5 Best Office Printer Fax Scanners for 2026
If you need reliable and versatile office printer fax scanners for 2026, consider models like the HP OfficeJet Pro 8139, HP LaserJet Pro MFP 3101fdw, Canon PIXMA TR4720, Brother MFC-L2820DW, and Epson EcoTank ET-4800.
These top office printer fax scanners deliver fast, high-quality prints, support wireless and mobile connectivity, and include strong security features.
These all-in-one devices handle multi-page tasks with ease while cutting operational costs. Their efficiency and advanced features make them ideal for busy office environments.
Explore their standout features to find the perfect fit for your office setup and ensure smooth, productive workflows in 2026.
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HP OfficeJet Pro 8139 Wireless All-in-One Printer
- FROM AMERICA'S MOST TRUSTED PRINTER BRAND – The OfficeJet Pro 8139 is perfect for home offices printing...
- 1 YEAR TRIAL OF INSTANT INK INCLUDED – Subscribe to the Instant Ink delivery service to get ink delivered...
- KEY FEATURES – Fast color printing, scan, copy, fax, auto 2-sided printing, auto document feeder, and a 225-sheet...
- 2.7-INCH TOUCHSCREEN – Quickly navigate your printer with a large color touchscreen and a phone-like user...
- WIRELESS PRINTING – Stay connected with our most reliable dual-band Wi-Fi, which automatically detects and...
The HP OfficeJet Pro 8139 Wireless All-in-One Printer offers a seamless solution for home offices needing efficient and versatile printing. It handles printing, scanning, copying, and faxing tasks with ease, reducing the need for multiple devices. Its wireless capabilities simplify connectivity, allowing users to print directly from smartphones and other devices without hassle.
This model produces sharp, professional-quality documents with resolutions up to 4800 x 1200 dpi. It prints color pages at a steady 10 ppm and black-and-white pages at 20 ppm, helping to keep work flowing smoothly. The 2.7-inch touchscreen and automatic document feeder make navigation and multitasking straightforward and efficient.
Designed for convenience, the printer supports duplex printing, saving both time and paper. It connects through dual-band Wi-Fi, Ethernet, USB, or direct wireless printing using the HP app. Maintenance is straightforward, though it requires original HP cartridges with proprietary chips, which may limit cartridge options and increase ongoing costs.
While the maximum copy resolution is limited to 600 dpi, it remains suitable for everyday document duplication. Users should note that the included one-year trial of HP Instant Ink requires a subscription afterward to continue service.
Best for: home office users seeking a reliable, wireless all-in-one printer with multifunction capabilities for everyday tasks.
What We Like:
- Fast printing speeds up to 20 ppm for black-and-white documents.
- Multiple connectivity options including dual-band Wi-Fi and HP app wireless printing.
- Easy-to-use 2.7-inch color touchscreen and automatic document feeder.
- Supports duplex printing for efficient paper use.
Specification:
| Feature | Details |
|---|---|
| Manufacturer | HP |
| Dimensions | Approx. 17.1 x 14.7 x 9.7 in (43.4 x 37.3 x 24.6 cm) |
| Weight | Approx. 18.7 lb (8.5 kg) |
| Color Options | White/Black combination |
| Connectivity | Dual-band Wi-Fi, Ethernet, USB, HP wireless direct printing |
HP LaserJet Pro MFP 3101fdw All-in-One Printer
- EVERYTHING SMALL TEAMS NEED – Print, scan and copy professional-quality black & white documents and reports plus...
- SUPER-FAST PRINT SPEEDS – Up to 35 black-and-white pages per minute single-sided
- STAYS CONNECTED – Intelligent Wi-Fi looks for the best connection to stay online and ready to print
- PROTECTS YOUR DATA – Includes HP Wolf Pro Security with customizable settings so your printer and information are...
- PRINT FROM ANY DEVICE – Wireless printing from any mobile device, PC or tablet. Ethernet and Bluetooth included...
The HP LaserJet Pro MFP 3101fdw is designed to enhance productivity for small teams with demanding monochrome printing needs. It delivers fast, reliable output of up to 35 pages per minute, helping you meet tight deadlines without delay. The printer’s automatic duplexing feature reduces paper use and streamlines double-sided printing, saving both time and resources.
This all-in-one device goes beyond printing by handling scanning, copying, and faxing efficiently in one compact system. Connectivity options such as Wi-Fi, Ethernet, and Bluetooth ensure seamless integration with your office network and mobile devices. This flexibility supports a variety of workflows, making it easier to share and manage documents.
Maintenance is simplified through HP’s Instant Ink for lasers, which automates toner replenishment and reduces downtime. The 250-sheet paper capacity minimizes frequent refills while maintaining smooth operation. With 1200 dpi resolution, it produces sharp, professional documents that meet everyday business standards.
Security is a key focus, with HP Wolf Pro Security and PIN authentication safeguards protecting sensitive data from unauthorized access. Although limited to monochrome printing, this model excels in delivering crisp black-and-white documents with consistent quality. Its size suits a small office but may require space consideration in very compact work areas.
Best for: Small teams and offices needing efficient, high-quality monochrome printing with versatile connectivity and robust security.
What We Like:
- Fast print speeds up to 35 ppm with automatic duplexing
- Multifunction capability including scan, copy, and fax
- Flexible wireless and wired connectivity options
- Strong security features with HP Wolf Pro and PIN access
- Simplified toner management via Instant Ink subscription
Specification:
| Feature | Details |
|---|---|
| Manufacturer | HP |
| Dimensions (W×D×H) | Approx. 16.5 × 15.4 × 11.7 in |
| Weight | Approx. 22.9 lbs (10.4 kg) |
| Print Speed | Up to 35 pages per minute |
| Print Resolution | 1200 dpi |
| Paper Capacity | 250 sheets |
| Connectivity | Wi-Fi, Ethernet, Bluetooth |
Canon PIXMA TR4720 Wireless All-in-One Printer
- Wireless 4-in-1 (print | copy | scan | fax)..Power Consumption: 7W (0.8W Standby / 0.3W Off)
- Print speed up to: 4" x 6" Borderless Photo (PP-201): Approx. 65.0 Seconds / Black Document (Letter/Simplex...
- Designed for easy ink cartridge installation and replacement.
- Auto 2-sided printing and auto document feeder.
- Produce quality documents, photos and boarderless prints up to 8.5" x 11".
The Canon PIXMA TR4720 is designed to meet the needs of home users and small offices seeking a compact all-in-one printer that simplifies daily tasks. It handles printing, scanning, copying, and faxing in one device, reducing clutter and streamlining workflow. With wireless connectivity and mobile device support, it allows easy printing from smartphones and tablets, making it convenient for busy environments.
This printer’s hybrid ink system ensures sharp black text and vibrant color prints, including borderless photos up to 8.5 x 11 inches. It helps maintain professional-quality documents and images without the need for separate devices. The 1.44-inch LCD display offers straightforward navigation, while the 100-sheet paper capacity reduces frequent refills.
Maintenance is straightforward thanks to its ENERGY STAR certification, which promotes energy efficiency and lowers power consumption. The automatic duplex printing feature supports double-sided pages, saving paper and time. While printing speed is moderate, especially for color prints at about 4.4 pages per minute, it balances quality and convenience for everyday use.
Best for: individuals and small office users looking for a space-saving, versatile all-in-one printer with wireless capabilities and efficient handling of routine printing, scanning, copying, and faxing.
What We Like:
- Easy wireless and mobile device printing setup
- Automatic duplex printing saves paper
- ENERGY STAR certified for low energy use
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Canon |
| Dimensions | Compact size (exact size not specified) |
| Weight | Not specified |
| Color Options | Not specified |
| Paper Capacity | 100 sheets |
| Display | 1.44-inch LCD |
Brother MFC-L2820DW Wireless Monochrome Laser Printer
- BEST FOR SMALL OFFICES – Combining space-saving efficiency and premium monochrome (black & white) print quality...
- EFFICIENT PRINTING & SCANNING – Produces black & white documents quickly with print speeds up to 36 ppm(2) and...
- FLEXIBLE CONNECTION OPTIONS – Securely connect to multiple devices with built-in dual-band wireless (2.4GHz...
- 2.7" TOUCHSCREEN – The intuitive 2.7” touchscreen enables effortless navigation with the added ability to...
- BROTHER MOBILE CONNECT APP – Print, scan, and manage your wireless printer anytime, from almost anywhere from...
The Brother MFC-L2820DW is designed to streamline your office tasks with speed and efficiency. It tackles high-volume printing with ease, delivering sharp monochrome prints at up to 36 pages per minute. Its compact design fits neatly into small office spaces without sacrificing functionality.
This all-in-one machine simplifies multi-page jobs with a 250-sheet paper tray and a 50-page auto document feeder. The intuitive 2.7-inch touchscreen makes navigation easy, allowing you to print or scan directly to cloud services like Google Drive and Dropbox. This saves time and reduces the need for extra devices.
Connectivity is versatile with dual-band wireless, Ethernet, and USB options, ensuring you stay connected in various office environments. Maintenance is straightforward, with features like Toner Save Mode to extend toner life and duplex printing to minimize paper use, supporting eco-friendly operations.
While the monochrome printing suits document-heavy tasks, it limits color applications. The scanner resolution maxes out at 600 x 600 dpi, which is sufficient for standard text but may not meet detailed image needs. Overall, this device balances reliability and eco-conscious features for busy professionals.
Best for: Small offices and professionals needing a compact, efficient monochrome all-in-one printer for printing, scanning, copying, and faxing.
What We Like:
- Fast printing at up to 36 ppm with automatic duplex and large paper capacity
- Easy cloud service access via a responsive touchscreen interface
- Multiple connectivity options including dual-band Wi-Fi and Ethernet
- Eco-friendly features like Toner Save Mode and duplex printing
- Compact design that fits well in limited office spaces
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Brother |
| Dimensions | Approx. 16.1 x 15.7 x 12.7 in (41 x 40 x 32.3 cm) |
| Weight | Approx. 18.7 lb (8.5 kg) |
| Color | White and gray |
| Connectivity | Dual-band wireless, Ethernet, USB |
| Touchscreen Size | 2.7 inches |
Epson EcoTank ET-4800 Wireless All-in-One Printer
- Innovative Cartridge-Free Printing ― High-capacity ink tanks mean no more tiny, expensive ink cartridges...
- Impressive Print Quality ― Unique Micro Piezo Heat-Free Technology produces sharp text – plus impressive color...
- Zero Cartridge Waste – By using an EcoTank printer, you can help reduce the amount of cartridge waste ending up...
- Built-in Scanner & Copier ― High-resolution flatbed scanner and a color display for easy document copying and...
The Epson EcoTank ET-4800 is designed to simplify printing for busy environments with its cartridge-free, high-capacity ink system. This printer helps reduce the hassle and cost of frequent ink replacements, making it ideal for users who need reliable, long-lasting performance. Its refillable supertank technology minimizes waste and lowers ink expenses, offering a practical solution for both home and office use.
With wireless and Ethernet connectivity, the ET-4800 easily integrates into various workspaces. It supports versatile media handling through two paper trays and prints on sizes up to 8.5 x 14 inches. The device outputs sharp, vibrant documents at moderate speeds—up to 10 ppm in black-and-white and 5 ppm in color—balancing quality and efficiency for everyday tasks.
Maintenance is straightforward, thanks to the supertank design that reduces ink cartridge replacements. The all-in-one functionality includes scanning, copying, faxing, and voice control, expanding its usefulness beyond printing. Its flatbed scanner paired with Epson ScanSmart software streamlines digitizing documents, while manual duplex printing allows for paper savings, albeit with a slower workflow.
While manual duplexing can slow double-sided printing, the ET-4800 delivers a cost-effective and eco-friendly solution for users prioritizing ink longevity and connectivity options. Its multifunction design supports diverse office needs without the complexity of frequent maintenance.
Best for: users seeking an affordable, eco-conscious all-in-one printer with flexible connectivity and high-capacity ink tanks for home or small office environments.
What We Like:
- Cartridge-free EcoTank system lowers ink costs and waste
- Wireless, Ethernet, and USB connectivity with dual paper trays
- Multifunction capabilities: print, scan, copy, fax, and voice control
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Epson |
| Dimensions | Approx. 14.8 x 13.7 x 9.8 in |
| Weight | Approx. 12.1 lb (5.5 kg) |
| Ink System | Refillable EcoTank Supertank |
| Connectivity | Wireless, Ethernet, USB |
| Max Print Size | 8.5 x 14 inches |
Factors to Consider When Choosing an Office Printer Fax Scanner
When choosing an office printer fax scanner, you’ll want to take into account how fast it prints and the types of connections it supports. Look for features like duplex printing and the kind of ink or toner it uses to match your needs.
Don’t forget to check the security options to keep your documents safe.
Print Speed Requirements
Though print speed isn’t the only factor to consider, it’s crucial to guarantee your office printer fax scanner can handle your workload efficiently. First, check the pages per minute (PPM) rating to match your daily printing needs—some models reach up to 35 PPM, while others hover around 10 PPM. Make sure the speed meets your expectations for both black-and-white and color prints, especially if you deal with high-volume tasks.
Faster printers often come with advanced processing, cutting down wait times on large jobs. If you frequently print multi-page documents, prioritize automatic duplex printing to save time. Keep in mind, print speed specs are tested under ideal conditions, so actual performance may vary depending on document complexity.
Choose accordingly for smooth office workflow.
Connectivity Options Available
Choosing the right connectivity options can make a huge difference in your office printer fax scanner’s usability and placement flexibility. You’ll want a device that supports wireless connections like Wi-Fi, Bluetooth, or mobile printing to easily print from various locations and devices. Dual-band Wi-Fi (2.4GHz and 5GHz) is essential for better performance and less interference.
If your office uses wired networks, look for Ethernet ports to guarantee stable sharing among multiple users. Also, check for compatibility with popular protocols such as AirPrint, Google Cloud Print, or dedicated mobile apps to simplify printing from smartphones and tablets. Don’t forget USB ports and cloud service integration, as these enhance versatility and allow you to manage documents seamlessly across platforms.
Duplex Printing Capability
One key feature you’ll want to prioritize in an office printer fax scanner is duplex printing capability. This lets you print on both sides of a sheet automatically, saving time and cutting down on paper use. Many models handle duplex printing efficiently, managing large volumes without needing you to flip pages manually.
You’ll also find that duplex print quality often matches single-sided printing, with resolutions up to 1200 x 1200 dpi. Choosing a device with this feature can considerably lower your long-term costs by reducing paper waste. However, not all printers support duplex printing, so it’s essential to verify this before buying, especially if you want to boost your office’s sustainability and efficiency.
Ink And Toner Types
Understanding the differences between ink and toner types can help you select the best office printer fax scanner for your needs. Inkjet printers use liquid ink cartridges, delivering high-quality color prints but often needing frequent replacements. In contrast, laser printers rely on powdered toner cartridges, which provide faster speeds and greater cost-efficiency for high-volume printing.
If you want to cut ongoing expenses and reduce waste, consider printers with refillable ink tanks. Keep in mind, original manufacturer cartridges usually guarantee prime performance and security, while third-party options might not maintain the same quality.
Ultimately, your choice depends on your priorities: choose inkjet for superior color quality or laser for speed and volume. This decision directly impacts your office productivity and printing costs.
Security Features Included
How well does your office printer fax scanner protect your sensitive information? When choosing a device, prioritize built-in security features like HP Wolf Essential or HP Wolf Pro Security to safeguard data and maintain network integrity. Make sure your printer supports regular firmware updates to patch vulnerabilities over time.
Look for user authentication options such as PIN codes or pull printing to prevent unauthorized access to confidential documents. Secure connection methods—including encrypted Wi-Fi, Ethernet, and USB—are essential to stop data interception during transmission.
Also, check if the printer includes management tools like HP Web JetAdmin or HP JetAdvantage Security Manager, which let you centrally control and monitor security settings, ensuring your office’s sensitive information stays protected at all times.
Paper Handling Capacity
Choosing an office printer fax scanner with the right paper handling capacity can markedly boost your workflow efficiency. The paper handling capacity determines how many sheets your device can hold and process in one print run or batch. If you often tackle large print jobs, opting for a printer with a higher paper capacity—like 250 sheets or more—means less time spent refilling paper and more time getting things done.
Additionally, an automatic document feeder that supports more pages lets you scan, copy, or fax multiple documents at once, saving you effort. Don’t forget to check the maximum media size supported, such as 8.5 x 14 inches, to verify the printer can handle the types of documents your office needs regularly.
Energy Efficiency Ratings
Paper handling capacity plays a big role in workflow, but energy efficiency ratings can impact your office’s operating costs just as much. These ratings show how much power a printer uses during operation, standby, and sleep modes, helping you choose a model that cuts energy costs.
Look for printers with ENERGY STAR certification, as they meet strict EPA guidelines for low energy use. Models with lower wattage in active and standby states not only save money but also reduce environmental impact. Features like automatic duplex printing and efficient sleep modes further minimize power consumption.
Energy efficiency ratings often include power use in watts or estimated annual energy savings, making it easier for you to compare devices and pick one that balances performance with sustainability.
Device Size And Weight
When selecting an office printer fax scanner, you’ll want to take into account its size and weight carefully. The physical dimensions determine how well the device fits into your workspace. If you have limited room, compact models are perfect for small offices or home setups.
Heavier printers tend to be more stable during operation but might need extra effort or help when moving them. On the other hand, larger printers often offer higher media capacities and more features, which can be a big advantage if you handle high-volume tasks.
For mobile or temporary office needs, portable models weighing less than 15 pounds provide easy transport without sacrificing functionality. Balancing these factors guarantees your chosen device suits your workspace and workflow efficiently.
Frequently Asked Questions
How Do I Recycle Old Printer Cartridges Responsibly?
You can recycle old printer cartridges responsibly by returning them to manufacturer recycling programs, dropping them off at local e-waste centers, or using mail-back services.
Don’t toss them in the trash to avoid environmental harm.
Can These Printers Connect to Mobile Devices via Bluetooth?
When Sarah needed quick prints, her printer connected effortlessly via Bluetooth to her phone. Yes, many modern office printers support Bluetooth, letting you print, scan, and fax directly from your mobile device without cables or hassle.
What Security Features Protect My Scanned Documents?
You’ll find encryption, password protection, and secure user authentication guarding your scanned documents. Some models also offer secure cloud storage and automatic deletion after scanning, ensuring your sensitive information stays private and protected from unauthorized access.
Are There Energy-Saving Modes Available on These Printers?
Like a gentle sunrise conserving night’s calm, these printers do have energy-saving modes that reduce power use when idle.
You’ll save money and the planet, all while keeping your office running smoothly and efficiently.
How Often Should I Perform Maintenance on an Office Printer?
You should perform maintenance on your office printer every 3 to 6 months, depending on usage. Regular cleaning, replacing parts, and checking for software updates will keep it running smoothly and prevent costly breakdowns.
Taking these steps consistently helps extend the printer’s lifespan. It also ensures high-quality prints and reduces downtime caused by unexpected issues.
Conclusion
Choosing the right office printer fax scanner is like picking the perfect sidekick in a busy workday adventure. Whether you lean toward HP’s reliable multitaskers, Canon’s crisp imaging, Brother’s speed, or Epson’s eco-friendly tanks, you’ve got powerful allies at your fingertips.
Just remember to match your choice with your workflow needs, and you’ll conquer deadlines like a pro.
Ready to upgrade? Your ideal office companion awaits, equipped with the best office printer fax scanners for 2026 to boost productivity and streamline your tasks.
