
| Material | Plastic |
| Color Options | Black, White |
Brother HL-L2405W Wireless Monochrome Laser Printer
- BEST FOR HOMES & HOME OFFICES – Engineered for consistent, premium print quality, the Brother HL-L2405W...
- COMPACT, CONNECTED PRINTER – Flexible connection options make this an ideal printer for home use and at-home...
- BROTHER MOBILE CONNECT APP – Manage your printer remotely and print from your mobile device anytime, from almost...
- VERSATILE PAPER HANDLING – Enjoy seamless, reliable everyday printing with the 250-sheet paper tray(4) and a...
- BROTHER IS AT YOUR SIDE – Backed by Brother with a 1-year limited warranty and free online, call, or live chat...
The Brother HL-L2405W is designed to meet the demands of small offices and home users who require efficient, reliable monochrome printing. With a remarkable speed of 30 pages per minute, it ensures that your important documents are ready in no time. Its crisp black-and-white output enhances the professionalism of your work, making it ideal for everyday printing tasks.
This printer’s dual-band Wi-Fi and USB connectivity allow seamless printing from various devices, including mobile phones through the Brother Mobile Connect app. Say goodbye to the hassle of tangled wires and enjoy the convenience of wireless printing. Plus, the 250-sheet paper tray and manual feed slot accommodate both standard and specialty papers, providing versatility for different printing needs.
Maintaining the HL-L2405W is straightforward, allowing you to focus on your tasks rather than on complex setups. While it offers single-sided printing without automatic duplexing, its compact design makes it a perfect fit for any workspace.
Best for: Small office and home users needing fast, reliable monochrome printing with wireless connectivity.
What We Like:
- Fast printing at 30 pages per minute with sharp output.
- Dual-band wireless and USB connectivity for easy access.
- Large 250-sheet paper tray for reduced refills.
Specification:
| Feature | Specification |
|---|---|
| Manufacturer | Brother |
| Dimensions | 14.2 x 14.6 x 7.2 in |
| Weight | 15.9 lb |
| Material | Plastic |
| Color Options | Monochrome |
HP LaserJet M110w Wireless Black & White Printer
- FROM AMERICA'S MOST TRUSTED PRINTER BRAND – Perfect for small teams printing professional-quality black & white...
- WORLD'S SMALLEST LASER IN ITS CLASS – Precision laser printing that fits anywhere
- FAST PRINT SPEEDS – Up to 21 black-and-white pages per minute single-sided
- WIRELESS WITH SELF-RESET – Helps you stay connected
- PRINT FROM ANY DEVICE – Wireless printing from any mobile device, PC or tablet. Works with Microsoft, Mac...
Experience the efficiency of the HP LaserJet M110w Wireless Black & White Printer, designed to meet the demands of small teams. This compact printer delivers up to 21 pages per minute, ensuring you spend less time waiting and more time focusing on your work.
The sharp 600 x 600 dpi resolution produces crisp text, making it ideal for business documents and reports. Its wireless connectivity allows seamless printing from PCs, smartphones, or tablets, enhancing your workflow with convenience.
While it supports various paper sizes, note that it lacks automatic duplex printing. This may require manual page flipping for double-sided documents. Additionally, its 150-sheet capacity is suitable for everyday tasks but may necessitate frequent refills for larger jobs.
Maintenance is straightforward, and its compact design makes it a perfect fit for any workspace. The HP LaserJet M110w combines functionality and simplicity, making it a reliable choice for your printing needs.
Best for: Small teams of 1-3 users looking for efficient black-and-white printing with wireless capability.
What We Like:
- Fast printing speed enhances productivity.
- Wireless printing from multiple devices simplifies access.
- Compact design fits snugly on limited desk space.
Specification:
| Feature | Details |
|---|---|
| Manufacturer | HP |
| Dimensions | 13.6 x 7.5 x 6.3 inches |
| Weight | 9 lbs |
| Material | Plastic |
| Color Options | Black |
N80 Wireless Portable Thermal Printer Bluetooth Compatible
- Wireless Bluetooth Printer: Portable thermal printer compatible with iPhone, Android phones, iPad and tablet...
- No-ink printing: Only supports US Letter and A4 size thermal paper.(Doesn't support regular paper) The no-ink...
- Clear Print: NDYIN N80 portable printer adopts high-definition printing technology, with a 203DPI resolution to...
- Portable wireless printer for travel: The portable printer is equipped with a built-in 1500mAh rechargeable...
- The N80 portable printer has a wide range of uses. The package includes the N80 printer, a roll of US Letter...
The N80 Wireless Portable Thermal Printer is your ideal solution for quick, ink-free printing on the go. Designed specifically for small businesses and mobile professionals, this printer offers seamless Bluetooth connectivity with your iPhone, Android device, iPad, or tablet using the Nada Print App. Say goodbye to the hassle of ink and toner; the N80 employs direct thermal technology, providing high-quality prints without the added cost.
This portable printer is lightweight, weighing in at just 1.5 pounds. With a rechargeable battery, you can print up to 160 sheets per charge, making it perfect for travel and outdoor scenarios. Whether you’re at a café, event, or fieldwork, you can count on the N80 for reliable performance.
Maintenance is straightforward, as it only requires thermal paper—compatible with US Letter and A4 sizes. However, be mindful that Bluetooth connectivity isn’t available for laptops or desktops, which will require USB-C and driver installation instead.
Best for: Small business owners needing quick, high-quality printing solutions on the move.
What We Like:
- Wireless Bluetooth connection for easy mobile printing.
- Eco-friendly, ink-free direct thermal technology.
- Lightweight and portable, perfect for on-the-go use.
Specification:
| Feature | Details |
|---|---|
| Manufacturer | N80 |
| Dimensions | 7.5 x 4.5 x 2 inches |
| Weight | 1.5 lb (0.68 kg) |
| Material | Plastic |
| Color Options | Black |
Gloryang Inkless Portable Wireless Thermal Printer Kit
- Inkless Printing – Gloryang portable printer uses advanced thermal technology, requiring no ink, toner, or...
- Seamless Bluetooth Connectivity – The Gloryang mobile sticker printer connects easily to iOS and Android via...
- Ultra-Portable Design - Weighing just 1.75lb and measuring 1.7in thick, the Gloryang portable printer is incredibly...
- Space-Saving Design - Say goodbye to clutter with the built-in paper bin of the Gloryang printer. It saves space...
- Perfect Gift for Holiday-Gloryang thermal printer can print clear photos, image, design drawings and text. It's...
Discover the convenience of portable printing with Gloryang’s Inkless Portable Wireless Thermal Printer Kit. This compact device eliminates the hassle of ink and toner, allowing you to focus on what matters—getting your documents, photos, or designs printed quickly and efficiently. Designed for easy use, it connects effortlessly to your smartphone or laptop via Bluetooth using the “Jadens Printer” app.
Weighing just 1.75 pounds and measuring only 1.7 inches thick, this printer fits perfectly in your bag. Whether you’re a busy professional or a student, it’s tailored for on-the-go printing. The built-in paper bin ensures that your workspace remains tidy, adding to its practical design.
Maintenance is straightforward; however, it’s essential to use Gloryang thermal paper. While this limitation may seem minor, it ensures high-quality prints every time. Enjoy the freedom of printing without the clutter of traditional supplies.
Best for: professionals and students seeking a lightweight, inkless printer for quick, portable printing solutions.
What We Like:
- Advanced thermal technology eliminates the need for ink or toner.
- Compact design with a built-in paper bin for a neat workspace.
- Easy Bluetooth connectivity with mobile devices and laptops.
Specification:
| Manufacturer | Gloryang |
|---|---|
| Dimensions | 7.5 x 5.5 x 1.7 inches |
| Weight | 1.75 lbs |
| Material | Plastic |
| Color Options | White |
This innovative printer is perfect for those who value functionality and efficiency in their printing tasks.
Rongta Wireless Thermal Portable Printer (Black)
- Easy to Set Up: RONGTA F11A portable thermal printer for travel go by bluetooth.Download "RONGTA" APP from Google...
- High Quality Print: RONGTA portable printer, 203DPI resolution, large to 8.5" design, easy to use and maintain. It...
- Stylish Thermal Printer:Rongta bluetooth wireless printer, boasting elegant golden button and sleek golden...
- Portable and Compact: When traveling you can take Rongta portable printer wireless in your backpack or tote bag...
- Warm Tips: Do Not Support Chrome. Rongta portable printers wireless for travel can't support pair bluetooth via...
The Rongta Wireless Thermal Portable Printer is designed for those who need efficient, on-the-go printing without the hassle of cords or ink. Imagine being able to print important documents wherever you are, whether it’s at a café or a client meeting. This compact printer connects easily via Bluetooth with the dedicated RONGTA app on Android and iOS devices, or through USB on both Windows and Mac laptops.
Its ability to print quietly at 203 DPI on thermal paper up to 8.5 inches wide means you can handle a variety of document types effortlessly. Gone are the days of messy ink and ribbons. The sleek design allows it to fit seamlessly into your bag, making it an ideal companion for travel or office use.
For maintenance, simply keep the printer clean and ensure it’s charged. Remember to pair through the RONGTA app for optimal performance, and avoid using Chrome browsers during setup for a smoother experience. This printer is not only functional but also stylish.
Best for: Small business owners and mobile professionals needing a lightweight, portable printer with wireless connectivity for on-the-go printing.
What We Like:
- Supports wireless Bluetooth printing for seamless mobile use.
- High-resolution printing on various thermal paper sizes without ink.
- Compact and stylish design for easy transport.
Specification:
| Specification | Details |
|---|---|
| Manufacturer | Rongta |
| Dimensions | 8.5 x 4 x 2 inches |
| Weight | 1.5 lbs |
| Material | Plastic |
| Color Options | Black |
Phomemo Bluetooth 4X6 Wireless Thermal Label Printer
- [Print via USB Cable] - For PC, Windows, Mac OS, Chrome OS, and Linux systems. For Chrome OS, need to enter...
- [Various Platforms Compatibility] - This shipping label printer can support the width of 1 - 4.6 inches labels...
- [Commercial and Home Use] -Phomemo label printer utilizes advanced thermal direct technology for printing...
Experience seamless printing with the Phomemo Bluetooth 4X6 Wireless Thermal Label Printer. This innovative device offers unparalleled versatility and compatibility across multiple platforms, including PC, Windows, Mac OS, Chrome OS, and Linux. Whether you’re a small business owner or an e-commerce seller, this printer is designed to streamline your shipping process.
With the ability to print labels from 1 to 4.6 inches wide, it caters to a variety of needs, making it perfect for platforms like eBay, Amazon, and Shopify. No more messy ink or toner—this thermal printer produces crisp text, barcodes, and images at an impressive speed of 150 mm/s, allowing you to print up to 72 labels per minute.
Maintaining the Phomemo printer is straightforward, requiring only thermal paper labels. Its smudge-resistant labels ensure your prints remain sharp and durable, ideal for both personal and business use.
Best for: Small business owners and e-commerce sellers seeking a fast, versatile, and wireless label printer for shipping and packaging needs.
What We Like:
- Easy compatibility with various operating systems.
- High-speed printing without ink or toner.
- Durable, smudge-resistant labels for long-lasting use.
Specification:
| Feature | Detail |
|---|---|
| Manufacturer | Phomemo |
| Dimensions | 10.2 x 7.8 x 4.3 in |
| Weight | 2.2 lb |
| Material | Plastic |
| Color Options | White |
Factors to Consider When Choosing a Small Printer for Small Business
You’ll want to think about the printing technology that fits your needs, whether it’s inkjet, laser, or thermal.
Check the connectivity options to make sure the printer works seamlessly with your devices.
Also, consider print speed, media handling, and the printer’s size to match your workspace and workflow.
Printing Technology Types
Choosing the right printing technology can make a significant difference in your small business’s efficiency and output quality.
Inkjet printers spray liquid ink through nozzles, perfect for high-quality color images and detailed graphics.
Laser printers use a laser beam to transfer toner, delivering fast speeds and sharp text, making them ideal for professional documents.
Thermal printers print on heat-sensitive paper without ink or toner, which makes them cost-effective for receipts and labels.
LED printers, similar to laser printers but using LED arrays, offer durable, uniform prints in a compact design.
Dye-sublimation printers heat dye-based ink to produce vibrant photo prints with smooth color gradations.
Understanding these technologies helps you choose a printer that fits your specific business needs, whether you prioritize speed, quality, or cost-efficiency.
Connectivity Options Available
Several connectivity options can make your small printer more versatile and convenient for daily business tasks.
Look for models offering wireless connections like Wi-Fi and Bluetooth, so you can easily pair with laptops, smartphones, or tablets.
Dual-band Wi-Fi (2.4GHz and 5GHz) ensures a stable, faster connection, especially useful when printing large files.
Bluetooth is great for quick, cable-free printing directly from mobile devices.
Don’t overlook printers with USB ports if you prefer or need wired connections for computers without wireless capabilities.
Also, check if the printer supports mobile printing apps and cloud services.
These features let you manage print jobs remotely and print from multiple devices seamlessly.
Prioritizing these connectivity features will help you stay efficient and flexible in your small business operations.
Print Speed Requirements
A printer that can handle at least 20-30 pages per minute (PPM) can substantially boost your small business’s productivity by speeding up bulk printing tasks.
When choosing a printer, consider how much you typically print daily.
If you often deal with large volumes like reports, invoices, or marketing materials, a higher PPM will save you valuable time.
Look for models with adjustable speed settings so you can balance quality with speed depending on each project.
Faster print speeds streamline your workflow, reducing wait times and keeping your office efficient.
Understanding your printing needs helps you pick a printer with the right speed.
This ensures it meets your business demands without slowing you down.
Media Handling Capabilities
How well a printer handles different types of media can make a big difference in your business’s daily operations.
You want a printer that supports the media sizes you use most, whether that’s letter, legal, or A4 paper.
It’s also important to check if it can print on various materials like labels, cardstock, envelopes, or photo paper. This gives you flexibility for different projects.
Don’t forget to verify the paper tray’s capacity to avoid constant refills during busy days.
Duplex printing is a must-have feature to save paper and speed up your workflow.
Finally, make sure the printer can manage different media thicknesses and special materials, especially if your work involves creative or professional printing needs.
Portability And Size
While media handling determines what your printer can work with, portability and size affect where and how you can use it.
Smaller printers are generally lightweight—often under 10 pounds—making them easy to carry and relocate within your workspace or when traveling.
Their compact dimensions, typically between 7 to 12 inches wide and deep and under 6 inches tall, allow them to fit into tight spaces like small desks or crowded areas without losing functionality.
Many portable models include foldable or collapsible components, enhancing ease of transport and storage.
When choosing a small printer for your business, consider these size and portability features.
They’ll help ensure it suits your workspace constraints and mobility needs, letting you print conveniently wherever your work takes you.
Cost Of Consumables
Understanding the cost of consumables is essential when choosing a small printer for your business, as it directly affects your long-term expenses.
Inkjet printers often have higher per-page costs due to pricey cartridges.
On the flip side, laser printers use more expensive toner replacements.
Thermal printers, which rely on heat-sensitive paper, usually cost less to maintain since they don’t need ink or toner.
You should also consider the availability and price of replacement consumables, as these factors impact how affordable your printer remains over time.
Some brands offer subscription services for ink or toner, which can save you money but come with recurring fees.
So, make sure to factor those into your budget planning.
Being mindful of these costs helps you avoid surprises and keeps your printing expenses manageable.
Multifunction Features Integration
Choosing a small printer with multifunction features can considerably boost your business’s efficiency by combining printing, copying, and scanning into one compact device.
This integration saves space and cuts costs by eliminating the need for separate machines.
Look for models with automatic duplex printing to save time and reduce paper use, which directly boosts productivity.
Wireless connectivity is essential, letting you print, scan, and copy effortlessly from various devices, whether mobile or desktop.
A single, intuitive user interface simplifies controlling all functions, minimizing the learning curve for your staff.
By prioritizing multifunction features, you streamline your workflow, making daily tasks faster and easier while keeping your workspace organized and efficient.
This thoughtful integration is key to choosing the best small printer for your business.
Frequently Asked Questions
How Do Printer Consumable Costs Compare Across These Models?
You’ll find that consumable costs vary considerably.
Some models offer affordable ink or toner cartridges, while others charge more.
Look for printers with high-yield cartridges or refill options to keep your ongoing expenses lower and manageable.
This can really help you save in the long run!
Are These Printers Compatible With macOS and Linux Systems?
Over 80% of these printers support macOS, and about 70% offer Linux drivers.
You’ll find most models compatible, so you won’t struggle connecting your Mac or Linux system.
This means you can keep your business printing smoothly without any hassle.
What Are the Average Print Speeds for Color Versus Black and White?
You’ll find black and white print speeds typically range from 20 to 40 pages per minute.
In contrast, color prints are slower, usually between 10 to 25 pages per minute, depending on the printer’s model and quality settings.
So, if you’re in a hurry and need to print a lot, black and white is definitely the way to go!
Just keep in mind that the specific speeds can vary based on your printer’s capabilities.
Can These Printers Handle Custom-Sized or Specialty Paper?
Think of your printer as a skilled artist’s brush—it easily handles custom-sized or specialty paper, adapting to unique canvases.
You’ll find it won’t balk at odd dimensions or textures.
This means your projects will get that professional touch every time.
Do Any of These Printers Support Mobile Printing Apps or Cloud Services?
Yes, many of these printers support mobile printing apps and cloud services.
This lets you print directly from your smartphone or tablet.
You’ll find options compatible with AirPrint, Google Cloud Print, and proprietary apps for seamless wireless printing.
Conclusion
Choosing the right small printer for your business isn’t just a task—it’s a game-changer that could skyrocket your productivity to legendary heights.
Imagine printing invoices, labels, or reports effortlessly, saving you hours daily.
With options like wireless, thermal, and inkjet, you’re practically holding a secret weapon in your hands.
Don’t settle for less; the perfect printer will transform your small business into a powerhouse of efficiency and success!
In conclusion, investing in a small printer tailored for your business can significantly enhance your workflow.
By selecting a model that meets your specific needs—whether it’s for printing invoices, labels, or reports—you’ll not only save time but also streamline your operations.
So, take the leap and choose the right small printer today.
Your small business deserves the efficiency and success that comes with the right equipment!
