4 Best Business Printers and Scanners for 2026
If you need reliable, fast, and eco-friendly business printers and scanners for 2026, consider these top options. The Brother DCP-L2640DW offers speedy monochrome prints, perfect for high-volume black-and-white tasks.
For vibrant color output, the HP Color LaserJet Pro MFP 3301sdw delivers excellent results. The Canon imageCLASS MF665Cdw stands out with versatile all-in-one functionality, combining printing, scanning, and copying.
If smooth wireless operations are a priority, the HP OfficeJet Pro 8125 is a great choice. These models provide strong security features, high capacity, and sustainable designs to boost your office efficiency.
Keep exploring to discover which best fits your workspace needs.
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Brother DCP-L2640DW Wireless Monochrome Laser Printer
- BEST FOR SMALL BUSINESSES – Engineered for extraordinary productivity, the Brother DCP-L2640DW Monochrome (Black...
- FAST PRINTER WITH EFFICIENT SCANNING – Produces documents quickly with print speeds up to 36 ppm(2) and scan...
- FLEXIBLE CONNECTION OPTIONS – Easily navigate the changing demands of your business with secure multi-device...
- BROTHER MOBILE CONNECT APP – Print, scan, and manage your wireless printer anytime, from almost anywhere from...
- CHOOSE BROTHER GENUINE TONER – When it’s time to replace your toner, be sure to choose Brother Genuine TN830 or...
The Brother DCP-L2640DW is designed to meet the demands of small offices and home workspaces that require efficient printing, scanning, and copying. Its fast print speed of up to 36 pages per minute helps you complete tasks quickly, reducing wait times. This printer also features a 50-page automatic document feeder, which simplifies handling multi-page documents and boosts productivity.
Space-saving and practical, this monochrome laser printer includes a 250-sheet paper tray and supports automatic duplex printing to cut down on paper use and refill frequency. Its compact design fits easily on a desk or shelf without crowding your workspace. The device’s maintenance is straightforward, with toner cartridges designed for easy replacement, though the starter toner yields around 700 pages, so heavy users should plan accordingly.
Connectivity options are flexible, offering dual-band wireless, Ethernet, and USB connections. This allows printing and scanning from various devices, including mobile phones and tablets through dedicated apps. The printer’s ENERGY STAR® certification ensures it operates efficiently with lower energy consumption, making it a responsible choice for environmentally conscious users.
While it only supports monochrome printing and has a basic LCD control panel instead of a touchscreen, the DCP-L2640DW delivers reliable multifunction performance tailored for everyday office needs. Its balance of speed, ease of use, and eco-friendly features helps maintain smooth workflow without unnecessary complexity.
Best for: Small businesses and home offices needing a fast, reliable monochrome multifunction printer with versatile connectivity and space-saving design.
What We Like:
- Fast printing at up to 36 ppm with automatic duplexing
- Multiple connectivity options including dual-band wireless and Ethernet
- Compact footprint with a 250-sheet paper capacity
- ENERGY STAR® certified for energy efficiency
- Easy maintenance with straightforward toner replacement
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Brother |
| Dimensions | Approx. 16.1 x 15.7 x 12.5 in |
| Weight | Around 16.5 lbs (7.5 kg) |
| Printing Type | Wireless Monochrome Laser |
| Paper Tray Capacity | 250 sheets |
| Connectivity | Dual-band Wi-Fi, Ethernet, USB |
| Automatic Duplex | Yes |
HP Color LaserJet Pro MFP 3301sdw Printer
- FROM AMERICA'S MOST TRUSTED PRINTER BRAND – Perfect for small teams printing, scanning and copying...
- PROFESSIONAL PRODUCTIVITY – Proficiency with every print—next-generation TerraJet toner brings your business to...
- ORIGINAL HP TONER CARTRIDGES – This HP printer uses Original HP 218A standard and 218X high yield LaserJet toner...
- UPGRADED FEATURES – Fast color printing, scan, copy, auto 2-sided printing, auto document feeder, and a 250-sheet...
- AWARD-WINNING RELIABILITY – Performance you can count on page after page, and always ready for the high demands...
Experience efficient, high-quality color printing designed to meet the demands of busy small teams. The HP Color LaserJet Pro MFP 3301sdw offers fast, reliable color printing that keeps your office workflow smooth and productive. Its wireless all-in-one functionality lets you print, scan, copy, and auto-duplex with ease, reducing manual tasks and saving time.
This printer handles large volumes effortlessly with a 250-sheet input tray and delivers sharp, vibrant documents thanks to its 1200 x 1200 dpi print resolution. It supports a variety of media sizes up to 8.5 x 14 inches, making it versatile for different office needs. The compact yet sturdy design fits well in busy office environments without sacrificing performance.
Maintenance is straightforward with the use of HP 218A and 218X toner cartridges, which provide consistent output quality. The printer’s secure Wi-Fi and Ethernet connectivity options allow seamless integration into your network, ensuring convenient remote operation through the HP app. This helps your team stay connected and productive from anywhere in the office.
While efficient and feature-rich, the printer requires dedicated space due to its size and weight. Additionally, it supports only specific toner cartridges, which may limit flexibility in cartridge choices for some users. These factors should be considered when planning your office setup.
Best for: small teams and busy office environments needing a fast, reliable all-in-one color laser printer with wireless connectivity and high-quality output.
What We Like:
- Speedy print output up to 26 ppm in both black and color
- Auto-duplex printing for efficient double-sided documents
- Large 250-sheet tray supports high-volume printing
- Secure wireless and Ethernet connectivity with remote HP app access
Specification:
| Feature | Details |
|---|---|
| Manufacturer | HP |
| Model | Color LaserJet Pro MFP 3301sdw |
| Print Speed | Up to 26 pages per minute |
| Print Resolution | 1200 x 1200 dpi |
| Input Tray Capacity | 250 sheets |
| Media Size Support | Up to 8.5 x 14 inches |
| Connectivity | Wi-Fi, Ethernet |
| Toner Cartridge | HP 218A / 218X |
| Dimensions (W x D x H) | Approx. 16.5 x 16.5 x 12 in (42 x 42 x 30 cm) |
| Weight | Approx. 30.4 lb (13.8 kg) |
Canon imageCLASS MF665Cdw Wireless Duplex Laser Printer
- Color, Wireless, Duplex 4-in-1: Print, scan, copy, fax.
- Fast Print Speeds: Print up to 26 ppm in both color and monochrome and spend less time waiting with a quick first...
- Easy Wireless Setup: Setup your wireless connection and get up and running in just a few steps.
- 5-inch Color Touchscreen: Get the job done quickly with Application Library - an intuitive and easy to use...
- Mobile Device Printing: Print from your compatible mobile devices using the free Canon PRINT app, Apple AirPrint...
The Canon imageCLASS MF665Cdw offers a smart solution for businesses that demand fast and flexible printing without the hassle of cables. This versatile all-in-one laser printer combines printing, scanning, copying, and faxing into one device, streamlining your workspace and saving valuable time. Its 50-sheet duplex automatic document feeder simplifies two-sided scanning, reducing manual effort and speeding up workflows.
Designed with usability in mind, this model delivers sharp prints at a steady 26 pages per minute, helping busy offices stay productive. The 5-inch touchscreen makes navigation intuitive, while wireless setup is straightforward, allowing quick connection to networks and mobile devices. With support for Canon PRINT, Apple AirPrint, and Mopria, printing on the go is seamless and convenient.
Maintenance is hassle-free thanks to a 250-sheet paper cassette paired with a multipurpose tray, which handles different paper types and sizes efficiently. The device’s compact design fits comfortably in small to medium offices without taking up excessive space. While it offers a rich feature set, it may be more than necessary for very small offices or home users.
Energy efficiency is a priority with this model, which is ENERGY STAR certified to minimize environmental impact. Its robust build supports consistent use, making it a reliable choice for professional environments that require multifunctional printing with wireless convenience.
Best for: Small to medium-sized businesses needing a reliable, multifunctional laser printer with efficient duplex scanning and wireless capabilities.
What We Like:
- Consistent print speed of up to 26 ppm with fast first-page output
- Efficient 50-sheet duplex automatic document feeder for two-sided scanning
- User-friendly 5-inch touchscreen with easy wireless setup
- Supports multiple mobile printing platforms for added convenience
- ENERGY STAR certified for energy efficiency
Specification:
| Feature | Specification |
|---|---|
| Manufacturer | Canon |
| Dimensions (W x D x H) | 16.5 x 18.5 x 16.6 inches |
| Weight | 42.6 lbs |
| Material | Plastic and metal |
| Color Options | White and black |
HP OfficeJet Pro 8125 Wireless All-in-One Printer
- FROM AMERICA'S MOST TRUSTED PRINTER BRAND – The OfficeJet Pro 8125 is perfect for home offices printing...
- 3 MONTH TRIAL OF INSTANT INK INCLUDED – Subscribe to the Instant Ink delivery service to get ink delivered...
- KEY FEATURES – Fast color printing, scan, copy, auto 2-sided printing, auto document feeder, and a 225-sheet...
- 2.7-INCH TOUCHSCREEN – Quickly navigate your printer with a large color touchscreen and a phone-like user...
- WIRELESS PRINTING – Stay connected with our most reliable dual-band Wi-Fi, which automatically detects and...
The HP OfficeJet Pro 8125 is designed to bring professional-quality printing to your home office with ease. It tackles common workflow challenges by delivering fast print speeds—up to 20 ppm for black-and-white and 10 ppm for color—helping you stay productive without long waits. Its automatic duplex printing feature reduces paper use and saves time on double-sided documents.
This all-in-one printer offers a 2.7-inch touchscreen that makes navigation straightforward and simple. With dual-band Wi-Fi and the HP app, you can quickly print or scan from your smartphone or tablet, adding convenience to your daily tasks. The device supports various media sizes, though it is best suited for standard letter-sized documents.
Maintenance is streamlined with original HP 923 series cartridges, which ensure consistent print quality. However, these cartridges include chips that require genuine replacements, which can increase running costs. The printer’s paper tray holds 225 sheets, minimizing frequent refills during busy periods.
Built with over 45% recycled plastic, this model also supports sustainability goals while protecting your data through HP Wolf Essential Security. Its compact size and eco-friendly design make it an efficient, secure choice for small offices or remote work environments.
Best for: small home offices and remote workers needing a reliable, secure all-in-one printer that balances fast printing with environmental responsibility.
What We Like:
- Fast printing speeds with automatic two-sided printing
- Easy wireless connectivity and remote operation via HP app
- Eco-friendly design using recycled materials
- Strong security features to protect sensitive data
Specification:
| Feature | Details |
|---|---|
| Manufacturer | HP |
| Dimensions | Not specified |
| Weight | Not specified |
| Material | Over 45% recycled plastic |
| Color Options | Not specified |
Factors to Consider When Choosing a Business Printer and Scanner
When choosing a business printer and scanner, you’ll want to focus on print speed and volume to keep up with your workload. Check the connectivity options and multifunction features to make certain seamless integration with your setup.
Don’t forget to take into account print quality, resolution, and paper handling capacity for smooth, professional results.
Print Speed And Volume
Choosing a printer with a high print speed, measured in pages per minute (PPM), can markedly boost your office’s efficiency, especially during heavy workloads. You’ll want a model that supports a high monthly duty cycle to handle your volume without frequent maintenance or failure. For busy environments, a large input paper capacity minimizes downtime by reducing refills.
Look for automatic document feeders (ADF) that let you scan or copy multi-page documents quickly and effortlessly. Duplex printing is another key feature—it saves paper while doubling your output speed by automatically printing on both sides. Prioritizing these factors guarantees your printer keeps up with your business demands, helping you maintain productivity without unnecessary interruptions or delays.
Connectivity Options Available
Beyond print speed and volume, how your printer and scanner connect to your devices can considerably impact your workflow. You’ll want to consider options like USB, Ethernet, Wi-Fi, and Bluetooth based on your office setup and device compatibility.
Wireless connections offer flexibility, letting you print and scan from multiple devices without cables. Dual-band Wi-Fi (2.4GHz and 5GHz) boosts stability and speed, which is vital in busy wireless environments.
If you prefer a steady, secure connection, Ethernet is a reliable choice for office networks. Don’t forget mobile compatibility—using apps and cloud services lets you print and scan directly from smartphones and tablets, making tasks quicker and more convenient.
Choosing the right connectivity ensures your devices work seamlessly with your business needs.
Print Quality And Resolution
Print quality and resolution play an essential role in how professional your documents and images look. You want a printer with a resolution of at least 1200 x 1200 dpi for sharp, detailed text and images, especially if you handle color documents. Higher resolution color printers ensure vibrant, accurate photos that impress clients.
When it comes to scanning, resolution measured in dpi affects how much detail your digital copies retain. For most business needs, 600 dpi is a solid benchmark, balancing clarity and file size. Choosing a device that meets these resolution standards guarantees your printed materials and scans maintain high quality, helping you present your work professionally without compromising on detail or color accuracy.
Multifunction Capabilities Included
While having separate devices for printing and scanning might work for some, multifunction printers combine these tasks to streamline your workflow and save valuable office space. These all-in-one devices handle printing, scanning, copying, and sometimes faxing, so you won’t need multiple machines cluttering your desk.
Look for models with automatic document feeders (ADF) to breeze through multi-page scanning and copying jobs efficiently. Duplex printing and scanning capabilities help you cut paper use and lower costs. High-resolution scanning, like 600 dpi, ensures your digital copies maintain professional clarity.
Plus, many multifunction printers now support mobile apps, letting you operate all features remotely from your smartphone or tablet—perfect for busy workdays when you’re on the move.
Paper Handling Capacity
Multifunction printers with features like automatic document feeders make handling multi-page jobs easier, but you’ll also want to take into account a printer’s paper handling capacity to keep your workflow smooth. Look for printers with large input and output trays—ideally holding 250 sheets or more—to reduce how often you need to refill paper during busy periods.
If your work involves various paper types or sizes, consider a model with multiple trays to increase versatility and efficiency. An automatic document feeder with a high sheet capacity speeds up processing by minimizing manual intervention.
Ultimately, choose a printer with a higher maximum media capacity to handle large print jobs effortlessly, ensuring it meets the demands of your busy office environment without unnecessary interruptions.
Consumables And Cost Efficiency
Many businesses overlook how consumables impact the total cost of owning a printer or scanner. You need to take into account cartridge yield and capacity—high-yield options can print thousands of pages, saving you money in the long run. Check the availability and cost of replacement cartridges and maintenance supplies to avoid surprises.
Look for models offering subscription services or automatic ordering to keep your supplies stocked without hassle. Make sure consumables are compatible with your device to prevent damage or frequent replacements. Also, prioritize printers with eco-friendly features like toner save mode or duplex printing; these reduce consumable usage and lower operating costs.
Focusing on these factors helps you manage expenses and maintain efficiency in your business printing and scanning needs.
Security Features Offered
How can you guarantee your business printer and scanner keep your sensitive data safe? Start by choosing devices with built-in security features like secure boot, data encryption, and user authentication. These protect your information from unauthorized access.
Make sure the printer supports secure printing options such as PIN or ID-based release, so only authorized users can retrieve documents. It’s also essential to opt for models that allow regular firmware updates to fix security vulnerabilities.
Don’t overlook network security protocols like WPA3, which safeguard your wireless communications. Additionally, consider scanners offering secure scanning and automatic deletion of scanned data to prevent leaks.
Prioritizing these security features helps you maintain a strong defense against data breaches in your business environment.
Environmental And Energy Ratings
Choosing a business printer and scanner with strong environmental and energy ratings can considerably reduce your company’s ecological footprint and operating costs. Look for ENERGY STAR® certification and EPEAT® registration to ensure the device meets energy efficiency and eco-friendly design standards. Prioritize features like toner save modes and automatic duplex printing to cut down on paper and toner use.
Devices supporting high-yield toner cartridges and refillable ink systems can help reduce waste and promote long-term sustainability. Check energy ratings for low power consumption not only during operation but also in standby mode to minimize energy use. Lastly, consider printers made with recycled plastics or sustainable materials to further diminish your environmental impact while maintaining efficiency.
Frequently Asked Questions
How Do Printer Warranties Differ Between Brands?
You’ll find printer warranties differ mainly in length, coverage, and service quality. Some brands offer extended warranties, onsite support, or free replacements, while others limit coverage to parts and labor.
Can These Printers Integrate With Cloud Storage Services?
Think of these printers as digital bridges—they seamlessly integrate with cloud storage services like Google Drive or Dropbox. You’ll easily print, scan, and share documents without hassle, keeping your workflow smooth and connected wherever you are.
What Are the Environmental Impacts of Laser vs. Inkjet Printers?
You’ll find laser printers use more energy and produce more waste toner, while inkjets use less power but generate more plastic cartridge waste.
Choosing eco-friendly models and recycling helps reduce both printers’ environmental impacts effectively.
How Easy Is It to Replace Toner or Ink Cartridges?
Imagine you’re rushing to print a report, and your printer runs out of ink. You’ll find replacing cartridges pretty easy—most models have clear instructions, and snapping in a new toner or ink cartridge usually takes just a minute or two.
Are There Subscription Services for Printer Supplies?
Yes, many printer brands offer subscription services for supplies, so you don’t have to worry about running out. They automatically send ink or toner when you’re low, saving you time and ensuring smooth printing.
Conclusion
So, you want the perfect business printer and scanner, right? Just pick one from the list, and voilà—your office chaos magically disappears. If only it were that simple!
While these models cover all the essentials, remember that no printer will ever love your deadlines as much as you do. But hey, at least with these choices, you’ll spend less time wrestling with tech and more time pretending you’re actually organized.
In conclusion, choosing the best business printer and scanner for your needs can streamline your workflow and boost productivity. With the right business printer and scanner, you’ll handle documents efficiently, helping your office run smoother than ever.
