11 Best Business Printer Copier Scanners for 2026
You’ll find the 11 best business printer copier scanners for 2026 deliver fast, sharp printing with versatile features like wireless connectivity, duplexing, and high-capacity trays. These top business printer copier scanners combine efficiency and reliability, making them ideal for any office environment.
Whether you prioritize speed, quality, or multifunction capabilities, this list has you covered.
Whether you need crisp monochrome text from the Brother DCP-L2640DW or vibrant color prints from the Canon PIXMA TS6520, these devices handle tasks efficiently with secure network options and eco-friendly modes.
From compact designs to wide-format support, they fit any workspace and budget. Keep exploring to see which model perfectly matches your business needs.
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Brother DCP-L2640DW Wireless Monochrome Laser Printer
- BEST FOR SMALL BUSINESSES – Engineered for extraordinary productivity, the Brother DCP-L2640DW Monochrome (Black...
- FAST PRINTER WITH EFFICIENT SCANNING – Produces documents quickly with print speeds up to 36 ppm(2) and scan...
- FLEXIBLE CONNECTION OPTIONS – Easily navigate the changing demands of your business with secure multi-device...
- BROTHER MOBILE CONNECT APP – Print, scan, and manage your wireless printer anytime, from almost anywhere from...
- CHOOSE BROTHER GENUINE TONER – When it’s time to replace your toner, be sure to choose Brother Genuine TN830 or...
The Brother DCP-L2640DW is designed to keep your office running smoothly with fast, reliable monochrome printing. It handles printing, scanning, and copying tasks efficiently, so you can focus on your work without interruptions. Its speed of up to 36 pages per minute ensures quick output, reducing wait times during busy periods.
Maintenance is simple with a 250-sheet tray that minimizes frequent refills, while the 50-page automatic document feeder streamlines multi-page scanning and copying jobs. Automatic duplex printing cuts paper use in half, helping you save on supplies and stay eco-conscious. Connectivity is flexible, with dual-band wireless, Ethernet, and USB options to fit various office setups.
This printer is ideal for small businesses or home offices that need a dependable device for everyday document handling. Its design balances performance and ease of use, making it suitable for users who want efficient printing combined with scanning and copying capabilities. While it offers only monochrome output, it excels in delivering sharp, clear text documents quickly.
Overall, the Brother monochrome laser printer supports productivity through its reliable functions and thoughtful features. It’s a solid choice for those who prioritize speed, convenience, and responsible resource use in a compact package.
Best for: Small businesses and home offices seeking a fast, multifunction monochrome printer for daily document tasks.
What We Like:
- Fast printing up to 36 ppm with automatic duplex to reduce paper waste
- Versatile connectivity including dual-band Wi-Fi, Ethernet, and USB
- Efficient multi-page handling via 50-sheet automatic document feeder
- Eco-friendly features like toner save mode and ENERGY STAR compliance
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Brother |
| Dimensions (W×D×H) | 16.1 × 15.7 × 7.2 inches |
| Weight | 16.5 lbs (7.5 kg) |
| Printing Technology | Monochrome Laser |
| Print Speed | Up to 36 pages per minute |
| Paper Capacity | 250-sheet tray |
| Connectivity | Dual-band Wi-Fi, Ethernet, USB |
HP OfficeJet Pro 8125e Wireless All-in-One Printer
- The OfficeJet Pro 8125e is perfect for home offices printing professional-quality color documents like business...
- PERFECTLY FORMATTED PRINTS WITH HP AI – Print web pages and emails with precision—no wasted pages or awkward...
- UPGRADED FEATURES – Fast color printing, scan, copy, auto 2-sided printing, auto document feeder, and a 225-sheet...
- WIRELESS PRINTING – Stay connected with our most reliable dual-band Wi-Fi, which automatically detects and...
- 3 MONTHS OF INSTANT INK WITH HP+ ACTIVATION – Subscribe to Instant Ink delivery service to get ink delivered...
The HP OfficeJet Pro 8125e Wireless All-in-One Printer is designed to keep your home office productive and efficient. It delivers fast and reliable wireless printing, reducing wait times with speeds up to 20 ppm in black-and-white and 10 ppm in color. This printer handles everyday tasks smoothly, including duplex printing and multi-page scanning, helping you stay organized and save paper.
Its user-friendly touchscreen control panel simplifies navigation, making printing, copying, and scanning straightforward. The printer supports versatile connectivity options such as dual-band Wi-Fi, Ethernet, USB, and Apple AirPrint, ensuring seamless integration with your devices. AI-driven technology enhances print quality for web and email documents, saving time on manual adjustments.
Maintenance is hassle-free with a 225-sheet input tray that minimizes refills and eco-conscious design features. The HP OfficeJet Pro 8125e is ENERGY STAR certified and compatible with HP Instant Ink, supporting sustainability while reducing operational costs. Its compact design fits well in limited spaces, making it ideal for home office setups.
While it offers solid performance, the maximum copy resolution is limited to 600 dpi, which may affect fine detail in copies. Additionally, the standard one-year warranty may require HP+ activation for extended support, a consideration for long-term users.
Best for: Home office users needing a versatile, efficient, and eco-friendly wireless all-in-one printer with reliable scanning and copying functions.
What We Like:
- Fast printing speeds with duplex capability
- Multiple connectivity options including dual-band Wi-Fi and AirPrint
- Energy-efficient design with HP Instant Ink compatibility
- Intuitive touchscreen for easy operation
- Large 225-sheet input tray reduces maintenance frequency
Specification:
| Feature | Details |
|---|---|
| Manufacturer | HP |
| Dimensions (W×D×H) | 17.0 × 15.7 × 9.3 inches (43.2 × 39.9 × 23.6 cm) |
| Weight | 18.1 lbs (8.2 kg) |
| Color Options | Black and white |
| Connectivity | Dual-band Wi-Fi, Ethernet, USB, Apple AirPrint |
| Print Speed | Up to 20 ppm (black), 10 ppm (color) |
| Input Tray Capacity | 225 sheets |
HP Color LaserJet Pro MFP 3301sdw Printer
- FROM AMERICA'S MOST TRUSTED PRINTER BRAND – Perfect for small teams printing, scanning and copying...
- PROFESSIONAL PRODUCTIVITY – Proficiency with every print—next-generation TerraJet toner brings your business to...
- ORIGINAL HP TONER CARTRIDGES – This HP printer uses Original HP 218A standard and 218X high yield LaserJet toner...
- UPGRADED FEATURES – Fast color printing, scan, copy, auto 2-sided printing, auto document feeder, and a 250-sheet...
- AWARD-WINNING RELIABILITY – Performance you can count on page after page, and always ready for the high demands...
The HP Color LaserJet Pro MFP 3301sdw is designed to meet the demands of small teams needing efficient, high-quality color printing. It handles multiple tasks—printing, scanning, and copying—without slowing down your workflow. With a print speed of up to 26 pages per minute in both black and color, it helps you complete jobs quickly and maintain productivity.
This all-in-one printer offers sharp, professional results with a resolution of 1200 x 1200 dpi. It supports automatic duplex printing, reducing paper waste and saving time on double-sided documents. The 250-sheet input tray accommodates busy offices, minimizing the frequency of refills.
Maintenance is straightforward with original HP toner cartridges that ensure consistent print quality. While it requires HP 218A or 218X toner, this helps preserve the printer’s performance over time. Wireless connectivity and remote operation via the HP app provide added convenience, allowing you to print and manage tasks from almost anywhere.
Though it weighs 37.7 pounds, making it less portable, its compact design fits well in office spaces. The maximum supported media size is 8.5 x 14 inches, suitable for most standard documents but limiting larger print jobs.
Best for: small teams and office environments needing reliable, versatile color printing with multifunction capabilities.
What We Like:
- Fast print speeds in both black and color
- Automatic duplex printing reduces paper use
- Large 250-sheet input tray supports busy workflows
- Wireless connectivity and remote printing via HP app
- Sharp, professional-quality output with 1200 x 1200 dpi resolution
Specification:
| Feature | Description |
|---|---|
| Manufacturer | HP |
| Dimensions (W x D x H) | 16.5 x 16.2 x 14.5 inches |
| Weight | 37.7 pounds (17.1 kg) |
| Color Options | White with black accents |
| Print Resolution | Up to 1200 x 1200 dpi |
| Print Speed | Up to 26 ppm (black/color) |
| Media Size Supported | Up to 8.5 x 14 inches |
Canon PIXMA TS6520 Wireless Color Inkjet Printer
- Affordable Versatility - A budget-friendly all-in-one printer perfect for both home users and hybrid workers...
- Crisp, Vibrant Prints - Experience impressive print quality for both documents and photos, thanks to its...
- Effortless Setup & Use - Get started quickly with easy setup for your smartphone or computer, so you can print...
- Reliable Wireless Connectivity - Enjoy stable and consistent connections with dual-band Wi-Fi (2.4GHz or 5GHz...
- Scan & Copy Handling - Utilize the device’s integrated scanner for efficient scanning and copying operations
The Canon PIXMA TS6520 is designed to meet the demands of home offices and hybrid work environments with reliable, versatile functionality. Its compact and stylish design fits easily on any desk, while the intuitive 1.42” OLED display lets you monitor print jobs and settings at a glance. This printer helps reduce paper waste with its auto duplex printing, saving both time and resources.
Printing sharp documents and vibrant photos is effortless thanks to the hybrid ink system, which balances crisp text with rich colors. The borderless printing feature supports creative projects and professional-quality photo prints up to 8.5” x 11”. Wireless connectivity via dual-band Wi-Fi makes it simple to print directly from smartphones and computers, eliminating cable clutter and streamlining your workflow.
Maintenance is straightforward, though the hybrid ink system uses two cartridge types, which may require more attention when replacing ink. The printer holds up to 100 sheets, suitable for light to moderate use, but heavy users might find frequent refills necessary. Print speeds are moderate, with color pages averaging around 9 per minute, ideal for typical home office tasks.
This all-in-one device also includes scanning, copying, and voice control features, enhancing its versatility without complicating operation. Its combination of functionality and design makes it a practical choice for everyday business and personal printing needs.
Best for: Individuals and small home offices needing a compact, affordable, and versatile all-in-one printer with wireless capabilities and quality color output.
What We Like:
- Compact, stylish design with clear 1.42” OLED display
- Efficient auto duplex and borderless printing up to letter size
- Reliable dual-band Wi-Fi and easy mobile printing
- Hybrid ink system delivers sharp text and vivid colors
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Canon |
| Dimensions | Approx. 12.0 x 14.8 x 5.9 in (W x D x H) |
| Weight | Approx. 12.3 lb |
| Color Options | Black |
HP LaserJet Pro MFP 3101fdw All-in-One Printer
- EVERYTHING SMALL TEAMS NEED – Print, scan and copy professional-quality black & white documents and reports plus...
- SUPER-FAST PRINT SPEEDS – Up to 35 black-and-white pages per minute single-sided
- STAYS CONNECTED – Intelligent Wi-Fi looks for the best connection to stay online and ready to print
- PROTECTS YOUR DATA – Includes HP Wolf Pro Security with customizable settings so your printer and information are...
- PRINT FROM ANY DEVICE – Wireless printing from any mobile device, PC or tablet. Ethernet and Bluetooth included...
The HP LaserJet Pro MFP 3101fdw is designed to keep small teams productive and connected. Its fast printing speeds of up to 35 pages per minute help you complete tasks quickly, while automatic duplex printing saves time and paper. This printer handles multiple tasks, including scanning, copying, and faxing, making it a versatile all-in-one solution for busy offices.
Connectivity is seamless with options for Wi-Fi, Ethernet, and Bluetooth, allowing easy access from various devices. The printer’s 250-sheet input capacity supports moderate workloads without constant refills. With a sharp 1200 dpi resolution, it produces clear, professional monochrome documents suitable for everyday office needs.
Security is a priority, featuring HP Wolf Pro Security and PIN authentication to protect sensitive information. Maintenance is straightforward, especially with HP’s Instant Ink subscription, which helps manage toner levels automatically and reduces downtime.
While it only supports monochrome printing, this focus ensures reliability and speed for black-and-white documents. The printer’s power consumption can be on the higher side during operation, so energy use should be monitored in larger setups.
Best for: Small teams and offices needing a fast, secure, and efficient monochrome all-in-one printer with flexible connectivity and easy toner management.
What We Like:
- Fast print speeds with automatic duplexing
- Multiple functions: print, scan, copy, fax
- Strong security with HP Wolf Pro and PIN authentication
- Easy wireless and wired connectivity options
- Convenient toner management via Instant Ink subscription
Specification:
| Feature | Details |
|---|---|
| Manufacturer | HP |
| Model | LaserJet Pro MFP 3101fdw |
| Print Speed | Up to 35 pages per minute |
| Print Resolution | 1200 dpi |
| Paper Capacity | 250 sheets |
| Connectivity | Wi-Fi, Ethernet, Bluetooth |
| Color Printing | Monochrome only |
| Power Consumption | Up to 436 watts |
| Dimensions (W×D×H) | Not specified |
| Weight | Not specified |
Epson EcoTank ET-4800 Wireless All-in-One Printer
- Innovative Cartridge-Free Printing ― High-capacity ink tanks mean no more tiny, expensive ink cartridges...
- Impressive Print Quality ― Unique Micro Piezo Heat-Free Technology produces sharp text – plus impressive color...
- Zero Cartridge Waste – By using an EcoTank printer, you can help reduce the amount of cartridge waste ending up...
- Built-in Scanner & Copier ― High-resolution flatbed scanner and a color display for easy document copying and...
The Epson EcoTank ET-4800 is designed to simplify your printing tasks while cutting down on running costs. Its cartridge-free supertank system allows easy ink refills, minimizing waste and saving you money over time. This feature makes maintenance straightforward and hassle-free.
With sharp print quality up to 5760 x 1440 dpi, this all-in-one printer delivers clear, professional results. It supports wireless and Ethernet connections, giving you flexible options to print from multiple devices. The compact design fits neatly in home offices or small workspaces.
This model handles printing, copying, scanning, and faxing, covering all essential office needs. Although duplex printing is manual, it still helps reduce paper use when printing double-sided documents. The built-in scanner offers high-resolution scans, and Epson’s software streamlines file management.
Energy-efficient and practical, the ET-4800 suits users who want a reliable, eco-friendly printer without complex upkeep. Its design balances functionality and convenience, making it a solid choice for daily home or small office use.
Best for: Users needing a cost-effective, eco-friendly all-in-one printer with versatile wireless connectivity for home or small office environments.
What We Like:
- Cartridge-free EcoTank system reduces waste and lowers ink costs.
- Supports printing, copying, scanning, faxing, and manual duplex printing.
- High print resolution with wireless and Ethernet connectivity.
- Compact and energy-efficient design fits small spaces.
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Epson |
| Dimensions (W×D×H) | Approx. 14.8 × 12.6 × 9.3 in (37.6 × 32 × 23.6 cm) |
| Weight | Approx. 8.8 lbs (4 kg) |
| Material | Plastic |
| Color Options | White with black accents |
Canon imageCLASS MF665Cdw Wireless All-in-One Printer
- Color, Wireless, Duplex 4-in-1: Print, scan, copy, fax.
- Fast Print Speeds: Print up to 26 ppm in both color and monochrome and spend less time waiting with a quick first...
- Easy Wireless Setup: Setup your wireless connection and get up and running in just a few steps.
- 5-inch Color Touchscreen: Get the job done quickly with Application Library - an intuitive and easy to use...
- Mobile Device Printing: Print from your compatible mobile devices using the free Canon PRINT app, Apple AirPrint...
Experience efficient color printing that keeps your office moving smoothly with the Canon imageCLASS MF665Cdw. Designed to handle multiple tasks, this all-in-one laser printer integrates printing, scanning, copying, and faxing into one compact device. Its reliable performance helps reduce downtime and keeps your workflow uninterrupted.
The printer’s fast output speed of up to 26 pages per minute means less waiting and more productivity, whether printing in color or monochrome. The 50-sheet automatic document feeder with duplex scanning streamlines handling multi-page documents, saving you time on manual interventions. Wireless connectivity and a 5-inch touchscreen simplify setup and operation, allowing quick access to key functions.
Maintenance is straightforward with high-capacity Canon toner cartridges that deliver sharp, consistent prints. While the multipurpose tray holds only a single sheet, it supports varied media types, making it adaptable for different tasks. Keep in mind that toner replacement costs can add up if printing volumes are high, and fax features may be less essential for digital-first offices.
With a 250-sheet paper capacity, this model supports busy environments without frequent refills. Its design balances versatility and ease of use, making it a practical choice for professionals needing dependable color printing alongside scanning and faxing functionality.
Best for: Busy offices and professionals requiring fast, dependable color printing with versatile multifunction capabilities.
What We Like:
- Up to 26 ppm print speed in color and black & white
- 50-sheet automatic document feeder with duplex scanning
- Simple wireless setup and intuitive 5-inch touchscreen
- Supports mobile device printing for added convenience
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Canon |
| Dimensions (W x D x H) | Approx. 16.5 x 18.5 x 15.7 in (41.9 x 47 x 39.9 cm) |
| Weight | Approx. 39.7 lb (18 kg) |
| Material | Durable plastic and metal |
| Color Options | White with black accents |
Epson Workforce Pro WF-7820 Wireless Wide-Format Printer
- PLEASE NOTE — Epson printing system is designed to be used exclusively with Epson Genuine Cartridges; Use of...
- HIGH-SPEED WIDE-FORMAT PRINTING — Print up to 13 x 19in; PrecisionCore Heat-Free Technology in this wireless...
- HIGH-PRECISION PRINTING — This wide-format, color printer features accurate dot placement and DURABrite Ultra...
- HIGH-VOLUME RELIABILITY — Useful for heavy workloads, the innovative heat-free technology in this all-in-one...
- COMPLETE DUPLEX SOLUTION — This duplex printer allows you to auto 2-sided print, copy, scan and fax; Plus...
The Epson Workforce Pro WF-7820 is designed to meet the demands of busy offices needing dependable wide-format printing. It handles large documents up to 13 x 19 inches with ease, delivering sharp, professional-quality results. This printer’s PrecisionCore Heat-Free Technology and DURABrite Ultra inks ensure fast output—up to 25 black and 12 color ISO pages per minute—helping to keep your projects on schedule.
Beyond printing, this all-in-one device simplifies office workflows by combining copying, scanning, and faxing capabilities. The 50-sheet automatic document feeder (ADF) supports duplex scanning and copying, reducing manual handling. With a 250-sheet input capacity, it minimizes paper refills, allowing you to focus on your work without interruption.
Maintenance is straightforward with Epson’s reliable consumables, though using genuine cartridges is recommended to maintain print quality, which may impact ongoing costs. The 4.3-inch touchscreen offers intuitive controls, and wireless connectivity options—including Bluetooth, Wi-Fi, and Ethernet—make setup and network integration seamless.
Security features protect sensitive information, supporting a safe printing environment. While its footprint requires adequate workspace and some users may need time to familiarize themselves with its advanced functions, the WF-7820 offers a balanced combination of speed, versatility, and quality for professional settings.
Best for: busy offices and professionals who need fast, reliable wide-format printing with versatile all-in-one functionality and advanced connectivity.
What We Like:
- Fast, high-quality wide-format printing using PrecisionCore Heat-Free Technology
- Multifunction design including duplex scanning, copying, and faxing with 50-sheet ADF
- Large 250-sheet paper capacity reduces interruptions
- User-friendly 4.3-inch touchscreen and multiple wireless connectivity options
- Robust security features protect sensitive data
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Epson |
| Dimensions (W×D×H) | Approx. 24.4 x 18.2 x 12.9 in |
| Weight | Approx. 32.6 lb (14.8 kg) |
| Max Print Size | 13 x 19 inches |
| Connectivity | Bluetooth, Wi-Fi, Ethernet |
| Touchscreen Display | 4.3 inches |
| Paper Capacity | 250 sheets |
| Automatic Document Feeder | 50 sheets, duplex support |
Epson Workforce Pro WF-7840 Wide-Format Printer
- Print, copy, scan and fax all from 1 machine with this Epson WorkForce Pro WF-7840 Wireless All-in-One Color...
- Built-in wireless (802.11a/b/g/n/ac) connection offers cable-free convenience.
- Use Epson Connect Solutions to stay productive while on the go. Functions include Epson Email Print, Epson Remote...
- Print from almost anywhere using Apple AirPrint, Android printing and Mopria Print Service.
- Produces wide-format prints up to 13" x 19".
The Epson Workforce Pro WF-7840 is designed to streamline wide-format printing tasks in busy office settings. It handles documents up to 13 x 19 inches, making it ideal for producing detailed reports, graphics, and large-format materials without hassle. This all-in-one device combines printing, copying, scanning, and faxing to reduce the need for multiple machines, saving space and simplifying workflows.
Maintenance is straightforward thanks to its reliable DURABrite Ultra inks and PrecisionCore Heat-Free technology, which produce sharp, smudge-free prints while minimizing energy use. The 500-sheet paper capacity and 50-page automatic document feeder help manage large jobs efficiently, reducing the interruptions often caused by frequent reloading.
The user-friendly 4.3-inch color touchscreen enhances navigation, while strong wireless connectivity supports mobile printing through Apple AirPrint and Epson apps. This flexibility allows users to print directly from smartphones and tablets, improving convenience and productivity for teams on the go.
While the printer supports high-resolution output at fast speeds, print times can vary depending on document complexity. Its larger size requires adequate office space, and those with heavy printing demands should consider maintenance needs over time.
Best for: businesses and professionals needing a reliable, high-volume all-in-one wide-format printer with advanced wireless and mobile printing capabilities.
What We Like:
- Wide-format printing up to 13 x 19 inches with clear, fast output
- Multifunction design combining printing, copying, scanning, and faxing
- Large paper capacity with 500 sheets and 50-page automatic document feeder
- Intuitive 4.3-inch color touchscreen for easy operation
- Wireless connectivity supporting Apple AirPrint and Epson mobile apps
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Epson |
| Dimensions (W x D x H) | 23.4 x 21.7 x 13.7 inches |
| Weight | 30.4 lbs (13.8 kg) |
| Color Options | Black |
| Max Print Size | 13 x 19 inches |
Epson EcoTank Pro ET-5150 Wireless All-in-One Printer
- INNOVATIVE CARTRIDGE-FREE PRINTING - Save with low-cost replacement ink bottles vs. standard-capacity color laser...
- BUILT FOR SPEED — This fast business printer prints up to 17 black/9.5 color ISO ppm print speed; No warmup time...
- VIVID COLOR PRINTS — Office printer utilizes Epson DURABrite ET pigment inks for crisp, vibrant prints in...
- ENGINEERED FOR HIGH-VOLUME BUSINESS ENVIRONMENTS — PrecisionCore permanent printhead designed to last the life of...
- ZERO CARTRIDGE WASTE — By using an Epson EcoTank Pro printer you can help reduce the amount of cartridge waste...
The Epson EcoTank Pro ET-5150 is designed to meet the demands of businesses that require efficient, high-volume printing without frequent interruptions. Its wireless all-in-one functionality combines printing, copying, and scanning into one compact device, helping to streamline office workflows. Fast printing speeds of up to 17 pages per minute in black and white and 9.5 in color deliver professional-quality results quickly.
This model uses a cartridge-free EcoTank system with refillable ink bottles, which significantly reduces maintenance costs and minimizes waste. The system allows you to print large volumes at an estimated cost of about 2 cents per color page, making it an economical choice for busy offices. The compact design also means it fits well in workplaces where space is at a premium.
With duplex printing and a 250-sheet automatic document feeder, the ET-5150 supports multitasking and efficient handling of multi-page documents. It accommodates various media sizes up to 13 x 19 inches, giving you versatility for different print jobs. The scanner offers reliable performance, though its 400 dpi resolution may not suit highly detailed scanning needs.
While the single paper tray limits using multiple media types simultaneously, its overall build supports dependable daily operation. The slightly larger footprint should be considered when planning office space. The Epson EcoTank Pro ET-5150 balances functionality and cost-efficiency for professional environments.
Best for: Businesses and offices needing reliable, cost-effective wireless printing with multifunction capabilities for high-volume demands.
What We Like:
- Cartridge-free EcoTank system lowers ink costs and waste
- Fast print speeds with professional-quality output
- Duplex printing and large 250-sheet document feeder improve productivity
- Supports diverse media sizes up to 13 x 19 inches
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Epson |
| Dimensions (W x D x H) | 16.5 x 13.7 x 11.7 inches |
| Weight | 21.6 lb (9.8 kg) |
| Printing Technology | Inkjet |
| Print Speed | Up to 17 ppm (B&W), 9.5 ppm (Color) |
| Scanner Resolution | 400 dpi |
| Paper Capacity | 250-sheet auto document feeder |
| Media Size Support | Up to 13 x 19 inches |
| Connectivity | Wireless |
Epson Workforce WF-3620 WiFi Color Inkjet Printer
- Epson strongly recommends the use of Genuine Epson inks for a quality printing experience. Non Epson inks and inks...
- Get Performance Beyond Laser with the WorkForce WF-3620, powered by Precision Core
- Save time - Professional-quality prints with speeds of 19 ISO ppm (black) and 10 ISO ppm (color)
- Save up to 40 percent lower printing cost vs. color laser
- Print anywhere, anytime - from iPad, iPhone, tablets and smartphones; includes wireless and Wi-Fi Direct
The Epson Workforce WF-3620 is designed to streamline your office tasks with versatile all-in-one functionality. It tackles printing, copying, scanning, and faxing, making it an efficient solution for busy workspaces. The built-in 35-page auto document feeder speeds up multi-page jobs, reducing time spent on manual handling.
With fast print speeds of 19 ppm for black and 10 ppm for color, this WiFi inkjet printer delivers sharp, professional documents. Its high resolution of up to 4800 x 2400 dpi ensures detailed color output that meets diverse business needs. Multiple connectivity options, including Ethernet, USB, Wi-Fi, and Alexa voice control, provide flexible integration into your existing setup.
Maintenance is straightforward thanks to DURABrite Ultra pigment inks, which offer durable results at a lower cost—up to 40% less than typical laser printers. The two paper trays hold up to 250 sheets, balancing capacity and footprint, though it may require frequent refills in very high-volume settings.
While its manual duplex printing slows double-sided jobs, the overall design supports efficient document handling. The printer’s size and weight may be a consideration for smaller offices but reflect its robust feature set.
Best for: small to medium-sized offices and individuals needing a cost-effective all-in-one printer with flexible connectivity and quality color output.
What We Like:
- All-in-one printing, scanning, copying, and faxing with an auto document feeder
- Fast print speeds combined with high-resolution color output
- Multiple connectivity options including Wi-Fi and Alexa voice commands
- Cost-effective pigment inks reduce operating expenses
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Epson |
| Dimensions | 19.2 x 21.1 x 12.9 inches |
| Weight | 24.7 pounds |
| Printing Technology | Color Inkjet |
| Max Print Resolution | 4800 x 2400 dpi |
| Paper Capacity | Up to 250 sheets (2 trays) |
| Connectivity | Ethernet, USB, Wi-Fi, Alexa |
Factors to Consider When Choosing a Business Printer Copier Scanner
When choosing a business printer copier scanner, you’ll want to take into account print speed to keep up with your workload and the variety of connectivity options for smooth integration. Look for multi-function capabilities that match your office needs and factor in consumables and costs to manage your budget effectively.
Don’t forget eco-friendly features that can reduce your environmental impact while saving money.
Print Speed Importance
Three key reasons make print speed a crucial factor when choosing a business printer copier scanner: it boosts workflow efficiency, handles high-volume jobs without delays, and meets urgent printing demands. When you pick a device with faster print speeds, you cut down waiting time, keeping your team productive.
In busy offices, a higher pages-per-minute (ppm) rate ensures large print jobs don’t cause bottlenecks or disrupt schedules. Plus, when deadlines loom, quick printing helps you deliver reports or presentations on time.
However, you should balance speed with print quality and overall performance. Match the printer’s ppm to your average daily volume to avoid slowdowns and maintain smooth operations. Prioritizing print speed tailored to your needs keeps your business running efficiently.
Connectivity Options Variety
Although print speed is essential, connectivity options play an equally important role in choosing the right business printer copier scanner. You’ll want a device that supports a variety of connections—Wi-Fi, Ethernet, USB, and wireless direct—to easily integrate with your existing network and multiple devices.
Dual-band Wi-Fi (2.4GHz and 5GHz) enhances wireless stability and cuts down on interference, which is vital in busy offices. Ethernet is a must if you need a reliable, consistent network connection for high-volume printing. Don’t overlook compatibility with mobile printing technologies like Apple AirPrint, Mopria, and HP Smart app, which let you print directly from smartphones or tablets.
Plus, built-in USB ports offer a secure, wired option for devices without network access or when you need local printing.
Multi-Function Capabilities
Choosing a business printer copier scanner means looking beyond just print speed—you’ll want a multi-function device that handles printing, scanning, copying, and sometimes faxing all in one. This saves space and cuts equipment costs.
Look for models with an auto document feeder (ADF) to breeze through multi-page scanning and copying tasks, boosting your productivity. High-resolution scanning and copying ensure your documents and images come out crisp and professional every time.
Also, check if the printer supports various media types and sizes, so you can handle everything from standard papers to photo prints with ease. Don’t overlook integrated security features, either—they safeguard sensitive data during all multi-function operations, keeping your business information safe and confidential.
Consumables And Costs
Many factors influence the ongoing costs of a business printer copier scanner, with consumables playing a major role. You should consider the cost and yield of toner or ink cartridges—high-yield options can print thousands of pages, cutting down on replacement frequency.
Subscription services for consumables, like toner delivery plans, can save you money and keep your device running smoothly. It’s important to factor in both the initial and ongoing costs to understand the total cost of ownership.
Check whether your printer uses proprietary or third-party consumables; while third-party options may be cheaper, they might affect warranty coverage or print quality. By carefully evaluating these elements, you can manage expenses effectively and guarantee your business printer copier scanner stays reliable without surprise costs.
Eco-Friendly Features
Several eco-friendly features can make a significant difference when you select a business printer copier scanner. Look for automatic duplex printing to cut paper waste by printing on both sides. ENERGY STAR® certification is a must, ensuring your device uses minimal power and lowers energy costs.
Refillable ink systems and toner save modes reduce cartridge waste, helping the environment and your budget. Also, consider models built with recycled materials and sustainable packaging, supporting eco-friendly manufacturing. Don’t overlook paper tray capacity and media handling, as these features help optimize paper use and reduce unnecessary resource consumption.
Choosing a printer with these green features not only minimizes your environmental footprint but also promotes efficiency and cost savings in your business operations.
Frequently Asked Questions
How Do I Recycle Used Printer Cartridges Responsibly?
You should return used cartridges to manufacturers or local recycling centers, avoid throwing them in the trash, and check for store take-back programs.
This way, you’ll help reduce waste and protect the environment responsibly.
What Security Features Protect Sensitive Business Documents?
You’ll find features like user authentication, encrypted printing, and secure erase options protecting your sensitive documents.
Many devices also offer access controls and audit trails, ensuring only authorized personnel can view or copy confidential business information.
Can These Printers Integrate With Cloud Storage Services?
Yes, these printers can easily integrate with cloud storage services like Google Drive, Dropbox, and OneDrive.
You’ll quickly scan, print, or share documents directly from the cloud, boosting your workflow’s efficiency and flexibility.
How Often Do These Printers Require Maintenance or Servicing?
Think of your printer as a car; it usually needs servicing every 6 to 12 months.
But if you use it heavily, you’ll want to check and maintain it more often to keep it running smoothly.
Are There Any Ergonomic Considerations for All-In-One Printer Placement?
Yes, you should place your all-in-one printer at a comfortable height to avoid strain, near your workspace for easy access, and guarantee enough clearance for opening trays and doors.
Keep cords organized to prevent tripping hazards.
Conclusion
Choosing the right business printer copier scanner is like picking the perfect compass for your journey. Each model points you toward different paths—speed, quality, or cost-efficiency. Just as a compass guides you through the wilderness, your printer should steer your work smoothly without hiccups.
Trust your needs to lead the way, and you’ll navigate your business tasks with ease and confidence, no matter where your day takes you. When selecting the best business printer copier scanner, consider what features align with your workflow. This approach ensures you invest in a device that enhances productivity and fits your budget perfectly.
