5 Best Office Printer Scanner Fax Machines for 2026
You’ll want reliable all-in-one office printer scanner fax machines like the HP OfficeJet Pro 8139 or Canon PIXMA TR4720 for versatile wireless printing, scanning, and faxing. These devices are essential for any modern office, combining multiple functions in one compact unit to save space and increase productivity.
For fast monochrome tasks, the Brother DCP-L2640DW or Canon imageCLASS MF462dw II offer high speed and large paper capacity. These models are ideal for offices that prioritize efficiency and volume without sacrificing quality.
Canon MAXIFY MB2720 excels in color quality with duplex features. These models combine security, efficiency, and ease of use. Keep exploring to find the perfect fit for your office needs and workflow.
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HP OfficeJet Pro 8139 Wireless All-in-One Printer
- FROM AMERICA'S MOST TRUSTED PRINTER BRAND – The OfficeJet Pro 8139 is perfect for home offices printing...
- 1 YEAR TRIAL OF INSTANT INK INCLUDED – Subscribe to the Instant Ink delivery service to get ink delivered...
- KEY FEATURES – Fast color printing, scan, copy, fax, auto 2-sided printing, auto document feeder, and a 225-sheet...
- 2.7-INCH TOUCHSCREEN – Quickly navigate your printer with a large color touchscreen and a phone-like user...
- WIRELESS PRINTING – Stay connected with our most reliable dual-band Wi-Fi, which automatically detects and...
If you’re looking for a versatile all-in-one printer that keeps your home office running smoothly, the HP OfficeJet Pro 8139 is designed to meet those needs. It handles printing, scanning, copying, and faxing with ease, helping you manage daily tasks efficiently. This printer’s wireless connectivity allows you to print directly from your smartphone or tablet, reducing the hassle of cables and making remote work more convenient.
The OfficeJet Pro 8139 delivers sharp color prints at 10 ppm and crisp black-and-white prints at 20 ppm. Its automatic document feeder and duplex printing simplify multi-page tasks and save paper. The 225-sheet input tray minimizes frequent refills, allowing you to focus on your work without interruptions.
Maintenance is straightforward but requires the use of original HP cartridges with HP chips, which ensures print quality but may limit third-party cartridge options. The printer supports a one-year HP Instant Ink trial, offering convenient ink delivery; however, continued service after the trial involves a monthly fee.
With its intuitive 2.7-inch color touchscreen, navigating menus and settings is quick and user-friendly. The OfficeJet Pro 8139 combines functionality and ease of use, making it a practical choice for home office environments where reliable, high-quality printing is essential.
Best for: Home office users who need a multifunctional wireless printer with reliable speed and quality for everyday tasks.
What We Like:
- Fast printing speeds of up to 20 ppm for black-and-white and 10 ppm for color.
- Automatic document feeder and duplex printing for efficient, hands-free operation.
- Large 225-sheet input tray reduces paper refills.
- Wireless printing via HP app enhances convenience.
- User-friendly 2.7-inch color touchscreen simplifies control.
Specification:
| Feature | Details |
|---|---|
| Manufacturer | HP |
| Model | OfficeJet Pro 8139 |
| Printing Speed | 20 ppm (B&W), 10 ppm (Color) |
| Print Resolution | Up to 4800 x 1200 dpi |
| Input Tray Capacity | 225 sheets |
| Connectivity | Wireless (HP app compatible) |
| Display | 2.7-inch color touchscreen |
| Functions | Print, Scan, Copy, Fax |
Canon PIXMA TR4720 Wireless All-in-One Printer
- Wireless 4-in-1 (print | copy | scan | fax)..Power Consumption: 7W (0.8W Standby / 0.3W Off)
- Print speed up to: 4" x 6" Borderless Photo (PP-201): Approx. 65.0 Seconds / Black Document (Letter/Simplex...
- Designed for easy ink cartridge installation and replacement.
- Auto 2-sided printing and auto document feeder.
- Produce quality documents, photos and boarderless prints up to 8.5" x 11".
The Canon PIXMA TR4720 is designed to simplify your daily office tasks with its all-in-one wireless functionality. It handles printing, scanning, copying, and faxing, making it a versatile solution for small workspaces. This printer improves productivity by offering easy mobile and wireless connectivity, so you can print or scan documents directly from your smartphone or PC without hassle.
Its hybrid ink system ensures clear black text and vibrant colors, ideal for professional documents and photo printing up to 8.5 x 11 inches without borders. The 100-sheet paper capacity and automatic document feeder reduce the need for frequent paper refills, while duplex printing saves paper and time during large print jobs.
Maintenance is straightforward, but note that it uses Canon-specific ink cartridges (PG-275 and CL-276), which might affect operating costs. The compact and lightweight design makes it easy to fit into small office setups without occupying much space. Although the print speed is moderate, it balances quality and efficiency for everyday use.
The small LCD screen offers basic navigation, which may limit control for more advanced users but keeps operation simple for typical office needs. Overall, the PIXMA TR4720 offers a practical blend of functionality and convenience for users seeking an affordable, wireless all-in-one printer.
Best for: Small home offices and users needing a compact, all-in-one wireless printer for everyday document and photo tasks.
What We Like:
- Sharp black text and vibrant color output with hybrid ink technology
- Efficient multitasking via auto document feeder and duplex printing
- Seamless wireless and mobile device connectivity, including Canon apps and Alexa support
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Canon |
| Dimensions (W×D×H) | 17.7 × 12.3 × 7.5 inches |
| Weight | 11.7 lbs (5.3 kg) |
| Ink Type | Hybrid ink system |
| Paper Capacity | 100 sheets |
| Connectivity | Wireless, mobile, USB |
Brother DCP-L2640DW Wireless Monochrome Laser Printer
- BEST FOR SMALL BUSINESSES – Engineered for extraordinary productivity, the Brother DCP-L2640DW Monochrome (Black...
- FAST PRINTER WITH EFFICIENT SCANNING – Produces documents quickly with print speeds up to 36 ppm(2) and scan...
- FLEXIBLE CONNECTION OPTIONS – Easily navigate the changing demands of your business with secure multi-device...
- BROTHER MOBILE CONNECT APP – Print, scan, and manage your wireless printer anytime, from almost anywhere from...
- CHOOSE BROTHER GENUINE TONER – When it’s time to replace your toner, be sure to choose Brother Genuine TN830 or...
Experience efficient and dependable monochrome printing with the Brother DCP-L2640DW. Designed for busy small businesses and home offices, it delivers sharp black-and-white prints quickly, helping you stay productive throughout the day. Its high-speed printing reduces wait times, so you can focus on your tasks without interruption.
This all-in-one printer simplifies multi-page scanning and copying with a 50-page automatic document feeder. The automatic duplex printing feature cuts paper use and lowers operating costs, making your workflow more sustainable. With a 250-sheet paper tray, frequent refills are minimized, allowing longer periods of uninterrupted printing.
Connectivity is versatile and convenient. The printer supports wireless, Ethernet, and USB connections, giving you flexibility in how you send print jobs. The Brother Mobile Connect app further enhances usability by enabling remote printing and scanning, perfect for users who work on the go or manage multiple devices.
Maintenance is straightforward with easy toner replacement and energy-saving modes. Although the starter toner yields about 700 pages, regular users should plan for timely replacements to maintain consistent output. The maximum scan resolution of 600 x 600 dpi meets everyday document needs, though it may be less ideal for highly detailed scanning.
Best for: small businesses and home offices requiring fast, reliable monochrome printing combined with versatile connectivity and efficient document handling.
What We Like:
- Fast printing speed of up to 36 pages per minute
- 50-page automatic document feeder for efficient scanning and copying
- Flexible connectivity options, including dual-band wireless and Ethernet
- Eco-friendly features like automatic duplex printing and ENERGY STAR® certification
- Remote printing and scanning via Brother Mobile Connect app
Specification:
| Feature | Detail |
|---|---|
| Manufacturer | Brother |
| Dimensions (W x D x H) | Approx. 16.1 x 15.7 x 11.7 in (40.9 x 40.0 x 29.7 cm) |
| Weight | Approx. 17.2 lb (7.8 kg) |
| Printing Technology | Monochrome Laser |
| Paper Capacity | 250-sheet tray |
| Automatic Document Feeder | 50 pages |
| Connectivity | Wireless (dual-band), Ethernet, USB |
| Scan Resolution | Up to 600 x 600 dpi |
Canon imageCLASS MF462dw II Wireless Laser Printer
- Monochrome, Wireless, Duplex 4-in-1: Print, scan, copy, fax.
- Fast Print Speeds: Print up to 37 pages per minute and spend less time waiting with a quick first print time of...
- Easy Wireless Setup: Setup your wireless connection and get up and running in just a few steps2
- 5-inch Color Touchscreen: Get the job done quickly with Application Library - an intuitive and easy to use...
- Mobile Device Printing: Print from your compatible mobile devices using the free Canon PRINT app, Apple AirPrint...
The Canon imageCLASS MF462dw II is designed to meet the demands of busy offices needing fast and dependable monochrome printing. It helps reduce waiting times with print speeds up to 37 pages per minute and delivers the first page in about 5 seconds. This efficiency allows teams to stay productive without interruptions or delays.
Beyond printing, this multifunction device simplifies handling multiple tasks. The 50-sheet automatic document feeder (ADF) supports duplex scanning and copying, cutting down manual effort and speeding up workflows. Wireless setup and mobile printing options like Canon PRINT, AirPrint, and Mopria keep your office connected and flexible.
Maintenance is straightforward with high-yield toner cartridges that minimize replacements and downtime. The printer’s 350-sheet paper capacity, expandable to 550 sheets, accommodates large printing jobs without constant refills. The 5-inch color touchscreen provides intuitive access to essential functions, making daily operation smooth and user-friendly.
While this model focuses exclusively on monochrome printing, it fits perfectly where color is unnecessary. Its fax feature adds versatility but might be less relevant as offices shift toward digital communication. Overall, the MF462dw II balances speed, functionality, and ease of use to support a high-volume office environment.
Best for: Offices that require efficient, reliable monochrome printing combined with versatile copying, scanning, and wireless connectivity.
What We Like:
- Fast print speed of up to 37 ppm with quick first page output
- Duplex scanning and copying via 50-sheet automatic document feeder
- Easy wireless setup and mobile printing support
- Expandable paper capacity up to 550 sheets
- User-friendly 5-inch color touchscreen interface
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Canon |
| Dimensions (W x D x H) | Approx. 16.54 x 15.5 x 14.02 inches (42 x 39.4 x 35.6 cm) |
| Weight | Approx. 37.5 lb (17 kg) |
| Printing Technology | Monochrome Laser |
| Print Speed | Up to 37 ppm |
| Paper Capacity | 350 sheets standard, expandable to 550 sheets |
| Automatic Document Feeder | 50-sheet duplex ADF |
| Display | 5-inch color touchscreen |
| Connectivity | Wireless, USB, mobile printing (Canon PRINT, AirPrint, Mopria) |
Canon MAXIFY MB2720 Wireless Color Printer
- Two paper cassettes provide a combined capacity of 500 sheets - or a full ream of paper, so you're ready for any...
- The Canon PRINT app has great features so you can scan, copy and print right from your favorite mobile devices
- Print laser-sharp text that is highlighter and smudge resistant with the Dual Resistant High Density (DRHD) Inks
- With a 20,000 page Duty Cycle, the MAXIFY MB2720 is built to last for all your home business needs
- All MAXIFY printers feature 100% US-based Service & Support.Copy Speed (up to) : FCOT (Color): Approx. 12 Seconds
The Canon MAXIFY MB2720 is designed to streamline your small office or home business printing needs. Its wireless all-in-one capabilities allow you to print, scan, copy, and fax without the hassle of cables. This helps keep your workspace tidy and improves workflow efficiency.
With a 500-sheet capacity and automatic duplex printing, this printer handles large volumes with fewer interruptions. It saves time by quickly producing crisp, smudge-resistant text using Dual Resistant High Density inks. The fast print speeds of up to 24 ppm in black and 15.5 ppm in color ensure your documents are ready when you need them.
Maintenance is straightforward thanks to its reliable ink system and user-friendly touch LCD. The Canon PRINT app enhances convenience by enabling direct printing and scanning from your mobile devices. This combination of features reduces downtime and keeps your operation running smoothly.
While it offers solid functionality, the printer’s 1200 x 600 dpi resolution may not satisfy professional photo printing demands. It also weighs 26.5 pounds and requires a sizable desk area. Compatibility is limited to Mac OS versions up to 10.11, which may affect users with newer systems.
Best for: Small offices and home businesses needing an efficient, versatile all-in-one wireless printer with high-capacity handling and durable performance.
What We Like:
- Large 500-sheet dual trays with automatic duplex printing
- Fast print speeds with smudge-resistant, high-quality text output
- Wireless connectivity and mobile printing via Canon PRINT app
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Canon |
| Dimensions (W×D×H) | 17.7 × 14.6 × 7.5 inches |
| Weight | 26.5 pounds |
| Color Options | Black |
| Print Resolution | Up to 1200 x 600 dpi |
Factors to Consider When Choosing an Office Printer Scanner Fax
When choosing an office printer scanner fax, you’ll want to take into account how fast you need it to print and what connectivity options fit your workspace.
Think about the multifunction features you actually use and how much paper it can handle without constant refills.
Also, make sure the print quality meets your professional standards.
Printing Speed Requirements
Choosing an office printer scanner fax starts with understanding your printing speed needs. You want to factor in the pages per minute (PPM) rate to guarantee the device keeps up with your workload. High-speed models usually print at least 20 PPM for black-and-white documents, with even faster rates for color.
If you handle large print volumes, look for a printer with a quick initial page out time to minimize wait. Automatic duplex printing is a must if you want to save time and paper when printing double-sided documents. Finally, don’t forget to match the printer’s maximum resolution with your quality demands, especially if you print detailed graphics or high-quality images.
This balance will keep your office efficient and productive.
Connectivity Options Available
Since modern offices rely on multiple devices, your printer scanner fax needs versatile connectivity options to keep everyone productive. Look for wireless features like Wi-Fi and Ethernet to enable cable-free printing from various devices. Dual-band Wi-Fi (2.4GHz and 5GHz) helps reduce interference, guaranteeing a stable connection.
Support for mobile printing protocols such as AirPrint, Mopria, or proprietary apps lets you print directly from smartphones and tablets, boosting convenience. Don’t overlook USB and Ethernet ports for reliable, high-speed wired connections to computers or networks. Additionally, cloud integration capabilities allow remote printing and scanning to cloud platforms, giving your team flexibility no matter where they work.
Prioritizing these connectivity options ensures smooth, efficient workflows in your office environment.
Multifunction Capabilities Needed
Although you might prioritize connectivity, don’t overlook the multifunction capabilities your office printer scanner fax must have to handle diverse tasks efficiently. Make certain it supports printing, scanning, copying, and faxing to cover all your office needs.
Check the maximum document size it can handle for scanning and copying, so you’re not limited by media type or size. Speed and resolution matter too—fast, high-quality output keeps your workflow smooth. Look for features like automatic document feeders and duplex printing to save time and paper.
Also, guarantee it’s compatible with mobile devices and cloud services, letting you manage documents remotely without hassle. Choosing a device with these multifunction capabilities means you’re ready for any task your office throws at you.
Paper Handling Capacity
A printer’s paper handling capacity directly impacts how smoothly your office runs, especially during heavy workloads. When choosing a printer, consider how many sheets its input tray can hold to reduce frequent refills during large print jobs.
You’ll also want to check the maximum media capacity, which includes both input and output trays, so the machine can handle extensive printing, copying, or scanning without interruption. Multi-tray setups are particularly useful since they let you switch between different paper sizes and types effortlessly, eliminating manual reloads.
If your office faces high-volume tasks regularly, opting for a model with a higher paper capacity will help minimize downtime and keep productivity steady throughout the day.
Print Quality Expectations
Once you’ve settled on a printer with the right paper handling capacity, it’s important to focus on print quality to guarantee your documents make a strong impression. Aim for a high resolution, like 4800 x 1200 dpi, to produce sharp, professional images and text. Choose printers using water-, smear-, and fade-resistant inks to keep your documents looking fresh over time.
If you often print detailed graphics or photos, prioritize color printing with a high color dpi to capture every fine detail vividly. Also, consider whether the printer offers automatic duplex printing; it saves time and ensures consistent quality on both sides of the page. These factors together help you maintain professionalism and efficiency in your office printing needs.
Security Features Importance
When you handle sensitive information daily, choosing an office printer scanner fax with robust security features becomes essential. You need devices equipped with technologies like HP Wolf Essential Security to protect your data throughout printing, scanning, and copying. Encryption protocols and regular firmware updates keep the software safe from vulnerabilities.
Secure access controls, including user authentication and restricted permissions, prevent unauthorized use, ensuring only approved personnel can operate the machine. Features like secure printing require users to authenticate before releasing documents, reducing the risk of data leaks.
Additionally, monitoring and logging capabilities let you track device activity and spot suspicious behavior early. Prioritizing these security features helps you safeguard sensitive information and maintain compliance with your organization’s data protection policies.
Energy Efficiency Standards
Although you might prioritize speed and functionality, energy efficiency plays an essential role in choosing an office printer scanner fax. Devices that meet ENERGY STAR certification use 20-30% less power, reducing your operational costs considerably. Look for features like automatic duplex printing and sleep modes, which help decrease energy consumption during idle times.
By selecting energy-efficient machines, you not only save money but also support your organization’s sustainability goals by lowering its carbon footprint. Plus, compliance with energy efficiency standards helps you meet environmental regulations, avoiding potential penalties.
Monitoring energy use and choosing high-efficiency models ensures long-term benefits for your office budget and the planet. So, don’t overlook energy efficiency when making your decision.
Frequently Asked Questions
How Do I Recycle Old Office Printer Cartridges Responsibly?
You can recycle old printer cartridges responsibly by returning them to the manufacturer’s recycling program, dropping them off at local e-waste centers, or using mail-in recycling kits.
Don’t toss them in regular trash to protect the environment.
What Are the Typical Maintenance Costs for Office All-In-One Devices?
You’ll typically spend on ink or toner replacements, occasional part swaps like rollers, and maintenance kits. Costs vary by brand and usage, but budgeting around $100–$300 annually helps keep your all-in-one devices running smoothly.
Can These Printers Integrate With Popular Office Management Software?
Yes, you’ll seamlessly sync these smart scanners with popular office platforms. They effortlessly integrate, improving information flow and increasing your efficiency.
This lets you manage documents directly through familiar software without fuss or frequent manual file handling.
Are There Eco-Friendly Printing Options Available in These Models?
Yes, you’ll find plenty of eco-friendly options with energy-saving modes, recycled material use, and duplex printing to reduce waste.
These models help you cut costs and lower your environmental impact without sacrificing performance or quality.
How Secure Are the Wireless Connections on These Printers?
Think of wireless connections as digital locks guarding your documents. You’ll find these printers use strong encryption and secure protocols, so you can confidently print, scan, or fax without worrying about unauthorized access or data leaks.
Conclusion
Choosing the perfect office printer scanner fax machine doesn’t have to feel like searching for a needle in a haystack. With options like the HP OfficeJet Pro 8139 and Canon PIXMA TR4720, you’ll find superior performance that fits your needs and budget.
Remember, the right machine can save you hours of frustration and boost your productivity sky-high. So, pick wisely—you deserve a device that works as hard as you do!
When selecting the best office printer scanner fax machine, consider features that enhance efficiency and reliability. Investing in a quality model ensures long-term savings and seamless office operations.
Make sure your choice supports all your printing, scanning, and faxing needs to truly maximize productivity in 2026.
