15 Best Multi Function Printers for Small Business in 2026

If you need a multi-function printer that’s fast, reliable, and packed with smart features, these top models for 2026 deliver exactly that. Whether you’re looking for a monochrome laser like the Brother DCP-L2640DW or a versatile color inkjet, there’s something for every small business.

These printers come with strong connectivity options, large paper trays, and efficient duplexing. They’re designed to handle the demands of small business environments, balancing speed, print quality, and ease of use.

With options ranging from high-capacity laser printers to compact all-in-ones, you can find a device tailored to your workspace and workflow needs. Keep exploring to discover which multi-function printer best fits your business and helps boost productivity.

Brother DCP-L2640DW Wireless Monochrome Laser Printer

The Brother DCP-L2640DW is designed to simplify daily office tasks by combining printing, scanning, and copying into one compact device. Its fast monochrome laser printing delivers crisp black-and-white documents at up to 36 pages per minute, helping you meet tight deadlines with ease. This printer’s space-saving design fits neatly into small workspaces without sacrificing performance.

Managing multi-page documents is effortless thanks to the 50-sheet automatic document feeder, which speeds up scanning and copying jobs. Connectivity is flexible, supporting dual-band Wi-Fi, Ethernet, and USB, so you can print from multiple devices without interruption. The Brother Mobile Connect App further enhances convenience, allowing remote job management and easy supply ordering.

Maintenance is straightforward with the Refresh EZ Print Subscription, which automatically delivers toner before you run out, reducing downtime. While the printer only supports black-and-white output and has a starter toner yield of about 700 pages, its reliable performance makes it ideal for everyday office needs.

Best for: Small businesses and home offices that require a compact, efficient monochrome printer with versatile connectivity and multifunction capabilities.

What We Like:

• Fast print speeds up to 36 ppm for increased productivity
• Multiple connectivity options including dual-band Wi-Fi and Ethernet
• Automatic document feeder for quick multi-page scanning and copying
• Mobile app support for remote management and supply orders
• Toner subscription service ensures continuous workflow

Specification:

Feature	Details
Manufacturer	Brother
Dimensions	16.1 x 15.7 x 11.7 inches
Weight	18.7 lbs (8.5 kg)
Color	White
Connectivity	Dual-band Wi-Fi, Ethernet, USB

Brother INKvestment 6560 Wireless Color Inkjet Printer

The Brother INKvestment 6560 Wireless Color Inkjet Printer is designed for small businesses needing efficient, high-volume printing without sacrificing quality. It handles multiple tasks including printing, copying, scanning, and faxing, making it a versatile all-in-one device. The large 250-sheet tray and 50-page automatic document feeder keep your workflow smooth and uninterrupted.

This printer supports various connections like Wi-Fi Direct, Ethernet, and USB, allowing flexible placement in your workspace. The 2.7” color touchscreen simplifies navigation and lets you print directly from cloud apps, improving ease of use. Brother Mobile Connect app complements this by enabling remote management from your smartphone.

With MAXIDRIVE Technology, it delivers fast prints up to 31 ppm in black and 30 ppm in color. Automatic duplex printing helps reduce paper usage, saving costs over time. Genuine LC506 ink cartridges ensure consistent, high-quality output, though they may involve higher upfront costs compared to standard options.

Maintenance is straightforward, with reliable ink supply and user-friendly controls. Faxing capability is included but may be less essential in today’s digital office environments. Overall, the printer balances speed, quality, and connectivity to support busy office demands.

Best for: Small businesses requiring a reliable, multi-function color printer with versatile connectivity and efficient handling of high-volume jobs.

What We Like:

• Fast print speeds up to 31 ppm black and 30 ppm color with MAXIDRIVE Technology
• Multiple connectivity options including wireless, Ethernet, and USB
• Large 250-sheet tray and 50-page ADF for uninterrupted workflows
• Automatic duplex printing reduces paper waste and costs
• Remote management via Brother Mobile Connect app

Specification:

Feature	Details
Manufacturer	Brother
Dimensions (W×D×H)	Approx. 16.1 × 15.7 × 12.5 inches
Weight	Approx. 19.8 lbs (9 kg)
Color Options	White
Connectivity	Wi-Fi Direct, Ethernet, USB
Display	2.7” Color Touchscreen
Tray Capacity	250 sheets
Automatic Document Feeder	50 pages

Brother MFC-L3780CDW Wireless Color Laser Printer

Experience efficient color printing tailored for small businesses with the Brother MFC-L3780CDW Wireless Color Laser Printer. This all-in-one device streamlines your workflow by delivering fast print speeds of up to 31 pages per minute. It tackles dual-sided scanning in a single pass, reducing the time spent on document handling.

Designed for busy offices, it features a 50-sheet automatic document feeder and a 250-sheet paper tray to manage sizable print jobs with ease. Connectivity is versatile, offering dual-band Wi-Fi, Ethernet, and USB options, ensuring seamless integration into various network setups.

Maintenance is simplified through Brother’s toner subscription service, which helps maintain consistent output without unexpected interruptions. Additionally, Alexa compatibility and EZ Print support provide added convenience, making it easier to control printing tasks.

While the initial investment may be higher than basic printers, the MFC-L3780CDW balances speed, quality, and functionality for demanding environments. Its color laser technology suits businesses that require vibrant, professional documents but should be mindful of higher consumable costs.

Best for: Small businesses needing a fast, reliable all-in-one color laser printer with versatile connectivity and efficient document handling.

What We Like:

• High-speed printing and single-pass duplex scanning for productivity.
• Multiple connection options including dual-band Wi-Fi and Ethernet.
• Toner subscription and Alexa compatibility for hassle-free maintenance.
• Large paper capacity with automatic document feeder for heavy workloads.

Specification:

Feature	Details
Manufacturer	Brother
Dimensions (W x D x H)	16.1 x 18.5 x 16.1 inches
Weight	Approximately 44 lbs
Connectivity	Dual-band Wi-Fi, Ethernet, USB
Paper Capacity	250-sheet tray, 50-sheet ADF
Printing Technology	Color Laser

Brother INKvestment 6960 Wireless Color Inkjet Printer

The Brother INKvestment 6960 Wireless Color Inkjet Printer offers a powerful solution for small businesses that demand versatile and efficient printing. It handles printing, copying, scanning, and faxing with ease, supporting paper sizes up to 11”x17”. This flexibility helps streamline various office tasks without the need for multiple devices.

Its large 500-sheet paper capacity and 50-page duplex automatic document feeder keep workflows moving smoothly, reducing interruptions. The printer’s MAXIDRIVE Technology delivers sharp prints quickly, reaching speeds up to 31 pages per minute, which is ideal for busy environments.

Wireless and Ethernet connections allow seamless integration with office networks, and direct printing from cloud services adds convenience. The 3.5” color touchscreen simplifies operation, while the Brother Mobile Connect app offers remote printer management for on-the-go control.

Maintenance is straightforward with reliable Brother Genuine LC506 ink cartridges, designed to maintain print quality and minimize downtime. However, heavy usage may require more frequent ink replacements, and the printer’s size calls for sufficient workspace.

Best for: Small businesses needing a high-capacity, versatile all-in-one printer with fast wireless and cloud connectivity for efficient office workflows.

What We Like:

• Large 500-sheet capacity and 50-page duplex ADF for uninterrupted productivity
• Fast print speeds up to 31 ppm with sharp output quality
• Multiple connectivity options including Wi-Fi, Ethernet, and cloud printing
• User-friendly 3.5” color touchscreen and mobile app control
• Reliable ink system supporting smooth, consistent operations

Specification:

Feature	Details
Manufacturer	Brother
Dimensions (W×D×H)	Not specified
Weight	Not specified
Paper Size Support	Up to 11” x 17”
Paper Capacity	500 sheets
Duplex ADF Capacity	50 pages
Print Speed	Up to 31 ppm (black)
Connectivity	Wireless, Ethernet
Touchscreen	3.5” color
Ink Cartridge Model	Brother Genuine LC506

Brother MFC-L3720CDW Wireless Color Laser Printer

Experience vibrant, professional-quality prints with the Brother MFC-L3720CDW Wireless Color Laser Printer. Designed to meet the demands of busy small businesses, this multifunction printer delivers sharp color and black-and-white documents at a steady speed of up to 19 pages per minute. It helps streamline your workflow by enabling fast, reliable printing without compromising on quality.

Its automatic duplex printing reduces paper use and manual effort, while the 50-sheet auto document feeder and 250-sheet adjustable tray keep your tasks moving smoothly. The printer supports dual-band wireless, Wi-Fi Direct, and USB connections, making it easy to print from laptops, smartphones, or tablets without hassle.

Managing print jobs is simple with the 3.5-inch touchscreen that offers 48 customizable shortcuts and direct access to cloud services. Maintenance is straightforward, especially with automatic toner reordering, which ensures you never run out during critical projects. Although the auto document feeder capacity and print speed may not suit very high-volume needs, its efficient features suit most small office environments well.

Best for: Small businesses and professionals needing a versatile color laser multifunction printer that supports wireless connectivity and efficient document handling.

What We Like:

• Consistent color laser printing with automatic duplex saves time and resources.
• Flexible connectivity options include dual-band wireless and Wi-Fi Direct.
• Intuitive touchscreen with customizable shortcuts enhances usability.
• Automatic toner reordering simplifies maintenance and reduces downtime.

Specification:

Feature	Details
Manufacturer	Brother
Dimensions (W x D x H)	16.1 x 18.7 x 17.7 inches
Weight	33.1 lbs (15 kg)
Printing Technology	Wireless Color Laser
Paper Capacity	250-sheet adjustable tray
Auto Document Feeder	50 sheets
Connectivity	Dual-band Wi-Fi, Wi-Fi Direct, USB
Display	3.5-inch touchscreen

Brother MFC-L2820DW Wireless Monochrome Laser Printer

Experience efficient, high-speed black-and-white printing designed for busy workspaces. The Brother MFC-L2820DW Wireless Monochrome Laser Printer delivers sharp text and clear images at up to 36 pages per minute, helping you complete tasks faster. Its compact design fits neatly on any desk without sacrificing performance.

This all-in-one device offers more than printing. Copy, scan, and fax capabilities are accessible through an intuitive 2.7” touchscreen, simplifying document management. The 50-page auto document feeder accelerates multi-page jobs, reducing manual handling and streamlining workflows.

Maintenance is straightforward with the Refresh EZ Print Subscription, which automatically sends toner before you run out. This feature minimizes downtime and ensures you stay productive without the hassle of monitoring supplies. Wireless, Ethernet, and USB options allow seamless connection to various devices and networks.

Ideal for small offices or home workspaces, this printer balances speed, reliability, and multifunction convenience in a monochrome format suited to everyday black-and-white printing needs.

Best for: Small offices and home users requiring a fast, multifunction monochrome laser printer with flexible connectivity and easy maintenance.

What We Like:

• Fast printing speed up to 36 pages per minute
• Multifunction capabilities with a user-friendly touchscreen
• Multiple connectivity options including dual-band wireless and Ethernet
• Automatic toner subscription to prevent supply shortages

Specification:

Feature	Details
Manufacturer	Brother
Dimensions (W x D x H)	Approx. 16.1 x 15.7 x 11.7 in
Weight	Approx. 19.4 lb
Color Options	Monochrome (Black and White)
Connectivity	Dual-band wireless, Ethernet, USB

Brother Work Smart 1360 Wireless Color Inkjet Printer

The Brother Work Smart 1360 Wireless Color Inkjet Printer delivers versatile printing, scanning, and copying in a compact design. It simplifies your workflow by supporting both wireless and USB connections, helping you stay organized without clutter. The automatic duplex printing saves time and paper, making it a practical choice for busy home offices.

Handling multi-page documents is easier with the 20-sheet automatic document feeder (ADF) and a 150-sheet paper tray. Print speeds reach up to 16 ppm for black and 9 ppm for color, balancing efficiency with quality output. The 1.8-inch color display allows direct printing from cloud services like Google Drive, streamlining your tasks.

Maintenance is straightforward, and the Brother Mobile Connect app enhances mobile printing and device management. While the paper tray capacity may limit very high-volume printing, the printer meets everyday demands effectively. Its compact size fits well in tight spaces, offering reliable versatility without sacrificing functionality.

Best for: Home office users and individuals needing a compact all-in-one printer with wireless and cloud printing capabilities.

What We Like:

• Automatic duplex printing and 20-sheet ADF for efficient multi-page tasks
• Fast black and color print speeds with quality output
• Easy mobile printing via 1.8-inch display and Brother Mobile Connect app

Specification:

Feature	Details
Manufacturer	Brother
Dimensions (W×D×H)	Approx. 16.1 × 13.6 × 7.9 in (41 × 34.5 × 20 cm)
Weight	Approx. 11.7 lbs (5.3 kg)
Connectivity	Wireless (Wi-Fi), USB
Paper Handling	150-sheet tray, 20-sheet ADF
Display	1.8-inch color LCD

HP Color LaserJet Pro MFP 3301sdw Printer

The HP Color LaserJet Pro MFP 3301sdw Printer is designed to meet the needs of small teams requiring fast, high-quality color printing combined with scanning and copying. It helps streamline office tasks by delivering sharp prints at speeds up to 26 pages per minute in both black and color. This efficiency reduces wait times and keeps workflows moving smoothly.

Its compact design includes a 250-sheet input tray and an auto document feeder, allowing for longer print runs and easy handling of multi-page documents. The printer’s auto duplex feature saves paper by printing on both sides automatically, promoting cost-effective and eco-friendly use.

Using original HP 218A and 218X toner cartridges with TerraJet technology, it produces vivid, professional results. However, it only supports HP toner cartridges with embedded chips, and firmware updates may restrict third-party cartridge use, which might limit options for some users.

Maintenance is straightforward, with reliable firmware updates enhancing security and performance. This printer is ideal for businesses that need dependable, professional-quality color output alongside versatile scanning and copying functions.

Best for: Small offices and teams needing efficient, professional-grade color printing with multifunction capabilities.

What We Like:

• Fast printing speeds of up to 26 ppm in black and color
• Auto two-sided printing conserves paper and cuts costs
• Original HP toner with TerraJet technology delivers sharp, vivid prints
• Built-in auto document feeder simplifies scanning and copying
• Secure firmware updates protect printer integrity

Specification:

Feature	Details
Manufacturer	HP
Model	Color LaserJet Pro MFP 3301sdw
Print Speed	Up to 26 ppm (black/color)
Input Tray Capacity	250 sheets
Toner Cartridge	HP 218A / 218X
Duplex Printing	Automatic two-sided
Functions	Print, scan, copy
Dimensions (W x D x H)	Not specified
Weight	Not specified

HP LaserJet Pro MFP 3101sdw Wireless Printer

Experience professional-quality printing that keeps pace with your busy office. The HP LaserJet Pro MFP 3101sdw wireless printer delivers crisp black-and-white documents quickly, helping your small team stay productive. Its multifunction design handles printing, scanning, and copying with ease, reducing the need for multiple devices.

This printer’s auto two-sided printing saves paper and time, while the 250-sheet input tray and 50-sheet automatic document feeder support high-volume tasks without constant reloading. Wireless connectivity ensures your workflow isn’t interrupted by tangled cables or limited access.

Maintenance is straightforward, but note that it requires genuine HP cartridges with built-in security chips. This ensures consistent output quality but limits cartridge choices and may affect operating costs. The compact design fits neatly into small office spaces, making it a practical solution for everyday business demands.

Best for: Small teams or offices needing fast, reliable black-and-white printing with multifunction capabilities.

What We Like:

• Fast print speeds up to 35 pages per minute with automatic duplexing
• Large input tray and automatic document feeder for efficient handling of large jobs
• Reliable wireless connectivity for flexible placement and easy sharing
• Uses HP cartridges with security chips for consistent, sharp prints

Specification:

Feature	Details
Manufacturer	HP
Model	LaserJet Pro MFP 3101sdw
Dimensions (W x D x H)	Approx. 16.5 x 16.5 x 11.7 in (41.9 x 41.9 x 29.7 cm)
Weight	Approx. 21.6 lb (9.8 kg)
Color Options	White with dark gray accents

Brother Work Smart 1410 Wireless Color Inkjet Printer

The Brother Work Smart 1410 Wireless Color Inkjet Printer is designed to simplify your daily office tasks. This all-in-one device handles printing, copying, and scanning with ease, making it a practical choice for small businesses and home offices. Its automatic duplex printing and 20-sheet automatic document feeder speed up workflows, reducing manual effort.

Navigating the printer is straightforward thanks to the 2.7-inch color touchscreen, which allows quick access to functions. Wireless and USB connectivity options offer flexibility, so you can print or scan from multiple devices without hassle. The ability to send documents directly to cloud services like Google Drive and Dropbox enhances productivity by streamlining file management.

Maintenance is managed efficiently with Brother’s LC501 ink cartridges, which include monitoring tools and a subscription trial to help you stay stocked without interruptions. While the print speeds of up to 16 ppm for black and 9 ppm for color may not match laser printers, the device excels in providing versatile, quality output for typical office volumes.

The compact design and reliable functionality make this printer a solid solution for those who need a dependable, space-saving device that supports wireless and cloud-connected workflows.

Best for: small businesses and home offices needing a versatile, compact all-in-one printer with wireless and cloud capabilities.

What We Like:

• Automatic duplex printing and 20-sheet ADF boost efficiency
• Wireless and USB connectivity support flexible device use
• Direct cloud service integration simplifies file management
• Easy-to-use 2.7” color touchscreen enhances navigation

Specification:

Feature	Details
Manufacturer	Brother
Dimensions	Not specified
Weight	Not specified
Connectivity	Wireless, USB
Ink Cartridge Model	Brother LC501
Paper Tray Capacity	150 sheets
Print Speed (Black)	Up to 16 ppm
Print Speed (Color)	Up to 9 ppm
Display	2.7″ Color Touchscreen

Canon imageCLASS MF753Cdw Wireless Color Laser Printer

Experience seamless productivity with the Canon imageCLASS MF753Cdw, designed to meet the demands of small to medium-sized businesses. This all-in-one wireless color laser printer streamlines your workflow by combining printing, scanning, copying, and faxing in one compact device. Its fast output of 35 pages per minute helps you keep up with busy office tasks without delays.

The intuitive 5-inch touchscreen makes navigation simple and customizable, while mobile printing support through Canon PRINT Business lets you print directly from your smartphone or tablet. Handling various paper sizes is effortless thanks to a 250-sheet cassette, multipurpose tray, and automatic document feeder (ADF), reducing manual paper handling.

Maintenance is straightforward with high-capacity toner cartridges that cut down on interruptions, helping your team stay focused. Energy efficiency certifications such as ENERGY STAR and EPEAT Silver confirm its commitment to reducing power consumption. Although it weighs 48.5 pounds, this printer offers versatile connectivity options including Wi-Fi, Ethernet, and USB to fit any office setup.

Best for: Businesses seeking a reliable, multifunctional wireless color laser printer that enhances efficiency and adapts to diverse media needs.

What We Like:

• Rapid 35 ppm print speed with duplex printing and scanning
• High-capacity toner reduces downtime and running costs
• Multiple connectivity options including wireless and mobile support
• User-friendly 5-inch customizable touchscreen
• Efficient media handling with ADF and large input trays

Specification:

Feature	Details
Manufacturer	Canon
Dimensions	Approx. 18.5 x 19.3 x 18.5 in (W x D x H)
Weight	48.5 lb (22 kg)
Color Options	White with gray accents
Connectivity	Wi-Fi, Ethernet, USB, Mobile printing support
Print Speed	Up to 35 pages per minute

KYOCERA ECOSYS MA3500wfx Wireless All-in-One Printer

Experience efficient, high-speed document handling with the KYOCERA ECOSYS MA3500wfx, a wireless all-in-one printer designed to streamline your office workflow. This monochrome device prints sharp text at up to 37 pages per minute, ensuring that large print jobs finish quickly without sacrificing clarity.

Its multifunction capabilities allow you to print, scan, copy, and fax from one compact unit. The automatic duplex printing and 250-sheet capacity reduce manual tasks and keep your projects moving smoothly. A user-friendly 5-line LCD and hard key panel simplify operation, saving time on routine jobs.

Connectivity options are versatile, including wireless, Ethernet, SDHC, and USB. This flexibility enables remote printing and easy access from mobile devices, supporting a modern, connected workplace. While it handles high-volume tasks well, its moderate paper capacity means frequent refills may be needed in very busy environments.

Maintenance is straightforward, with durable components designed for longevity. The monochrome-only output limits color printing but suits businesses focused on text and black-and-white documents. Its slightly larger footprint requires adequate space but delivers reliable performance in return.

Best for: small to medium-sized businesses needing a fast, dependable monochrome all-in-one printer with wireless and multifunction features.

What We Like:

• Fast printing speed of up to 37 ppm with clear 600 dpi resolution
• All-in-one design combines printing, scanning, copying, and faxing
• Multiple connectivity options including wireless and Ethernet
• Automatic duplex printing reduces paper waste and manual effort
• Easy-to-use control panel with 5-line LCD and hard keys

Specification:

Feature	Details
Manufacturer	KYOCERA
Dimensions (W×D×H)	Approx. 16.9 × 15.1 × 13.7 in
Weight	Approx. 38.4 lbs (17.4 kg)
Color Options	Black/Gray
Printing Speed	Up to 37 pages per minute
Resolution	600 dpi
Paper Capacity	250 sheets
Connectivity	Wireless, Ethernet, SDHC, USB

Lexmark MX532adwe Monochrome Laser All-in-One Printer

The Lexmark MX532adwe Monochrome Laser All-in-One Printer tackles demanding office workloads with ease. It boosts productivity by delivering fast print speeds up to 46 pages per minute and efficient scanning capabilities. This makes managing documents quicker and smoother, helping reduce bottlenecks in busy environments.

Its high-yield toner supports up to 28,400 pages, meaning fewer interruptions for replacements. Designed for reliable, continuous operation, it handles monthly volumes between 2,000 and 15,000 pages. This durability suits medium to large offices that need consistent performance without frequent maintenance.

Security is a priority with onboard authentication and cryptographic protections that safeguard sensitive data. The printer’s eco-conscious design includes recycled materials and duplex printing to minimize waste and energy use, aligning with green office initiatives.

The user-friendly 4.3-inch touchscreen simplifies task management, while wireless connectivity and the Lexmark mobile app enable flexible remote operation. This combination keeps workflows efficient and adaptable to various business needs.

Best for: Offices requiring a secure, high-volume monochrome all-in-one printer with robust document handling and eco-friendly features.

What We Like:

• Fast printing and duplex scanning improve office efficiency.
• Strong security features protect sensitive information.
• Eco-friendly design with recycled content and duplex printing.
• High toner yield reduces maintenance frequency.
• Wireless and mobile app support enhance convenience.

Specification:

Feature	Details
Manufacturer	Lexmark
Dimensions (W x D x H)	Approx. 17.3 x 19.7 x 19.8 in
Weight	Approx. 33.5 lb (15.2 kg)
Color Options	Monochrome (Black & White)
Connectivity	Wireless, USB, Ethernet

Xerox VersaLink B625 Black & White Laser Printer

The Xerox VersaLink B625 is designed to meet the high demands of busy offices needing fast, reliable black-and-white printing. It prints up to 65 pages per minute, helping teams complete large print jobs quickly and efficiently. This printer also handles scanning, copying, and faxing, reducing the need for multiple devices.

With its ConnectKey Technology, you can customize workflows and automate repetitive tasks. This simplifies daily operations and helps maintain productivity. The device’s 7-inch touchscreen and mobile app support easy navigation and remote monitoring, making management straightforward.

Maintenance is hassle-free, with features that allow for smooth IT management and robust security. Over 75 security measures protect sensitive data, which is crucial for businesses handling confidential information. The printer’s design includes recycled materials and meets strict energy standards, supporting environmental responsibility.

While it offers powerful functions, the Xerox VersaLink B625 prints only in black and white and may require some user training to maximize its advanced features. Its initial investment is higher than basic printers but pays off with superior speed and security.

Best for: Offices and businesses that require fast, secure black-and-white printing with workflow automation and eco-friendly features.

What We Like:

• High-speed printing at up to 65 ppm boosts office efficiency
• Strong security with 75+ features ensures data protection
• ConnectKey Technology enables workflow customization
• Easy operation via 7-inch touchscreen and mobile app
• Eco-conscious design with recycled materials and energy compliance

Specification:

Feature	Detail
Manufacturer	Xerox
Dimensions	Not specified
Weight	Not specified
Printing Speed	Up to 65 pages per minute
Color Options	Black & White only
Display	7-inch touchscreen
Connectivity	Mobile app compatible

HP LaserJet Enterprise MFP M635fht Printer (7PS98A)

Experience efficient, secure, and high-volume monochrome printing with the HP LaserJet Enterprise MFP M635fht Printer (7PS98A). Designed for busy offices, this multifunction device streamlines your workflow by combining print, copy, scan, and fax capabilities in one robust machine. Its fast print speed of up to 65 pages per minute helps you meet tight deadlines effortlessly.

The printer’s large 1,200-sheet paper capacity and wheeled stand minimize interruptions, allowing you to focus on your work without frequent paper refills. HP Sure Start technology provides continuous protection, automatically detecting and recovering from security threats to keep your documents safe.

This device is built for ease of use with a 9-inch touchscreen that simplifies navigation and task management. HP Web JetAdmin support further enhances control by allowing IT teams to manage devices across networks efficiently. Regular maintenance is straightforward, supporting sustained performance in demanding environments.

While this printer offers powerful monochrome printing and advanced security, it does not support color printing, which may limit its use in some settings. It also requires some IT familiarity to fully leverage its management features.

Best for: Small to medium-sized businesses needing a fast, secure, and reliable monochrome multifunction printer with high-volume capacity and advanced device management.

What We Like:

• High print speed up to 65 ppm for demanding workloads
• Strong security with HP Sure Start protects against cyber threats
• Large 1,200-sheet capacity reduces paper handling interruptions
• Intuitive 9-inch touchscreen for easy operation
• HP Web JetAdmin simplifies networked device management

Specification:

Feature	Details
Manufacturer	HP
Model	LaserJet Enterprise MFP M635fht (7PS98A)
Print Speed	Up to 65 pages per minute
Paper Capacity	1,200 sheets
Touchscreen Size	9 inches
Functions	Print, Copy, Scan, Fax
Security	HP Sure Start
Mobility	Wheeled stand included

Factors to Consider When Choosing a Multi Function Printer for Small Business

When choosing a multi function printer for your small business, you’ll want to prioritize print speed and connectivity options to keep your workflow smooth.

Don’t overlook print quality and paper handling capacity, as they directly impact your daily tasks. Also, consider operating costs to guarantee your printer stays affordable over time.

Print Speed Importance

Choosing a printer with a rapid print speed can transform your small business’s workflow by cutting down wait times and boosting productivity. When you pick a multifunction printer, look for models that print between 31-36 pages per minute or faster.

This ensures you breeze through large print jobs like reports, contracts, or marketing materials without delays. Matching your printer’s speed to your daily volume prevents bottlenecks, keeping everyone on schedule.

Slow printers can frustrate staff and clients, causing productivity dips and workflow interruptions. Prioritizing a fast-performing device means your team spends less time waiting and more time focusing on what matters.

Ultimately, this streamlines your office operations and speeds up document turnaround in busy environments.

Connectivity Options Variety

Although print speed is essential, connectivity options play an equally important role in selecting the right multifunction printer for your small business. You’ll want a printer supporting Wi-Fi, Ethernet, USB, and mobile printing to fit different user needs.

Dual-band wireless (2.4GHz and 5GHz) improves network stability and cuts interference in busy offices. Look for compatibility with cloud services like Google Drive, Dropbox, and OneDrive to simplify document sharing and management.

Wi-Fi Direct is another handy feature, letting you connect devices directly to the printer without a network. Don’t overlook wired interfaces like USB and Ethernet ports—they’re indispensable when wireless isn’t reliable or for added security.

Choosing a printer with diverse connectivity options ensures smooth, flexible operation for your team. It really makes a difference when everyone can connect the way they need to.

Print Quality Standards

How sharp and vibrant do you need your prints to be? When choosing a multi function printer, focus on high print resolution—1200 x 1200 dpi delivers crisp, professional text and images.

If you print color documents, consistent color accuracy and vibrancy matter a lot. Laser printers usually offer sharper black-and-white prints compared to inkjets, so consider your typical output.

Look for auto color correction and enhancement features to keep colors true over time without manual tweaks. Also, always use genuine toner or ink cartridges designed for your printer model; they guarantee ideal print quality and prevent issues.

Paper Handling Capacity

Print quality matters, but it’s just one piece of the puzzle when selecting a multi function printer for your small business. Paper handling capacity plays a vital role in keeping your workflow smooth.

Look for printers with input trays holding 150 to over 250 sheets to reduce how often you need to refill paper during busy printing sessions. An automatic document feeder (ADF) with a higher sheet capacity speeds up scanning and copying multi-page documents.

If you work with different media types or sizes, choose models with dual paper trays or expandable capacity for effortless switching. Also, make sure your printer supports automatic duplex printing—it saves paper and manages large print jobs more efficiently.

This way, you can stay productive without constant interruptions.

Operating Cost Efficiency

When choosing a multifunction printer for your small business, keeping operating costs low can make a big difference in your budget over time. Look for models with high-yield toner or ink cartridges to cut down on frequent replacements.

Printers that support subscription services or toner recycling programs can also help lower ongoing supply expenses. It’s a good idea to pay close attention to the cost per page (CPP), which factors in toner, ink, and maintenance. This way, you can pick the most economical option for your print volume.

Energy-efficient features like auto-duplex printing and low power consumption can reduce your electricity bills. Plus, opting for printers with reliable performance and minimal maintenance needs helps you avoid expensive repairs and downtime.

Keeping things running smoothly and cost-effectively is key for any small business. So, choosing the right printer really pays off in the long run!

Device Size Considerations

Although choosing the right multifunction printer involves many factors, device size plays a crucial role in fitting the equipment seamlessly into your workspace. Start by measuring your available office space to verify the printer fits comfortably without overcrowding.

Don’t forget to take into account the device’s full footprint, including paper trays, automatic document feeders, and output areas. This way, you can optimize your layout effectively.

Smaller printers save space but may limit paper capacity and slow down workflow. On the other hand, larger models handle higher workloads with less frequent refilling but need dedicated space.

Aim for a size that balances your current space constraints with your business’s future growth. This will help you avoid frequent replacements and keep your operations running smoothly.

Frequently Asked Questions

How Do Multi Function Printers Handle Data Security for Confidential Documents?

Multi-function printers protect your confidential documents using encryption, secure print release, and user authentication. They prevent unauthorized access by requiring passwords or ID cards. This way, your sensitive data stays safe during printing, scanning, and copying processes.

It’s all about making sure only you or authorized users can access the documents. So, you can feel confident that your information won’t end up in the wrong hands.

What Are the Typical Maintenance Costs for These Printers Over Time?

Think of your printer like a car—regular oil changes keep it running smooth. Maintenance costs typically range from $100 to $300 annually, covering toner, parts, and occasional service visits.

Keeping up with these small expenses can really save you from costly breakdowns down the road. It’s all about staying on top of things so your printer keeps working like new.

Can These Printers Integrate With Popular Cloud Storage Services?

Yes, these printers usually integrate seamlessly with popular cloud storage services like Google Drive, Dropbox, and OneDrive.

You’ll find it easy to scan, print, and share documents directly from the cloud, boosting your workflow efficiency. It really makes managing your files a breeze.

What Are the Energy Consumption Levels of These Multi Function Printers?

Energy consumption varies, but you’ll find models using as little as 10 watts in sleep mode versus 50 watts while printing.

Choosing energy-efficient printers not only saves costs but also supports sustainability. It lets you work smarter without sacrificing performance.

Are There Options for Mobile Printing and Remote Management?

Yes, you’ll find many multifunction printers support mobile printing via apps and Wi-Fi. Plus, remote management features let you monitor and control your printer from anywhere.

This boosts convenience and productivity for your small business. It’s pretty handy when you’re always on the go!

Conclusion

Choosing the right multi-function printer for your small business is like picking the perfect tool to build your success. Whether you need speed, color, or wireless freedom, there’s a printer ready to be your reliable sidekick.

Don’t let tech troubles slow you down—grab a model that works as hard as you do. With the options here, you’re one step closer to printing, scanning, and copying your way to smoother, smarter business days.

Investing in the best multi-function printers for small business means boosting your productivity without hassle. These printers combine efficiency and versatility, making daily tasks easier and helping your business run seamlessly. So go ahead—find a printer that matches your needs and watch your business thrive with every print job.