8 Best Commercial Printers for Office Use in 2026
You’ll want printers like the Brother MFC-L3720CDW, Canon imageCLASS MF462dw II, and HP OfficeJet Pro 9135 for superior speed, quality, and multi-function features.
These commercial printers are designed for high-volume office use, making them an ideal choice for busy work environments.
With options like wireless connectivity and automatic duplexing, they help streamline your workflow.
Plus, their large paper capacity means less time spent on refills.
Eco-friendly choices such as the Epson EcoTank ET-15000 not only cut costs but also reduce waste, making them a smart option for environmentally conscious offices.
Keep exploring to discover how these printers can fit your specific needs and enhance productivity in your workspace.
| Image | Name | Editor's Rating | Price |
|---|---|---|---|
|
|
||
|
|
||
|
|
||
|
|
||
|
|
Brother MFC-L3720CDW Wireless Color Laser Printer
- Professional Performance: Dominate your business printing with this Brother Genuine color laser printer delivering...
- Advanced Connectivity: Take command of your workflow with dual-band wireless networking (2.4GHz/5GHz), Wi-Fi...
- Productivity Powerhouse: Maximize efficiency with the 50-sheet auto document feeder, 250-sheet adjustable paper...
- Smart Integration: Transform your workflow with the intuitive 3.5" color touchscreen featuring 48 customizable...
- Mobile Command Center: Leverage the power of mobile printing with remote access capabilities, toner level...
Discover the efficiency of the Brother MFC-L3720CDW Wireless Color Laser Printer—designed to meet the demands of busy offices. This printer excels in high-volume printing, delivering up to 19 pages per minute in vibrant color. Its automatic duplex printing feature not only enhances productivity but also conserves paper, making it a sustainable choice for your workspace.
With a 50-sheet auto document feeder and a 250-sheet adjustable tray, you’ll experience seamless workflows. This printer is built for professionals who require reliability and speed. The dual-band Wi-Fi, Wi-Fi Direct, and USB connectivity options ensure you can easily integrate it into your existing setup, whether at home or in the office.
The intuitive 3.5-inch touchscreen allows for quick navigation and customization of shortcuts. You can access popular cloud services directly, simplifying your printing tasks. Mobile printing and remote management features keep you connected and in control, no matter where you are.
Best for: Small to medium-sized offices and professionals needing fast, high-quality color printing with versatile connectivity and efficient workflow features.
What We Like:
- Fast printing speed of up to 19 pages per minute with duplex printing.
- Multiple connectivity options for seamless device integration.
- User-friendly touchscreen with customizable shortcuts.
Specification:
| Feature | Detail |
|---|---|
| Manufacturer | Brother |
| Dimensions | 16.1 x 18.1 x 12.5 in |
| Weight | 49.6 lb |
| Material | Plastic |
| Color Options | White/Gray |
Brother DCP-L2640DW Wireless Monochrome Laser Printer
- BEST FOR SMALL BUSINESSES – Engineered for extraordinary productivity, the Brother DCP-L2640DW Monochrome (Black...
- FAST PRINTER WITH EFFICIENT SCANNING – Produces documents quickly with print speeds up to 36 ppm(2) and scan...
- FLEXIBLE CONNECTION OPTIONS – Easily navigate the changing demands of your business with secure multi-device...
- BROTHER MOBILE CONNECT APP – Print, scan, and manage your wireless printer anytime, from almost anywhere from...
- CHOOSE BROTHER GENUINE TONER – When it’s time to replace your toner, be sure to choose Brother Genuine TN830 or...
The Brother DCP-L2640DW is designed to elevate the efficiency of small businesses. With its fast black-and-white printing, it addresses the challenges of high-volume tasks. Say goodbye to long waits; enjoy print speeds of up to 36 pages per minute and rapid scanning at 23.6 images per minute.
Its compact design fits seamlessly into any workspace, while a 250-sheet tray and a 50-page automatic document feeder streamline your workflow. You can tackle large jobs without constant interruptions for paper refills.
Connectivity is versatile with dual-band wireless, Ethernet, and USB options. This flexibility means you can easily integrate it into your existing setup. The Brother Mobile Connect app further enhances your experience, allowing for remote printing and scanning.
Maintenance is hassle-free with the Refresh EZ Print subscription, ensuring you never run out of toner. This service can save you money while keeping your printer stocked with essentials.
Best for: Small businesses seeking a fast, reliable monochrome laser printer with versatile multi-function capabilities.
What We Like:
- High-speed printing and efficient scanning capabilities.
- Versatile connectivity options for different environments.
- Convenient mobile management through the Brother app.
Specification:
| Specification | Details |
|---|---|
| Manufacturer | Brother |
| Dimensions | 14.2 x 14.6 x 18.1 inches |
| Weight | 27.2 lbs |
| Material | Plastic |
| Color Options | Monochrome |
HP OfficeJet Pro 9135 Wireless All-in-One Printer
- FROM AMERICA'S MOST TRUSTED PRINTER BRAND – The OfficeJet Pro 9135 is perfect for offices printing...
- 3 MONTH TRAIL OF INSTANT INK INCLUDED – Subscribe to the Instant Ink delivery service to get ink delivered...
- KEY FEATURES – Fast color printing, copy, fax, auto 2-sided printing, auto document feeder with single-pass...
- 4.3-INCH TOUCHSCREEN – Quickly navigate your printer with a large color touchscreen and a phone-like user...
- WIRELESS PRINTING – Stay connected with our most reliable dual-band Wi-Fi, which automatically detects and...
Looking for a high-performance office printer that meets your demanding printing needs? The HP OfficeJet Pro 9135 is designed to tackle both color and black-and-white tasks with efficiency and speed. It offers impressive print speeds of up to 20 pages per minute (ppm) in color and 25 ppm in black, ensuring you can keep up with your bustling workload effortlessly.
With dual 250-sheet trays and automatic duplex printing, this printer minimizes interruptions and maximizes productivity. The user-friendly 4.3-inch touchscreen simplifies navigation, allowing you to manage tasks quickly and efficiently.
Wireless connectivity is another standout feature of the OfficeJet Pro 9135. With dual-band Wi-Fi and the HP app, you can print, scan, or fax from virtually anywhere, making it ideal for busy professionals on the go. Additionally, its eco-friendly design incorporates over 40% recycled plastic, showcasing a commitment to sustainability.
While it requires original HP cartridges, the printer provides substantial savings through Instant Ink and incorporates HP Wolf Pro Security for peace of mind. Embrace a printing solution that not only enhances your efficiency but also aligns with your values.
Best for: Businesses and professionals needing a high-volume, versatile, eco-friendly office printer with wireless capabilities and advanced security features.
What We Like:
- Fast printing speeds with auto duplex and dual 250-sheet trays for efficient handling of large print jobs.
- Wireless connectivity with dual-band Wi-Fi and mobile printing via the HP app for convenient remote access.
- Eco-friendly design with over 40% recycled plastic and AI technology to reduce print waste.
Specification:
| Feature | Details |
|---|---|
| Manufacturer | HP |
| Dimensions | 18.9 x 13.2 x 11.6 in |
| Weight | 20.4 lb |
| Material | Plastic |
| Color Options | Black |
Canon imageCLASS MF462dw II Wireless Laser Printer
- Monochrome, Wireless, Duplex 4-in-1: Print, scan, copy, fax.
- Fast Print Speeds: Print up to 37 pages per minute and spend less time waiting with a quick first print time of...
- Easy Wireless Setup: Setup your wireless connection and get up and running in just a few steps2
- 5-inch Color Touchscreen: Get the job done quickly with Application Library - an intuitive and easy to use...
- Mobile Device Printing: Print from your compatible mobile devices using the free Canon PRINT app, Apple AirPrint...
The Canon imageCLASS MF462dw II is designed to elevate productivity in small to medium workgroups. With its remarkable print speed of up to 37 pages per minute, this monochrome laser printer ensures that your documents are ready when you need them. A quick first print time of just 5 seconds means you won’t be left waiting during busy workdays.
This all-in-one device doesn’t just print; it also copies, scans, and faxes, making it a versatile solution for various office tasks. The automatic duplex printing and 50-sheet automatic document feeder (ADF) streamline multi-page handling, saving both time and paper while enhancing efficiency.
User-friendly operation is a highlight, thanks to the 5-inch color touchscreen that puts essential features at your fingertips. The simple wireless setup allows for hassle-free mobile printing via Canon PRINT, Apple AirPrint, or Mopria, enabling you to print directly from your devices.
While it meets high-volume needs with a 350-sheet standard capacity, consider optional expansion for very large demands. However, keep in mind that it only offers monochrome printing, which may limit its use for color documents.
Best for: Small to medium workgroups seeking a fast, reliable, and versatile monochrome laser printer with wireless connectivity and efficient multi-function capabilities.
What We Like:
- High-speed printing with quick first print times.
- Automatic duplex printing for paper savings.
- User-friendly interface and mobile printing support.
Specification:
| Manufacturer | Canon |
|---|---|
| Dimensions | 14.6 x 15.4 x 14.6 in |
| Weight | 33.1 lb |
| Material | Plastic |
| Color Options | Black |
Epson EcoTank ET-15000 Wireless All-in-One Printer
- Sold as 1 Each.
- All-in-one printer gives you printing, faxing, copying, and scanning capability
- Inkjet printer has a resolution that goes up to 4800 x 2400 dpi for excellent readability
- 17 ppm in black/white and 9 ppm in color with a monthly duty cycle of 33000 pages
- 1 x USB 2.0, 1 x LAN, and Wi-Fi connectivity help enhance productivity
Experience the efficiency of the Epson EcoTank ET-15000, a wireless all-in-one printer designed for high-volume tasks. This supertank printer effortlessly handles printing, scanning, copying, and faxing, making it ideal for busy small offices or home setups.
With the ability to print on large-format paper up to 13 x 19 inches, you can create stunning presentations and professional documents. The high-resolution output at 4800 x 2400 dpi ensures your prints are sharp and vibrant, enhancing your visual communications.
Maintenance is straightforward with the EcoTank system, which reduces the frequency of ink refills. While the initial setup may require some effort, the long-term benefits of lower ink costs and less waste are significant.
Connectivity is versatile, allowing you to print from various devices via USB, LAN, or Wi-Fi. This flexibility streamlines your workflow, ensuring that you can print from anywhere in your office.
Best for: Small offices or individuals needing a high-volume, versatile all-in-one printer with wireless connectivity and large-format printing capability.
What We Like:
- High-resolution printing for sharp, detailed output.
- Supports large paper sizes for wide-format needs.
- Multiple connectivity options for flexible device integration.
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Epson |
| Dimensions | 25.2 x 16.2 x 12.5 inches |
| Weight | 20.5 lbs |
| Material | Plastic |
| Color Options | White |
HP OfficeJet Pro 9730 Wireless All-in-One Printer
- FROM AMERICA'S MOST TRUSTED PRINTER BRAND – The wide-format OfficeJet Pro 9730 is perfect for offices printing...
- 3 MONTH TRIAL OF INSTANT INK INCLUDED – Subscribe to the Instant Ink delivery service to get ink delivered...
- KEY FEATURES – Fast color printing up to 11 x 17, copy, auto 2-sided printing, auto document feeder with...
- EASILY ACHIEVE VIBRANT, SCREEN-ACCURATE PRINTS – Print true to screen with the world's first and only wide-format...
- 4.3-INCH TOUCHSCREEN – Quickly navigate your printer with a large color touchscreen and a phone-like user...
Experience the transformative power of the HP OfficeJet Pro 9730 Wireless All-in-One Printer, designed for offices that demand high-quality wide-format printing and seamless multitasking. With the capability to produce stunning color prints up to 11×17 inches, this printer is perfect for creating eye-catching presentations and professional documents.
Say goodbye to inefficiency. The single-pass duplex feeder allows you to print and scan double-sided documents swiftly, saving you time and effort. Its 4.3-inch touchscreen ensures easy navigation, so you can manage printing tasks with minimal hassle.
Connectivity is a breeze with dual-band Wi-Fi and compatibility with the HP app, enabling effortless printing from smartphones. This feature is invaluable for busy professionals who need to print on the go. The printer also comes with a 3-month HP Instant Ink trial, making it easier to manage ink costs and ensure you never run out unexpectedly.
While its larger footprint may require more desk space, the benefits of reliable, high-quality printing make it a worthy addition to any office.
Best for: Offices and professionals requiring high-quality wide-format color printing and efficient duplex scanning.
What We Like:
- Supports vibrant wide-format prints with high resolution.
- Convenient duplex printing and scanning capabilities.
- Easy mobile printing through the HP app.
Specification:
| Feature | Specification |
|---|---|
| Manufacturer | HP |
| Dimensions | 17.2 x 21.5 x 12.5 inches |
| Weight | 24.2 lb |
| Material | Plastic |
| Color Options | Black |
HP Color LaserJet Pro MFP 4301fdw Printer
- EVERYTHING SMALL TEAMS NEED – Print, scan and copy professional-quality color documents and reports plus fax...
- BLAZING FAST COLOR – Up to 35 color pages per minute, with sharp details and incredible color
- STAYS CONNECTED – Intelligent Wi-Fi looks for the best connection to stay online and ready to print
- PROTECTS YOUR DATA – Includes HP Wolf Pro Security with customizable settings so your printer and information are...
- PRINT FROM ANY DEVICE – Wireless printing from any mobile device, PC or tablet. Ethernet and Bluetooth included...
Introducing the HP Color LaserJet Pro MFP 4301fdw—the perfect solution for teams that demand both speed and professional quality in color printing. This all-in-one laser printer excels at printing, scanning, copying, and faxing, making it an essential tool for busy office environments.
With the ability to print up to 35 pages per minute, it ensures your documents are ready when you need them. The automatic document feeder and support for auto two-sided printing streamline your workflow, allowing your team to focus on what matters most.
Designed for small teams of up to 10, this printer offers versatile connectivity options like intelligent Wi-Fi, Ethernet, and Bluetooth. You can easily connect from various devices, enhancing convenience and productivity.
Maintenance is straightforward, thanks to the reliable original HP cartridges that ensure high-yield printing. However, note that it is compatible only with HP cartridges, limiting third-party options. This printer is compact yet powerful, ideal for those who need efficiency without sacrificing quality.
Best for: small teams and workgroups seeking a multifunctional printer that delivers fast, vibrant color output in a compact design.
What We Like:
- Prints up to 35 pages per minute in vibrant, sharp color.
- Supports multifunction features including scanning and faxing.
- Offers flexible connectivity with intelligent Wi-Fi, Ethernet, and Bluetooth.
Specification:
| Feature | Details |
|---|---|
| Manufacturer | HP |
| Dimensions | 17.3 x 21.5 x 18.5 in |
| Weight | 53.4 lb |
| Material | Plastic |
| Color Options | Black |
Brother HL-6210DW Professional Wireless Laser Printer
- Professional Performance: Dominate your office printing tasks with this Brother Genuine laser printer delivering an...
- Superior Capacity: Take command of large print jobs with a robust 520-sheet main tray and 100-sheet multipurpose...
- Advanced Connectivity: Experience seamless integration with built-in Gigabit Ethernet and dual band wireless...
- Cost Efficiency: Maximize your printing budget with Brother Genuine ultra high-yield replacement toner cartridges...
- Security Excellence: Safeguard your Brother Genuine printer with advanced Triple Layer Security features, ensuring...
Experience the efficiency of the Brother HL-6210DW, a professional wireless laser printer designed for busy offices. With the ability to handle large print jobs swiftly, it offers a remarkable printing speed of 50 pages per minute. This speed ensures that your team can focus on what matters most, rather than waiting for documents to print.
The printer features a generous 520-sheet main tray and a 100-sheet multipurpose tray, expandable to a staggering 1,660 sheets with add-ons. This large paper capacity minimizes interruptions, allowing for smooth, uninterrupted workflows.
Connectivity is seamless with built-in Gigabit Ethernet and dual-band wireless capabilities. Print effortlessly from multiple devices, ensuring that everyone in the office can stay productive.
Maintenance is also simple, as the Brother’s ultra high-yield toner cartridges can print up to 18,000 pages, keeping your operational costs low. Additionally, the advanced Triple Layer Security safeguards your network and documents, providing peace of mind in a connected workplace.
Best for: Busy offices and professional environments that require fast, high-volume, and secure wireless printing with cost-efficient operation.
What We Like:
- High-speed printing at 50 pages per minute for efficient handling of large print jobs.
- Large paper capacity expandable up to 1,660 sheets, minimizing interruptions.
- Advanced Triple Layer Security protects network, device, and document integrity.
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Brother |
| Dimensions | 14.5 x 14.2 x 15.3 inches |
| Weight | 29.8 lbs |
| Material | Plastic |
| Color Options | Black |
Factors to Consider When Choosing a Commercial Printer for Office
When choosing a commercial printer for your office, you’ll want to focus on print speed, connectivity options, and the quality you need.
Don’t forget to take into account how much paper it can handle and the overall cost efficiency.
These factors will help you find a printer that fits your workflow and budget perfectly.
Print Speed Requirements
Choosing a printer that can keep up with your office’s workload means focusing on print speed.
First, consider the pages per minute (ppm) you need to ensure your printer handles daily tasks efficiently.
If your office processes high volumes, opt for printers exceeding 30 ppm. This will cut down wait times and avoid bottlenecks during busy periods.
For smaller teams or occasional use, printers offering 15-20 ppm usually suffice without overspending.
It’s essential to align the printer’s speed with your peak printing demands. After all, you don’t want productivity to stall.
Assess your expected daily print volume carefully. This helps you invest wisely, choosing a printer that meets your needs without unnecessary capacity or cost.
Connectivity Options Available
Print speed matters, but your office printer’s connectivity options can make or break your workflow.
You’ll want a printer that supports multiple connection types like Wi-Fi, Ethernet, USB, and Wi-Fi Direct. This makes it easy to integrate with various devices.
Dual-band wireless support on both 2.4GHz and 5GHz frequencies guarantees a stable, fast connection for wireless printing.
If you print from mobile devices, look for compatibility with Apple AirPrint, Mopria, or proprietary apps. This enables seamless printing on the go.
Ethernet connectivity is essential for a reliable wired network connection, especially in busy offices.
In such environments, many users share the printer, so having that solid connection is key.
Also, consider printers that support cloud-based printing and remote management.
This way, you can monitor and operate the printer from anywhere, boosting overall efficiency.
Print Quality Expectations
One of the most important factors you’ll want to evaluate in a commercial printer is its ability to deliver sharp, vibrant output with consistent color accuracy.
Look for high print resolutions, like 4800 x 1200 dpi, to guarantee your images and documents appear professional and detailed.
Color accuracy matters a lot, especially if you print marketing materials that need to match your brand colors exactly.
The printer should handle complex graphics and color blends without losing quality.
Consistency over time also depends on regular maintenance and using high-quality toner or ink.
These steps help maintain print quality throughout the printer’s lifespan, so your office documents always look their best.
Prioritizing these factors ensures your commercial printer meets your quality expectations.
Paper Handling Capacity
Paper handling capacity plays a crucial role in keeping your office workflow smooth and efficient.
You’ll want a printer with a large input tray—ideally 250 sheets or more—to handle substantial print jobs without constant refilling.
An automatic document feeder (ADF) holding at least 50 pages helps speed up multi-page scanning and copying, saving you valuable time.
Also, consider printers that offer expandability options like extra paper cassettes. This way, you can increase capacity as your printing demands grow.
Matching the printer’s paper capacity to your expected volume prevents frequent interruptions.
This keeps tasks moving seamlessly.
Cost Efficiency Considerations
Choosing the right commercial printer means looking beyond upfront costs to how much you’ll spend over time.
You should opt for printers with high-yield toner or ink cartridges to cut replacement frequency and expenses.
Consider models offering subscription services or automatic toner reordering to simplify supply management and avoid downtime.
Evaluate the total cost of ownership by factoring in energy use, maintenance, and consumables for real savings.
Pick devices with fast printing speeds and duplex capabilities to lower paper and energy consumption, trimming operational costs.
Also, choose printers featuring integrated management tools or remote monitoring to track usage and optimize resources efficiently.
These considerations guarantee your office printer remains cost-effective and reliable in the long run.
Frequently Asked Questions
How Do Commercial Printers Handle Duplex Scanning?
Commercial printers handle duplex scanning by automatically feeding and scanning both sides of a document in one pass.
You don’t have to flip pages manually, which saves time and guarantees efficient, accurate double-sided scanning.
It’s a real game changer for anyone dealing with a lot of documents!
What Are the Energy Consumption Differences Among These Printers?
Energy consumption varies widely; some printers sip power like a gentle stream, while others guzzle like a roaring river.
It’s essential to check each model’s Energy Star rating. This way, you can save costs and effectively reduce your office’s carbon footprint.
Can These Printers Integrate With Cloud Storage Services?
Yes, these printers easily integrate with popular cloud storage services like Google Drive, Dropbox, and OneDrive.
You can directly print, scan, and save documents to the cloud.
This streamlines your workflow and boosts productivity.
What Are the Typical Maintenance Costs for Each Model?
You’ll typically spend $200 to $600 annually on maintenance per model.
This covers toner, parts replacement, and service contracts.
Costs vary by printer type, usage volume, and brand, so budget accordingly to avoid unexpected expenses.
Which Printers Support Mobile Printing Apps?
You wouldn’t expect printers to be smart, but many now support mobile printing apps like HP Smart, Epson iPrint, and Brother iPrint&Scan.
You can print directly from your phone without hunting for cables—finally, some convenience!
Conclusion
When choosing a commercial printer for your office, keep in mind that 60% of businesses report improved productivity after upgrading their printers.
You’ll want a reliable device that fits your workload and budget.
Whether you need vibrant color prints or fast monochrome output, the right printer can make your daily tasks smoother and more efficient.
So, pick one from our top eight and watch your office workflow transform effortlessly.
In conclusion, investing in a commercial printer is a smart move for any office.
With the right choice, you can enhance productivity, streamline tasks, and accommodate your specific printing needs.
Explore our top picks, and find the perfect printer that suits your office’s requirements.
Your workflow will thank you!
