6 Best Printer and Fax Machines for 2026
You’ll want a printer and fax machine that blends speed, quality, and versatility for 2026. Choosing the best printer and fax machine means considering all-in-one functions, wireless connectivity, and economical operation.
Consider models like the Canon PIXMA TR4720 and HP OfficeJet Pro 8139 for all-in-one functions and easy wireless use. If speed’s your priority, the HP LaserJet Pro 3101fdw is a solid choice.
Epson’s EcoTank ET-4800 offers economical refills.
Compact designs and energy-efficient features mean these devices fit any workspace. Keep exploring to discover which suits your needs best.
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Canon PIXMA TR4720 Wireless All-in-One Printer
- Wireless 4-in-1 (print | copy | scan | fax)..Power Consumption: 7W (0.8W Standby / 0.3W Off)
- Print speed up to: 4" x 6" Borderless Photo (PP-201): Approx. 65.0 Seconds / Black Document (Letter/Simplex...
- Designed for easy ink cartridge installation and replacement.
- Auto 2-sided printing and auto document feeder.
- Produce quality documents, photos and boarderless prints up to 8.5" x 11".
Discover a printer that adapts to your busy home or small office environment. The Canon PIXMA TR4720 is a compact all-in-one printer designed to simplify everyday tasks like printing, scanning, copying, and faxing. Its user-friendly design helps reduce clutter while maintaining strong functionality.
This printer solves the hassle of multiple devices by combining several functions in one. The hybrid ink system ensures sharp black text and vivid colors, enhancing the quality of your documents and borderless photos up to 8.5 x 11 inches. It handles multi-page documents smoothly with an auto document feeder and offers auto duplex printing, saving time and paper.
Maintenance is straightforward with a 100-sheet paper capacity that minimizes frequent refills. Wireless connectivity allows easy printing from smartphones or PCs, making it ideal for flexible work setups. Plus, its ENERGY STAR certification means you get efficient performance with lower energy use.
While print speeds are moderate, the TR4720 balances quality and convenience for everyday printing needs. Its use of Canon-specific ink cartridges supports consistent output, though it may affect running costs. The printer is best suited for standard media sizes with a modest paper capacity.
Best for: individuals and small office users who need a versatile, space-saving all-in-one printer with wireless features for daily document and photo tasks.
What We Like:
- Wireless printing from smartphones and PCs for easy access
- Auto document feeder and duplex printing improve efficiency
- ENERGY STAR certification ensures energy-efficient operation
- Sharp text and vibrant color output with hybrid ink system
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Canon |
| Dimensions (W×D×H) | 17.7 × 12.5 × 6.0 inches |
| Weight | 12.2 lbs |
| Color Options | Black |
| Paper Capacity | 100 sheets |
| Connectivity | Wireless, USB |
HP OfficeJet Pro 8139 Wireless All-in-One Printer
- FROM AMERICA'S MOST TRUSTED PRINTER BRAND – The OfficeJet Pro 8139 is perfect for home offices printing...
- 1 YEAR TRIAL OF INSTANT INK INCLUDED – Subscribe to the Instant Ink delivery service to get ink delivered...
- KEY FEATURES – Fast color printing, scan, copy, fax, auto 2-sided printing, auto document feeder, and a 225-sheet...
- 2.7-INCH TOUCHSCREEN – Quickly navigate your printer with a large color touchscreen and a phone-like user...
- WIRELESS PRINTING – Stay connected with our most reliable dual-band Wi-Fi, which automatically detects and...
The HP OfficeJet Pro 8139 Wireless All-in-One Printer is designed to streamline your busy home office tasks. It tackles slow print jobs with fast wireless printing and scanning, ensuring you stay productive without delays. With print speeds of 20 ppm for black-and-white and 10 ppm for color, this printer handles daily workloads efficiently. Duplex printing reduces paper use, helping you save on supplies and time.
Navigating the printer is simple thanks to the 2.7-inch touchscreen, which puts controls at your fingertips. Multiple connectivity options such as Wi-Fi, Ethernet, and USB allow you to print directly from your smartphone using the HP app. This flexibility supports diverse work environments and mobile productivity. The printer’s compact design fits easily into most home office setups.
Maintenance is straightforward with the use of original HP cartridges featuring chip technology to ensure consistent print quality and reliable performance. While the 225-sheet tray is suitable for moderate volume, it may need refilling during heavy use. Security features keep your data safe, while AI technology optimizes print jobs to reduce waste and improve cost-efficiency.
The HP OfficeJet Pro 8139 includes a one-year trial of HP Instant Ink, which offers convenience but requires a subscription after the trial ends unless canceled. This printer balances speed, connectivity, and smart features to meet the demands of home office users.
Best for: Busy home office users who need reliable, fast wireless printing and scanning with versatile connectivity and high-quality output.
What We Like:
- Fast print speeds with duplex printing for efficient document handling
- User-friendly 2.7-inch touchscreen for easy operation
- Multiple connectivity options including Wi-Fi, Ethernet, and USB
- Security features that protect sensitive data
- AI technology helps reduce waste and optimize print jobs
Specification:
| Feature | Details |
|---|---|
| Manufacturer | HP |
| Dimensions | Not specified |
| Weight | Not specified |
| Color Options | Not specified |
| Connectivity | Wi-Fi, Ethernet, USB |
| Print Speed | 20 ppm black-and-white, 10 ppm color |
| Paper Tray Capacity | 225 sheets |
| Touchscreen Size | 2.7 inches |
HP LaserJet Pro MFP 3101fdw All-in-One Printer
- EVERYTHING SMALL TEAMS NEED – Print, scan and copy professional-quality black & white documents and reports plus...
- SUPER-FAST PRINT SPEEDS – Up to 35 black-and-white pages per minute single-sided
- STAYS CONNECTED – Intelligent Wi-Fi looks for the best connection to stay online and ready to print
- PROTECTS YOUR DATA – Includes HP Wolf Pro Security with customizable settings so your printer and information are...
- PRINT FROM ANY DEVICE – Wireless printing from any mobile device, PC or tablet. Ethernet and Bluetooth included...
Experience efficient black-and-white printing with the HP LaserJet Pro MFP 3101fdw, designed to meet the demands of small teams. This all-in-one printer delivers fast, reliable printing at speeds up to 35 pages per minute, helping reduce wait times and improve productivity. Its built-in automatic duplexing ensures hassle-free double-sided printing, saving both time and paper.
Beyond printing, it offers versatile functionality with scanning, copying, and faxing capabilities to handle diverse office tasks. Connectivity options include Wi-Fi, Ethernet, and Bluetooth, allowing seamless integration into busy work environments. Remote management through HP Web JetAdmin adds convenience by enabling easy monitoring and control from anywhere.
Maintenance is straightforward with support for HP Instant Ink, which helps keep ink supply efficient and reduces downtime. The compact design fits neatly into office spaces without sacrificing capacity, holding up to 250 sheets to accommodate moderate print volumes. Security remains a priority with HP Wolf Pro Security and PIN authentication, protecting sensitive documents and data.
While it focuses on monochrome printing, its sharp 1200 dpi output on various media types ensures professional-quality documents. However, the sheet capacity and power consumption may require consideration in high-volume or energy-sensitive settings.
Best for: small teams needing a fast, secure, and versatile monochrome all-in-one printer with easy remote management.
What We Like:
- Fast printing speed of up to 35 ppm with automatic duplexing
- Multifunction capabilities including scanning, copying, and faxing
- Flexible connectivity options: Wi-Fi, Ethernet, and Bluetooth
- Strong security with HP Wolf Pro Security and PIN authentication
- Convenient maintenance supported by HP Instant Ink subscription
Specification:
| Feature | Details |
|---|---|
| Manufacturer | HP |
| Model | LaserJet Pro MFP 3101fdw |
| Printing Speed | Up to 35 pages per minute |
| Print Resolution | Up to 1200 dpi |
| Connectivity | Wi-Fi, Ethernet, Bluetooth |
| Sheet Capacity | Up to 250 sheets |
| Security Features | HP Wolf Pro Security, PIN Authentication |
| Dimensions (W×D×H) | Compact design (exact size not specified) |
| Power Consumption | 436 watts during operation |
Epson Workforce WF-2930 Wireless All-in-One Printer
- Professional-Quality Home Office Printing — Epson’s leading-edge printing technology delivers sharp text and...
- Stress-Free Setup and Operation — Features a color display for effortless navigation, plus easy installation and...
- Engineered for Reliability — Consistently delivers high-quality prints with heat-free technology and a permanent...
- Convenient Connectivity — Supports easy wireless connections and printing from Android or iOS devices (2)
- Efficient, Economical Design — Automatic 2-sided printing helps you save paper and reduce paper waste
The Epson Workforce WF-2930 offers a practical solution for home users and small offices needing a compact, wireless all-in-one printer. It simplifies everyday tasks by combining printing, scanning, copying, and faxing into one device. This versatility reduces clutter and enhances productivity, especially when handling multi-page documents.
With its 30-sheet Automatic Document Feeder (ADF) and automatic duplex printing, the WF-2930 saves time and paper by streamlining double-sided and batch printing jobs. The printer delivers sharp text and vibrant color prints at up to 5760 x 1440 dpi, suitable for clear documents and detailed images. Print speeds reach 10 pages per minute in black and white, supporting moderate workloads without sacrificing quality.
Maintenance is straightforward thanks to its permanent printhead and individual ink cartridges, which help lower operating costs by allowing users to replace only the colors they need. The included 1.44-inch color LCD and Epson Smart Panel app simplify setup and operation, while voice command support via Alexa and Siri adds hands-free convenience.
Designed for users who value efficiency and reliability, this wireless all-in-one printer balances functionality with ease of use. Its energy-efficient design contributes to lower power consumption, making it a practical choice for everyday office tasks.
Best for: Home users and small offices seeking an affordable, reliable wireless all-in-one printer with scanning, copying, faxing, and duplex printing capabilities.
What We Like:
- Wireless printing with app and voice command integration for easy access
- 30-sheet Automatic Document Feeder and duplex printing save time and paper
- Permanent printhead and individual ink cartridges reduce maintenance costs
- Sharp print quality at high resolution for clear text and vivid color
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Epson |
| Dimensions (W x D x H) | 15.7 x 13.7 x 7.9 inches (39.9 x 34.8 x 20.1 cm) |
| Weight | 11.5 lbs (5.22 kg) |
| Color Options | Black |
| Connectivity | Wireless, USB |
| Display | 1.44-inch color LCD |
| Print Resolution | Up to 5760 x 1440 dpi |
| Print Speed | 10 ppm (black), 5 ppm (color) |
| Document Feeder | 30-sheet ADF |
| Duplex Printing | Automatic |
Epson EcoTank ET-4800 Wireless All-in-One Printer
- Innovative Cartridge-Free Printing ― High-capacity ink tanks mean no more tiny, expensive ink cartridges...
- Impressive Print Quality ― Unique Micro Piezo Heat-Free Technology produces sharp text – plus impressive color...
- Zero Cartridge Waste – By using an EcoTank printer, you can help reduce the amount of cartridge waste ending up...
- Built-in Scanner & Copier ― High-resolution flatbed scanner and a color display for easy document copying and...
If you’re looking for an efficient all-in-one printer that cuts down on ink costs and waste, the Epson EcoTank ET-4800 is a solid choice. Its cartridge-free design uses large refillable ink tanks, making maintenance simple and reducing the hassle of frequent replacements. This system helps you save money and limits environmental impact.
The printer supports wireless connectivity, so you can print from multiple devices without being tied down. It handles legal-sized paper and offers duplex manual printing, which is useful for saving paper despite requiring user intervention. The Micro Piezo heat-free technology ensures sharp, vibrant prints at moderate speeds—10 ppm for black and 5 ppm for color.
Designed for home or office use, the ET-4800 combines printing, scanning, copying, and faxing in one compact unit. The flatbed scanner and Epson ScanSmart software streamline managing your documents. While it boosts productivity, some users might find the manual duplex printing less convenient and print speeds average for heavy workloads.
Overall, the Epson EcoTank ET-4800 provides dependable functionality and eco-friendly benefits in a versatile package. Its design and refill system make it easy to maintain, fitting well with moderate printing and scanning needs.
Best for: Individuals or small offices seeking a multifunction printer with cartridge-free ink tanks that balances cost-efficiency and versatility.
What We Like:
- Cartridge-free EcoTank system with high-capacity refillable ink tanks lowers running costs and waste.
- Wireless and Ethernet connectivity allow flexible placement and easy printing.
- Multifunction features including printing, scanning, copying, and faxing enhance daily tasks.
- Micro Piezo heat-free technology produces sharp, vibrant prints.
- Compact design fits well in home or office environments.
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Epson |
| Model | EcoTank ET-4800 |
| Dimensions (W×D×H) | Approx. 14.8 × 13.6 × 9.6 inches (37.6 × 34.5 × 24.4 cm) |
| Weight | Approx. 12.5 lbs (5.7 kg) |
| Ink System | Cartridge-free refillable EcoTank tanks (65 mL bottles) |
| Paper Handling | Two trays, up to legal size |
| Connectivity | Wireless (Wi-Fi), Ethernet |
| Printing Technology | Micro Piezo heat-free inkjet |
| Duplex Printing | Manual |
Canon MAXIFY MB2720 Wireless Color Printer
- Two paper cassettes provide a combined capacity of 500 sheets - or a full ream of paper, so you're ready for any...
- The Canon PRINT app has great features so you can scan, copy and print right from your favorite mobile devices
- Print laser-sharp text that is highlighter and smudge resistant with the Dual Resistant High Density (DRHD) Inks
- With a 20,000 page Duty Cycle, the MAXIFY MB2720 is built to last for all your home business needs
- All MAXIFY printers feature 100% US-based Service & Support.Copy Speed (up to) : FCOT (Color): Approx. 12 Seconds
The Canon MAXIFY MB2720 is built to meet the demands of busy small businesses and home offices. It tackles common printing challenges by delivering fast, reliable color output that stays sharp without smudging. This printer’s wireless capabilities let you print and scan from almost anywhere, cutting down on time and hassle.
Its design includes two generous paper trays holding up to 500 sheets, reducing the need for frequent refills. Automatic double-sided printing saves paper and streamlines document handling. The user-friendly touch LCD makes managing print, scan, copy, and fax tasks straightforward, even for those less tech-savvy.
Maintenance is simple with cost-efficient XL ink tanks that allow longer printing runs without constant replacements. The Dual Resistant High Density inks ensure vibrant colors and crisp text, making business documents look professional. While its print resolution is moderate, it excels at everyday office tasks rather than high-end photo printing.
Though slightly larger and heavier than some home office models, the MAXIFY MB2720 offers robust performance for demanding workloads. Compatibility is broad but limited to certain older Mac OS and Windows versions, which is important to consider when pairing with your devices.
Best for: Small businesses and home offices needing efficient, high-quality color printing with versatile media handling and wireless flexibility.
What We Like:
- Sharp, smudge-resistant text and vibrant colors with Dual Resistant High Density inks
- Large paper capacity and automatic duplex printing for efficient workflow
- Wireless printing and scanning through the Canon PRINT app and cloud services
- User-friendly touch LCD for easy operation and task management
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Canon |
| Dimensions | 17.7 x 14.4 x 7.8 inches (45 x 36.5 x 19.8 cm) |
| Weight | 16.5 lbs (7.5 kg) |
| Color Options | Black |
| Paper Capacity | Up to 500 sheets (2 trays) |
| Print Resolution | 1200 x 600 dpi |
Factors to Consider When Choosing a Printer and Fax Machine
When choosing a printer and fax machine, you’ll want to focus on print quality and resolution to guarantee sharp documents. Consider connectivity options and speed to match your workflow needs. Don’t forget to check ink or toner systems and whether the device supports duplex printing for added convenience.
Print Quality And Resolution
How sharp and vibrant do you want your prints to be? Print resolution, measured in dpi (dots per inch), plays a key role in that. Higher dpi means sharper, more detailed images and text.
Color printers often offer resolutions of 4800 x 1200 dpi or more, ideal for vibrant photos and graphics. If you mainly print black-and-white documents, monochrome laser printers with around 1200 x 600 dpi deliver crisp results. Don’t overlook the ink or toner type, either—pigment-based inks produce longer-lasting, vivid prints.
For professional or photographic needs, a higher dpi ensures smoother gradients and accurate color reproduction. By focusing on print quality and resolution, you’ll get results that truly meet your expectations.
Connectivity Options Available
You’ll find several connectivity options that make using your printer and fax machine more convenient and versatile. Wireless connections like Wi-Fi, Bluetooth, and wireless direct printing let you place devices freely and connect without cables. USB ports offer a solid, wired link to your computer, ensuring reliable data transfer.
If you need to share your device across multiple users, Ethernet ports integrate it into your home or small office network. Many models support cloud-based printing and scanning, so you can operate remotely from anywhere with internet access. Plus, mobile printing apps and voice-activated commands let you print or scan directly from smartphones or tablets, adding extra convenience.
Choosing a device with connectivity options that fit your workflow will keep your setup flexible and easy to use.
Speed And Efficiency
Choosing a printer and fax machine that matches your speed and efficiency needs can make a big difference in your daily workflow. Look for printers with high pages per minute (PPM) rates to handle large jobs quickly. Automatic duplex printing is a must if you want to save time and paper by printing double-sided without hassle.
An automatic document feeder (ADF) boosts productivity by scanning or copying multiple pages at once, so you’re not stuck feeding sheets manually. Laser printers generally print faster than inkjets, especially if you regularly deal with high volumes. Keep in mind, frequent switching between standby and active modes can affect overall efficiency, so choose a model with smart power management that balances speed and energy use effectively.
Ink And Toner Systems
While selecting a printer and fax machine, understanding the differences between ink and toner systems can save you time and money. Inkjet printers use liquid ink cartridges, which are usually cheaper up front but need frequent replacement if you print a lot. Laser printers, on the other hand, use powdered toner cartridges that last longer and print faster, making them ideal for high-volume use.
Supertank systems combine the best of both worlds by letting you refill large ink tanks, cutting down on waste and long-term costs. Don’t forget to check cartridge compatibility and availability, as these directly affect maintenance expenses and how smoothly your printer runs. Choosing the right system guarantees your device matches your printing needs efficiently.
Duplex Printing Capability
Because duplex printing lets you print on both sides of the paper automatically, it saves you money and reduces waste. When choosing a printer or fax machine, check if it supports duplex printing, as not all models do. This feature boosts efficiency by handling double-sided printing without needing you to flip the paper manually.
Duplex printing is especially useful if you handle large volumes, cutting down paper use and environmental impact considerably. Plus, the print quality on both sides usually matches the device’s standard resolution, often reaching up to 1200 x 1200 dpi. Opting for a duplex-capable device means faster, more cost-effective printing, helping you stay productive while being eco-friendly.
Device Size And Weight
Duplex printing can save you time and paper, but it’s also important to take into account the size and weight of your printer or fax machine. The device’s size directly affects how much desk or storage space it’ll claim, so measure your workspace before choosing. Weight plays a big role in portability, especially if you plan to move or reposition the device regularly.
Larger, heavier models often include more paper trays and extra features, making them perfect for high-volume workflows but less ideal for tight spaces. Compact printers suit small offices or home use, where space is limited. Always consider the dimensions and weight to assure the device fits comfortably and can be handled safely during installation or maintenance.
This way, you avoid surprises and keep your setup efficient.
Frequently Asked Questions
How Do I Recycle Old Printer Cartridges Responsibly?
You can recycle old printer cartridges responsibly by returning them to manufacturer programs, dropping them off at local recycling centers, or using mail-in recycling services.
Don’t toss them in the trash, as they contain harmful chemicals.
What Is the Average Lifespan of a Fax Machine?
You can expect a fax machine to last around 5 to 10 years with regular use. Proper maintenance and avoiding excessive wear will help it run smoothly longer, so don’t neglect cleaning and care.
Can Printers Connect Directly to Mobile Devices Without Wi-Fi?
Think of your printer like a walkie-talkie—it can connect directly to your mobile device without Wi-Fi using Bluetooth or Wi-Fi Direct.
Are There Eco-Friendly Ink Options Available for These Printers?
Yes, you’ll find eco-friendly ink options like soy-based and refillable cartridges that reduce waste. These inks are less toxic and biodegradable, helping you print sustainably while maintaining quality and saving money in the long run.
How Secure Are Wireless Printers Against Hacking?
Like guarding Fort Knox, wireless printers can be secure if you use strong passwords, enable encryption, and keep firmware updated.
If you slack off, hackers can breach them, so don’t underestimate these digital defenses.
Conclusion
When choosing your ideal printer and fax machine, consider speed, quality, connectivity, and cost. Whether you need wireless convenience, vibrant color prints, or reliable faxing, prioritize what fits your workflow best. Look for features that save time, enhance productivity, and reduce expenses.
By focusing on performance, ease of use, and value, you’ll find a device that meets your needs and keeps your office running smoothly. Make your choice smart, simple, and efficient to enjoy the best printer and fax machines for 2026. Prioritize these factors to ensure you select a top-performing, cost-effective device that supports your daily tasks seamlessly.
