7 Best Office Printer and Scanner Combos for 2026
You’ll want a reliable office printer and scanner combo that balances speed, quality, and convenience for your workspace in 2026. These best office printer and scanner combos are designed to meet diverse needs with advanced features.
Models like Brother DCP-L2640DW and Canon imageCLASS MF462dw II offer fast monochrome printing.
Meanwhile, Epson EcoTank ET-4800 and Canon PIXMA TR7120 deliver vibrant color output with efficient ink use. Compact designs fit small offices, with features like wireless connectivity and auto document feeders simplifying tasks.
Explore these top picks to find the one that best matches your needs.
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Brother DCP-L2640DW Wireless Monochrome Laser Printer
- BEST FOR SMALL BUSINESSES – Engineered for extraordinary productivity, the Brother DCP-L2640DW Monochrome (Black...
- FAST PRINTER WITH EFFICIENT SCANNING – Produces documents quickly with print speeds up to 36 ppm(2) and scan...
- FLEXIBLE CONNECTION OPTIONS – Easily navigate the changing demands of your business with secure multi-device...
- BROTHER MOBILE CONNECT APP – Print, scan, and manage your wireless printer anytime, from almost anywhere from...
- CHOOSE BROTHER GENUINE TONER – When it’s time to replace your toner, be sure to choose Brother Genuine TN830 or...
Experience seamless document handling with the Brother DCP-L2640DW, a high-speed monochrome laser printer designed to boost productivity in small offices and home workspaces. This multi-function device combines printing, scanning, and copying in one compact unit, helping you save space and time. Its sharp output at speeds of up to 36 pages per minute ensures your tasks keep moving without delays.
The printer’s 50-page automatic document feeder streamlines multi-page jobs, reducing manual effort and increasing efficiency. Connectivity is flexible with wireless, Ethernet, and USB options, allowing easy integration into various work environments. You can also manage printing remotely through the Brother Mobile Connect app, giving you control from your smartphone or tablet.
Maintenance is straightforward with eco-friendly features like automatic duplex printing and a toner save mode that help cut down on paper and toner consumption. While the starter toner supports about 700 pages, regular replacement is necessary for heavier workloads. Its design balances performance and sustainability, though the printer’s size and weight may require dedicated desk space.
This device is ideal for users who need a reliable, fast, and cost-effective monochrome printer with multi-function capabilities. It supports daily document needs while helping reduce operational costs and environmental impact.
Best for: small businesses and home offices requiring an efficient, versatile monochrome laser printer with wireless connectivity.
What We Like:
- Fast printing speed of up to 36 ppm with clear, professional-quality output.
- Versatile connectivity including dual-band wireless, Ethernet, and USB.
- Convenient remote management via Brother Mobile Connect app.
- Eco-conscious features like automatic duplex printing and toner save mode.
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Brother |
| Dimensions (W×D×H) | 16.1 × 15.7 × 12.3 inches |
| Weight | 15.9 lbs (7.2 kg) |
| Color | White |
| Connectivity | Wireless, Ethernet, USB |
HP OfficeJet Pro 8139 Wireless All-in-One Printer
- FROM AMERICA'S MOST TRUSTED PRINTER BRAND – The OfficeJet Pro 8139 is perfect for home offices printing...
- 1 YEAR TRIAL OF INSTANT INK INCLUDED – Subscribe to the Instant Ink delivery service to get ink delivered...
- KEY FEATURES – Fast color printing, scan, copy, fax, auto 2-sided printing, auto document feeder, and a 225-sheet...
- 2.7-INCH TOUCHSCREEN – Quickly navigate your printer with a large color touchscreen and a phone-like user...
- WIRELESS PRINTING – Stay connected with our most reliable dual-band Wi-Fi, which automatically detects and...
The HP OfficeJet Pro 8139 Wireless All-in-One Printer is designed to streamline your home office tasks with reliable speed and versatile functions. It handles printing, scanning, copying, and faxing efficiently, allowing you to complete your work without interruption. With fast print speeds of up to 20 ppm for black-and-white and 10 ppm for color documents, this printer keeps your workflow moving smoothly.
Its wireless capabilities let you print directly from your smartphone or other devices using the HP app. The intuitive 2.7-inch touchscreen and automatic document feeder simplify operation, making multi-page scanning and copying hassle-free. This all-in-one device adapts well to various tasks, reducing the need for multiple machines.
Maintenance is straightforward with original HP cartridges designed for optimal performance. The printer’s eco-friendly design features over 45% recycled plastic and supports HP Instant Ink, which helps reduce waste while keeping ink costs manageable. However, it requires using HP cartridges with chips, limiting third-party ink options.
The medium 225-sheet input tray suits moderate workloads but might need frequent refills during heavy printing days. After the included one-year Instant Ink trial, a subscription renewal is necessary to continue enjoying its cost and waste-saving benefits.
Best for: individuals and small home offices needing a fast, wireless all-in-one printer that balances quality, convenience, and eco-conscious design.
What We Like:
- Fast print speeds for black-and-white and color documents
- Wireless printing via HP app and dual-band Wi-Fi
- Eco-friendly build with recycled plastic and Instant Ink support
- Easy-to-use touchscreen and automatic document feeder
- Compact design suitable for home office spaces
Specification:
| Feature | Details |
|---|---|
| Manufacturer | HP |
| Dimensions | 17.3 x 15.5 x 9.9 in |
| Weight | 18.3 lb |
| Material | Plastic (45% recycled) |
| Color Options | Black |
Canon imageCLASS MF462dw II Wireless Laser Printer
- Monochrome, Wireless, Duplex 4-in-1: Print, scan, copy, fax.
- Fast Print Speeds: Print up to 37 pages per minute and spend less time waiting with a quick first print time of...
- Easy Wireless Setup: Setup your wireless connection and get up and running in just a few steps2
- 5-inch Color Touchscreen: Get the job done quickly with Application Library - an intuitive and easy to use...
- Mobile Device Printing: Print from your compatible mobile devices using the free Canon PRINT app, Apple AirPrint...
The Canon imageCLASS MF462dw II is designed to tackle the demands of busy offices that require quick, reliable monochrome printing. It helps reduce waiting times with a print speed of 37 pages per minute and a first print out in just 5 seconds. This speed keeps workflows moving without unnecessary delays.
Its functionality extends beyond printing. The printer includes duplex scanning and copying through a 50-sheet automatic document feeder, making handling multi-page documents easier and more efficient. Wireless setup is simple, allowing seamless connection to your network.
Maintenance is straightforward with high-capacity Canon toner cartridges that minimize interruptions and ensure sharp, consistent output. The 5-inch color touchscreen provides an intuitive interface, letting users customize access to frequently used functions, which simplifies daily operation.
Paper handling is flexible with a standard 250-sheet cassette and a 100-sheet multipurpose tray. There is also an option to expand paper capacity for larger print jobs, helping offices avoid constant refills. Mobile printing support via Canon PRINT, AirPrint, and Mopria adds convenience for users on the go.
Best for: busy office environments needing efficient monochrome printing combined with advanced scanning and flexible connectivity.
What We Like:
- Fast 37 ppm print speed with a quick 5-second first print
- Easy wireless setup and user-friendly 5-inch color touchscreen
- High-capacity toner for longer printing runs with sharp output
- Duplex scanning and copying to streamline document handling
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Canon |
| Dimensions (W×D×H) | Not specified |
| Weight | Not specified |
| Color Options | Monochrome (black and white) |
| Paper Capacity | 250-sheet cassette, 100-sheet multipurpose tray |
| Display | 5-inch color touchscreen |
| Connectivity | Wireless (Wi-Fi), Mobile printing (Canon PRINT, AirPrint, Mopria) |
Canon PIXMA TS6520 Wireless Color Inkjet Printer
- Affordable Versatility - A budget-friendly all-in-one printer perfect for both home users and hybrid workers...
- Crisp, Vibrant Prints - Experience impressive print quality for both documents and photos, thanks to its...
- Effortless Setup & Use - Get started quickly with easy setup for your smartphone or computer, so you can print...
- Reliable Wireless Connectivity - Enjoy stable and consistent connections with dual-band Wi-Fi (2.4GHz or 5GHz...
- Scan & Copy Handling - Utilize the device’s integrated scanner for efficient scanning and copying operations
The Canon PIXMA TS6520 Wireless Color Inkjet Printer is designed to simplify everyday printing tasks. Its compact and stylish design fits neatly into any home office or workspace, helping you save space without sacrificing performance. The 1.42” OLED display provides clear information on ink levels and settings, making maintenance straightforward and hassle-free.
This all-in-one printer excels at producing sharp, vibrant prints with 1200 x 1200 dpi resolution, perfect for photos and documents alike. Borderless printing up to 8.5” x 11” means you can create professional-looking materials without extra trimming. The printer supports automatic duplex printing, which reduces paper use and streamlines double-sided projects.
Connectivity is seamless with dual-band Wi-Fi and mobile app support, allowing you to print and scan directly from your smartphone or tablet. Voice control through Alexa adds another layer of convenience, letting you manage tasks hands-free. These features make the PIXMA TS6520 suitable for hybrid workers, students, and home users who need reliable wireless printing.
While it delivers quality output, the printer’s 100-sheet paper capacity means you’ll need to refill more often if you print in high volumes. Print speeds are moderate, especially for color jobs, and its hybrid ink system requires managing two types of cartridges. Still, it balances versatility and ease of use well.
Best for: Home users, students, and hybrid workers needing a compact, versatile all-in-one printer with wireless connectivity and quality color output.
What We Like:
- Compact design with clear OLED display for easy monitoring
- High-resolution, borderless printing for professional-quality results
- Reliable dual-band Wi-Fi and mobile app support for flexible use
- Auto duplex printing saves paper and time
- Voice control compatibility adds convenience
Specification:
| Feature | Description |
|---|---|
| Manufacturer | Canon |
| Dimensions | Compact, fits most workspaces |
| Weight | Lightweight for portability |
| Color Options | Black |
| Printing Resolution | 1200 x 1200 dpi |
| Paper Capacity | 100 sheets |
Epson EcoTank ET-4800 Wireless All-in-One Printer
- Innovative Cartridge-Free Printing ― High-capacity ink tanks mean no more tiny, expensive ink cartridges...
- Impressive Print Quality ― Unique Micro Piezo Heat-Free Technology produces sharp text – plus impressive color...
- Zero Cartridge Waste – By using an EcoTank printer, you can help reduce the amount of cartridge waste ending up...
- Built-in Scanner & Copier ― High-resolution flatbed scanner and a color display for easy document copying and...
If you’re looking for a reliable all-in-one printer that simplifies your daily tasks, the Epson EcoTank ET-4800 is designed to meet those needs. This printer replaces traditional cartridges with cartridge-free ink tanks, reducing the hassle and expense of frequent replacements. Its high-capacity refillable ink tanks help lower printing costs and minimize waste, making maintenance straightforward and budget-friendly.
The ET-4800 is built to handle multiple functions, including printing, scanning, copying, and faxing, all from one compact device. It supports both wireless and Ethernet connectivity, allowing seamless integration into home or small office networks. Two paper trays accommodate different sizes, including legal-size sheets, which adds flexibility for various document types.
Print quality is sharp and vibrant, thanks to Epson’s Micro Piezo heat-free technology, which produces detailed text and crisp colors. While it lacks automatic duplexing—requiring manual page flipping for double-sided prints—its overall performance suits moderate printing needs. The flatbed scanner and Epson ScanSmart software streamline document management, helping you stay organized with ease.
Energy-efficient and compatible with Windows and Mac systems, this printer fits well in busy environments where convenience and cost savings are priorities. Voice control adds a modern touch, letting you operate the printer hands-free and save time.
Best for: users who want a cost-effective, versatile all-in-one printer with refillable ink tanks and wireless connectivity for home or small office use.
What We Like:
- Cartridge-free EcoTank system reduces ink waste and lowers running costs
- Multi-functional design supports printing, scanning, copying, faxing, and voice commands
- Sharp, vivid print quality powered by Micro Piezo heat-free technology
- Dual paper trays handle various sizes, including legal documents
- Energy-efficient operation suitable for busy workspaces
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Epson |
| Dimensions (W×D×H) | 14.8 × 13.2 × 9.6 inches |
| Weight | 12.6 lbs (5.7 kg) |
| Color Options | Black |
| Connectivity | Wireless (Wi-Fi), Ethernet |
Canon PIXMA TR7120 Wireless Color Inkjet Printer
- Affordable Versatility - A budget-friendly all-in-one printer perfect for both home users and hybrid workers...
- Crisp, Vibrant Prints - Experience impressive print quality for both documents and photos, thanks to its...
- Effortless Setup & Use - Get started quickly with easy setup for your smartphone or computer, so you can print...
- Reliable Wireless Connectivity - Enjoy stable and consistent connections with dual-band Wi-Fi (2.4GHz or 5GHz...
- Seamless Multi-Page Handling - Tackle multi-page documents with ease using the Auto Document Feeder (ADF) for quick...
The Canon PIXMA TR7120 is designed to simplify your printing and scanning tasks, whether you work from home or in a hybrid office. Its compact design fits neatly into any workspace, helping you stay organized without sacrificing functionality. The clear OLED display makes operation straightforward, reducing time spent navigating menus.
This all-in-one printer produces crisp color prints at 1200 x 1200 dpi and delivers sharp black-and-white documents quickly at 14 pages per minute. Its automatic duplex printing helps you save paper by printing on both sides, supporting more eco-friendly workflows. The Auto Document Feeder efficiently manages multi-page jobs, so you can focus on other tasks.
Connectivity is seamless with dual-band Wi-Fi and support for mobile printing through Canon PRINT, Apple AirPrint, and Mopria. This flexibility allows you to print from smartphones, tablets, or laptops without hassle. Maintenance is straightforward, with easy access to ink cartridges and simple setup procedures.
While the single paper tray holds up to 100 sheets, suitable for moderate daily use, the color print speed is slower at about 9 pages per minute. Additionally, power consumption is around 21 watts, which might be higher compared to some energy-saving models. Despite these considerations, it remains a versatile and reliable choice for everyday printing needs.
Best for: individuals working from home or hybrid setups who require a space-saving, multifunction printer with high-quality color output and efficient document handling.
What We Like:
- Compact size with an intuitive OLED display for easy use
- High-quality color prints at 1200 x 1200 dpi and fast black-and-white printing
- Automatic duplex printing reduces paper waste
- Auto Document Feeder streamlines multi-page tasks
- Flexible wireless and mobile printing options
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Canon |
| Dimensions (W×D×H) | Approx. 14.5 × 12.2 × 5.9 in |
| Weight | Approx. 13.3 lb (6.04 kg) |
| Print Resolution | Up to 1200 x 1200 dpi |
| Black & White Speed | Up to 14 ppm |
| Color Speed | Approx. 9 ppm |
| Paper Tray Capacity | 100 sheets |
| Connectivity | Dual-band Wi-Fi, Canon PRINT, Apple AirPrint, Mopria |
HP LaserJet Pro MFP 3101sdw All-in-One Printer
- FROM AMERICA'S MOST TRUSTED PRINTER BRAND – Perfect for small teams printing professional-quality black-and-white...
- PROFESSIONAL PRODUCTIVITY – Proficiency with every print—bring your business to life with toner designed for...
- UPGRADED FEATURES – Fast printing, scanning and copying, auto 2-sided printing, a 250-sheet input tray and...
- AWARD-WINNING RELIABILITY – Performance you can count on page after page, and always ready for the high demands...
- WIRELESS PRINTING – Stay connected with our most dependable Wi-Fi, which looks for the best connection to stay...
The HP LaserJet Pro MFP 3101sdw offers a smart solution for teams that need efficient monochrome printing without sacrificing quality. It handles high-volume tasks smoothly, producing up to 35 pages per minute with crisp 1200 x 1200 dpi resolution. This all-in-one device streamlines your workflow by combining printing, scanning, and copying in one compact unit.
Designed for busy offices, the printer’s 250-sheet input tray and 50-sheet auto document feeder reduce interruptions, letting you focus on work instead of constant paper refills. Its intuitive LED display and straightforward app make managing print jobs and settings simple, cutting downtime and frustration.
Connectivity is flexible and reliable, supporting wireless printing through Wi-Fi, Apple AirPrint, Mopria, and Ethernet. This allows multiple users to send print jobs effortlessly from various devices, enhancing collaboration. The compact footprint fits neatly in smaller spaces, making it suitable for tight office layouts.
Maintenance is straightforward, with easy access to replace toner and clear paper jams quickly. The monochrome laser technology ensures consistent print quality while keeping running costs manageable. However, it is limited to black-and-white output and may require frequent paper refills in very large volume environments.
Best for: small teams and office settings that require fast, dependable black-and-white printing with multifunction capabilities.
What We Like:
- Fast printing speed with sharp 1200 x 1200 dpi resolution
- Multifunction design combining print, scan, and copy
- Large input capacity with a 250-sheet tray and 50-sheet feeder
- Multiple wireless and wired connectivity options
- Compact and user-friendly interface
Specification:
| Specification | Details |
|---|---|
| Manufacturer | HP |
| Dimensions (W x D x H) | Approx. 16.5 x 15.7 x 11.5 in (42 x 40 x 29 cm) |
| Weight | Approx. 20.9 lb (9.5 kg) |
| Print Speed | Up to 35 pages per minute |
| Print Resolution | 1200 x 1200 dpi |
| Input Tray Capacity | 250 sheets |
| Auto Document Feeder | 50 sheets |
| Connectivity | Wi-Fi, Apple AirPrint, Mopria, Ethernet |
Factors to Consider When Choosing an Office Printer and Scanner
You’ll want to focus on print speed and how efficiently the device handles your workload. Check the connectivity options and paper capacity to make sure they fit your office needs.
Don’t forget to evaluate print quality and any extra features that can boost your productivity.
Print Speed Efficiency
High print speeds, such as 36 pages per minute, let you finish large print jobs quickly, boosting overall office productivity. When choosing an office printer and scanner, you want a model that reduces waiting times between jobs, so your workflow stays smooth without unnecessary delays.
Keep in mind print speed can vary by document complexity, but many printers offer rapid initial page outputs within seconds, helping you start tasks faster. Efficient printers with high ppm rates are vital if you often handle multi-page documents.
However, don’t sacrifice print quality for speed; a balance ensures every page looks professional and clear. Prioritize a printer that matches your office’s volume needs while maintaining crisp, sharp prints for the best performance.
Connectivity Options Available
How do you guarantee your office printer and scanner fit seamlessly into your workflow? Start by choosing devices with versatile connectivity options. Wireless features like Wi-Fi, dual-band support (2.4GHz and 5GHz), Ethernet, and Bluetooth let you print and scan from multiple devices without tangled cables.
USB ports offer a reliable wired connection when needed. Mobile printing apps such as Apple AirPrint and Mopria simplify printing directly from smartphones and tablets, boosting convenience. Don’t overlook network security—secure Wi-Fi protocols and encrypted connections protect your sensitive documents during wireless transmission.
Print Quality Standards
While connectivity guarantees your office printer and scanner integrate smoothly into your workflow, print quality defines the professionalism of your documents. You should look for a printer with a high resolution—1200 x 1200 dpi or higher—to make certain sharp, clear prints. For scanning, a resolution of at least 600 x 600 dpi helps capture fine details and maintain clarity in digitized images.
Consistent print quality also depends on using genuine ink or toner cartridges matched to your device’s specifications. If your work involves color-sensitive materials, prioritize color accuracy and advanced color management features. Don’t overlook the maximum copy resolution and color fidelity, as they directly affect the quality of reproduced documents and images, making certain every printout looks polished and professional.
Paper Handling Capacity
What makes a printer truly efficient for your office? It’s its paper handling capacity. You’ll want a printer that holds enough sheets—typically between 100 and 250—to match your workload without constant refills.
Look for models with multiple trays to manage different media types and sizes, like letter, legal, or envelopes, so you don’t have to switch paper manually. An automatic document feeder (ADF) with a high sheet capacity boosts productivity when scanning or copying multi-page documents.
Also, check if the printer supports duplex printing and scanning; this feature reduces paper use and speeds up tasks by automatically handling double-sided documents. Choosing the right paper handling features ensures your office runs smoothly without interruptions.
Multifunction Features Included
Paper handling capabilities set the foundation for efficient printing, but the multifunction features included can truly elevate your office workflow. When choosing a printer and scanner combo, look for models that combine printing, scanning, copying, and even faxing in one device to save space and boost productivity.
Features like automatic document feeders let you scan or copy multi-page documents quickly without manual intervention. High-end options often support duplex printing and scanning, cutting down on paper use and task time. Advanced scanning capabilities, such as high resolution and diverse media handling, improve your document quality and versatility.
Plus, user-friendly control panels and mobile app compatibility make operating these functions straightforward, so you can focus on your work without hassle.
Cost And Consumables
Two key costs you’ll want to take into account when choosing an office printer and scanner combo are the initial purchase price and the ongoing expenses for consumables like toner or ink cartridges. High-yield cartridges can save you money by reducing replacement frequency, making long-term printing more cost-effective. Some printers even offer subscription services or cartridge rollovers to keep your supplies steady while cutting costs.
Be mindful of whether you’re using genuine or third-party consumables; this affects print quality and might void your warranty. Don’t forget to evaluate the cost per page, which gives you a clear picture of how efficiently a printer uses consumables relative to your printing volume. Balancing these factors helps you find a combo that fits your budget without sacrificing performance.
Frequently Asked Questions
How Do Printer Warranties and Customer Support Compare Across Brands?
You’ll find warranties vary from one to three years, with brands like HP offering strong support. Epson and Canon also provide reliable customer service, but response times and coverage can differ, so check details before buying.
What Are the Environmental Impacts of Different Printer Types?
You’d think printers guzzle forests, but inkjet models use less energy than laser ones, which emit more carbon.
Choosing recycled paper and refilled cartridges helps you shrink your environmental footprint while printing smarter and greener.
Can These Printers Handle Specialty Media Like Labels or Cardstock?
Yes, many office printers handle specialty media like labels or cardstock. You’ll want to check the specifications for media thickness and feed options, ensuring your printer supports your specific specialty materials for smooth, high-quality printing every time.
Are There Any Subscription Services for Ink or Toner Refills?
Looking for hassle-free ink refills? Yes, many brands offer subscription services that auto-ship ink or toner when you’re running low.
Why stress over replacements when you can have them delivered right to your door?
How Secure Are These Printers Against Cyber Threats and Data Breaches?
You’ll find many modern printers offer strong security features like encryption, user authentication, and regular firmware updates to protect against cyber threats and data breaches.
Still, you should enable these settings and stay vigilant for vulnerabilities.
Conclusion
Choosing the perfect printer and scanner combo for your office can simplify your setup and streamline your workflow. Whether you want wireless wonders, inkjet innovation, or laser luxury, each option offers outstanding office optimization. By balancing budget, speed, and scanning strength, you’ll secure seamless, speedy solutions that suit your space.
So, seize smart selections, save time, and see your office soar with sharp, savvy scanning and printing power! With the best office printer and scanner combos for 2026, you can enhance productivity and ensure top-quality performance every day.
