6 Best Business Multifunction Printers for 2026
If you’re on the hunt for the best multifunction printers in 2026, you’re in the right place!
Consider the Brother DCP-L2640DW for speedy monochrome printing.
If vibrant color is what you need, check out the HP Color LaserJet Pro 3301sdw and Canon imageCLASS MF753Cdw II.
For a more eco-friendly choice, the HP OfficeJet Pro 8125 offers great inkjet options.
Meanwhile, the HP LaserJet Pro 3101sdw and Brother INKvestment 6560 stand out as reliable all-in-one solutions.
Each of these models strikes an impressive balance between speed, connectivity, and efficiency tailored to meet your business needs.
Keep exploring to find the perfect fit for your workflow!
| Image | Name | Editor's Rating | Price |
|---|---|---|---|
|
|
||
|
|
||
|
|
||
|
|
||
|
|
Brother DCP-L2640DW Wireless Monochrome Laser Printer
- BEST FOR SMALL BUSINESSES – Engineered for extraordinary productivity, the Brother DCP-L2640DW Monochrome (Black...
- FAST PRINTER WITH EFFICIENT SCANNING – Produces documents quickly with print speeds up to 36 ppm(2) and scan...
- FLEXIBLE CONNECTION OPTIONS – Easily navigate the changing demands of your business with secure multi-device...
- BROTHER MOBILE CONNECT APP – Print, scan, and manage your wireless printer anytime, from almost anywhere from...
- CHOOSE BROTHER GENUINE TONER – When it’s time to replace your toner, be sure to choose Brother Genuine TN830 or...
The Brother DCP-L2640DW is designed to meet the demands of small businesses needing reliable, high-volume black-and-white printing. With its compact design, this multifunction printer seamlessly integrates into any workspace, optimizing productivity with its efficient printing, scanning, and copying capabilities.
This printer tackles large print jobs with ease, delivering speeds of up to 36 pages per minute. The 250-sheet tray and 50-page automatic document feeder ensure you can handle multiple documents without constant refilling. Automatic duplex printing saves time and paper, making it an eco-friendly choice.
Connectivity is hassle-free, featuring dual-band wireless, Ethernet, and USB support. You can manage print tasks remotely through the Brother Mobile Connect app, ensuring you stay productive no matter where you are. Maintenance is straightforward, especially with the Refresh EZ Print Subscription service for toner replacement.
However, it’s important to note that this printer is limited to monochrome printing, which may not meet all color document needs. Additionally, the starter toner has a capacity of about 700 pages, which could require more frequent replacement in high-volume settings.
Best for: Small businesses seeking a reliable, high-volume monochrome printer with multifunction capabilities and flexible connectivity options.
What We Like:
- Fast print speeds up to 36 ppm for efficient workflow.
- Versatile connectivity options for various device setups.
- Easy remote management with the Brother Mobile Connect app.
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Brother |
| Dimensions | 14.2 x 14.6 x 18.1 inches |
| Weight | 26.1 lb |
| Material | Plastic |
| Color Options | Black |
HP Color LaserJet Pro MFP 3301sdw Printer
- FROM AMERICA'S MOST TRUSTED PRINTER BRAND – Perfect for small teams printing, scanning and copying...
- PROFESSIONAL PRODUCTIVITY – Proficiency with every print—next-generation TerraJet toner brings your business to...
- ORIGINAL HP TONER CARTRIDGES – This HP printer uses Original HP 218A standard and 218X high yield LaserJet toner...
- UPGRADED FEATURES – Fast color printing, scan, copy, auto 2-sided printing, auto document feeder, and a 250-sheet...
- AWARD-WINNING RELIABILITY – Performance you can count on page after page, and always ready for the high demands...
The HP Color LaserJet Pro MFP 3301sdw is designed for small office teams that demand efficiency and quality. With vibrant color printing that reaches speeds of up to 30 pages per minute, this printer meets the fast-paced needs of any workplace. Its sharp 1200 x 1200 dpi resolution ensures that every document looks professional and polished.
Functionality is key, and this all-in-one device excels in printing, scanning, copying, and duplexing. The auto document feeder and dual trays, each holding 250 sheets, streamline your workflow. Enjoy seamless connectivity through Wi-Fi, Ethernet, or USB, and manage printing tasks remotely with the HP app for added convenience.
Maintaining the printer is straightforward, especially when using original HP 218A or 218X toner cartridges, which provide reliable output and security. Its compact design makes it an ideal fit for busy office environments, ensuring it won’t take up unnecessary space.
Best for: Small office teams seeking a fast, reliable, and wireless all-in-one color laser printer for professional-quality printing, scanning, copying, and duplexing.
What We Like:
- High-quality color and black-and-white prints at up to 30 ppm with 1200 x 1200 dpi resolution.
- Versatile connectivity options including Wi-Fi, Ethernet, and USB with remote management via the HP app.
- Convenient features like dual 250-sheet trays, auto document feeder, and automatic duplex printing for efficient workflow.
Specification:
| Specification | Details |
|---|---|
| Manufacturer | HP |
| Dimensions | 17.2 x 21.4 x 16.5 inches |
| Weight | 49.5 lbs |
| Material | Plastic |
| Color Options | Multi-color |
HP LaserJet Pro MFP 3101sdw All-in-One Printer
- FROM AMERICA'S MOST TRUSTED PRINTER BRAND – Perfect for small teams printing professional-quality black-and-white...
- PROFESSIONAL PRODUCTIVITY – Proficiency with every print—bring your business to life with toner designed for...
- UPGRADED FEATURES – Fast printing, scanning and copying, auto 2-sided printing, a 250-sheet input tray and...
- AWARD-WINNING RELIABILITY – Performance you can count on page after page, and always ready for the high demands...
- WIRELESS PRINTING – Stay connected with our most dependable Wi-Fi, which looks for the best connection to stay...
Experience the efficiency of the HP LaserJet Pro MFP 3101sdw, designed to meet the demands of small teams needing fast, professional black-and-white printing. With a remarkable speed of up to 35 pages per minute and automatic 2-sided printing, it streamlines your workflow, allowing you to focus on what really matters.
This all-in-one printer excels in printing, scanning, and copying, making it a versatile companion for any office. Its 250-sheet tray and 50-sheet document feeder ensure that you can handle larger jobs with ease, keeping productivity high and interruptions low.
Maintaining your printer is simple, thanks to HP’s commitment to firmware updates that enhance security and functionality. However, it’s important to note that the HP LaserJet Pro only works with cartridges that have proprietary chips, which may limit your options.
While it specializes in black-and-white output only, its reliable Wi-Fi connectivity automatically selects the best connection, ensuring seamless operation. This printer is built for those who value speed and reliability in their everyday tasks.
Best for: Small teams needing fast, professional-quality black-and-white printing with reliable multi-function capabilities.
What We Like:
- High-speed printing up to 35 pages per minute with auto 2-sided printing.
- Versatile all-in-one functionality including printing, scanning, and copying.
- Reliable wireless connectivity with automatic best connection selection.
- Award-winning durability ensures long-term performance.
Specification:
| Feature | Details |
|---|---|
| Manufacturer | HP |
| Dimensions | 16.5 x 15.5 x 11.5 in |
| Weight | 30.9 lb |
| Material | Plastic |
| Color Options | Black |
HP OfficeJet Pro 8125 Wireless All-in-One Printer
- FROM AMERICA'S MOST TRUSTED PRINTER BRAND – The OfficeJet Pro 8125 is perfect for home offices printing...
- 3 MONTH TRIAL OF INSTANT INK INCLUDED – Subscribe to the Instant Ink delivery service to get ink delivered...
- KEY FEATURES – Fast color printing, scan, copy, auto 2-sided printing, auto document feeder, and a 225-sheet...
- 2.7-INCH TOUCHSCREEN – Quickly navigate your printer with a large color touchscreen and a phone-like user...
- WIRELESS PRINTING – Stay connected with our most reliable dual-band Wi-Fi, which automatically detects and...
The HP OfficeJet Pro 8125 is designed to meet the demands of home office professionals seeking high-quality color printing. With impressive speeds of up to 10 color pages per minute and 20 black-and-white pages, this printer ensures you can tackle reports and presentations efficiently.
Navigating its features is a breeze thanks to the 2.7-inch touchscreen and user-friendly interface. This intuitive design simplifies your printing experience, allowing you to focus on your work instead of struggling with technology.
Connectivity is seamless with dual-band Wi-Fi, enabling you to print or scan directly from your smartphone using the HP app. This functionality frees you from being tethered to your desk and enhances your productivity.
For those concerned about sustainability, the HP OfficeJet Pro 8125 is an eco-friendly choice, crafted from over 45% recycled plastic. Additionally, the included 3-month Instant Ink trial helps you save on ink costs, while HP Wolf Essential Security keeps your documents safe.
Best for: professionals and home office users who need a reliable and efficient color printing solution.
What We Like:
- Fast printing speeds to enhance productivity.
- Easy navigation with a responsive touchscreen.
- Mobile printing capabilities for ultimate convenience.
- Eco-friendly design with recycled materials.
- Cost-saving ink subscription options.
Specification:
| Specification | Details |
|---|---|
| Manufacturer | HP |
| Dimensions | 17.5 x 13.6 x 6.3 inches |
| Weight | 15.2 lbs |
| Material | Recycled plastic |
| Color Options | Black |
Canon imageCLASS MF753Cdw II Wireless Color Laser Printer
- Color, Wireless, Duplex 4-in-1: Print, scan, copy, fax.
- Fast Print Speeds: Print up to 35 ppm in both color and monochrome and spend less time waiting with a quick first...
- Easy Wireless Setup: Setup your wireless connection and get up and running in just a few steps.
- 5-inch Color Touchscreen: Get the job done quickly with Application Library - an intuitive and easy to use...
- Mobile Device Printing: Print from your compatible mobile devices using the free Canon PRINT app, Apple AirPrint...
Unlock the potential of your workspace with the Canon imageCLASS MF753Cdw II Wireless Color Laser Printer. This multifunctional printer is designed to meet the demands of small to medium-sized businesses and home offices. Say goodbye to delays and inefficiencies, thanks to its impressive print speed of 35 pages per minute and a swift 7-second first print time.
This 4-in-1 solution offers seamless functionalities: print, scan, copy, and fax all in one device. The 5-inch color touchscreen makes navigation intuitive, allowing you to manage tasks effortlessly. Its flexible wireless connectivity means you can print from virtually anywhere using Canon PRINT, AirPrint, or Mopria.
Maintenance is simple, with options for paper capacity expansion to fit your unique workflow. However, keep in mind that high-capacity toner cartridges may require a higher initial investment. Despite its size, this laser printer is a reliable powerhouse that enhances productivity without compromising on quality.
Best for: Small to medium-sized businesses and home offices needing efficient, high-quality color printing with versatile multifunction capabilities.
What We Like:
- Fast print speed of up to 35 ppm with a quick first print time.
- Multifunction 4-in-1 design for various office tasks.
- User-friendly color touchscreen for easy navigation.
- Flexible wireless connectivity options.
- Compact design that fits seamlessly into any workspace.
Specification:
| Feature | Specification |
|---|---|
| Manufacturer | Canon |
| Dimensions | 17.7 x 19.4 x 18.1 inches |
| Weight | 52.9 lbs |
| Material | Plastic |
| Color Options | White |
Brother INKvestment 6560 Wireless Color Inkjet Printer
- BEST FOR SMALL BUSINESS: This multifunction printer makes it easy to print, copy, scan, and fax, and includes one...
- PRODUCTIVITY-FOCUSED FEATURES: A 250-sheet paper tray(3), 50-page single-sided ADF(3), and automatic duplex...
- SPEED & QUALITY: Engineered with MAXIDRIVE Technology with print speeds of up to 31 pages per minute (ppm) in black...
- INNOVATIVE TECHNOLOGY: With Wi-Fi Direct, print wirelessly without an external network connection. Print from and...
- THE BROTHER MOBILE CONNECT APP: The power of printing at your fingertips. Go mobile with the simple-to-use Brother...
The Brother INKvestment 6560 Wireless Color Inkjet Printer is designed for small businesses seeking efficiency and versatility. With the ability to handle a wide range of media sizes up to 11”x17”, this all-in-one printer excels in printing, copying, scanning, and faxing. Say goodbye to interruptions with high-yield ink cartridges that extend your printing capacity and minimize downtime.
Automatic duplex printing is a game changer, allowing you to save on paper costs while enhancing productivity. Thanks to MAXIDRIVE Technology, you can achieve fast print speeds of up to 31 pages per minute, ensuring that your important documents are ready when you need them.
Connectivity is seamless with options like Wi-Fi Direct, Ethernet, or USB. Manage your tasks effortlessly from your mobile device using the Brother Mobile Connect app. This feature adds flexibility, making it easy to print from anywhere in your office.
While it has many strengths, the 50-page single-sided ADF may limit high-volume tasks. Additionally, color cartridges yield around 750 pages, which could require more frequent replacements for those who print in color often.
Best for: Small businesses needing versatile, wireless all-in-one printing with support for large media sizes up to 11”x17”.
What We Like:
- High-yield ink cartridges for extended printing without frequent changes.
- Fast print speeds of up to 31 ppm enhance workflow.
- Multiple connectivity options including mobile app management for convenience.
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Brother |
| Dimensions | 19.1 x 15.7 x 11.7 |
| Weight | 25.4 lb |
| Material | Plastic |
| Color Options | Black |
Factors to Consider When Choosing a Business Multifunction Printer
When choosing a business multifunction printer, you’ll want to focus on print speed and connectivity options to keep your workflow smooth.
Don’t overlook print quality and the device’s multifunction capabilities to guarantee it meets all your needs.
Also, consider media handling capacity to efficiently manage various paper types and volumes.
These factors can make a big difference in your daily operations!
Print Speed Importance
Choosing a multifunction printer that can handle at least 30 pages per minute will keep your office running smoothly.
It prevents bottlenecks during busy periods.
Faster print speeds boost productivity by cutting down the time needed for large jobs, which is vital in high-volume environments.
When multiple users rely on quick access to printed documents, a speedy printer improves workflow efficiency and minimizes wait times.
However, don’t sacrifice print quality for speed; you want clear, professional documents without delays.
Balancing print speed with quality ensures your office operations stay efficient without compromising the appearance of your materials.
Prioritizing this balance lets you maintain a steady flow of work and meet deadlines effortlessly.
Connectivity Options Available
After ensuring your printer meets your speed and quality needs, the next step is to look at how it connects to your office devices.
Multifunction printers typically offer Wi-Fi, Ethernet, USB, and mobile printing options, giving you flexibility in any setup.
Dual-band wireless (2.4GHz and 5GHz) improves connection stability and speed, making wireless printing and scanning smoother.
If your office has heavy network traffic, Ethernet provides a reliable wired connection that won’t slow down your tasks.
USB ports let you connect directly to computers or devices, serving as a handy backup.
Plus, compatibility with mobile printing apps and cloud services means you can print and manage documents remotely from smartphones or tablets.
This feature really boosts your team’s productivity wherever they are!
Print Quality Standards
How sharp and vibrant do you need your business documents to be?
Choose a multifunction printer offering high print resolution, like 1200 x 1200 dpi, to guarantee crisp text and clear images.
Consistent color accuracy and vibrancy matter, especially if you regularly produce color materials that represent your brand.
Don’t overlook black-and-white print quality—fast speeds around 36 ppm with sharp output keep your workflow efficient without sacrificing detail.
Also, check scanning and copying resolutions; 600 x 600 dpi or higher guarantees precise reproductions.
Finally, always use genuine toner or ink cartridges designed for your printer to maintain top-notch print quality and avoid color inconsistencies.
Prioritizing these print quality standards ensures your documents look professional every time.
Device Multifunction Capabilities
When you rely on a multifunction printer, it needs to handle printing, scanning, copying, and sometimes faxing smoothly to keep your office running efficiently.
You want a device that delivers consistent high-speed printing and sharp, high-resolution scans to boost productivity.
Features like automatic document feeders let you scan or copy multi-page documents without hassle.
Plus, duplex printing saves paper by printing on both sides automatically.
Make sure the printer supports various media types and sizes so you can tackle different business tasks without swapping devices.
Above all, the multifunction capabilities should work reliably every time to minimize downtime and keep your workflow steady.
Choosing a printer that excels across all these functions ensures your office stays efficient and responsive every day.
Media Handling Capacity
What makes a multifunction printer truly fit for a busy office? It’s all about media handling capacity.
You want a printer that can efficiently manage various paper sizes, from standard letter to legal or tabloid. This way, you can handle diverse document formats without hassle.
A higher media capacity means fewer paper refills. This keeps your workflow smooth during high-volume tasks.
Look for models with expandable trays that support larger media loads. They’re perfect for busy environments.
Also, consider automatic document feeders (ADFs) with ample capacity. They let you scan or copy multi-page documents quickly without constant manual input.
Choosing a printer with strong media handling capacity guarantees you stay productive and flexible. No matter your office’s printing demands, you’ll be ready to tackle them all!
Ink And Toner Efficiency
Managing media handling capacity well keeps your office running smoothly.
But ink and toner efficiency directly affects your overall printing costs.
Choosing printers with high-yield cartridges helps you print more pages per refill. This cuts down on both expenses and downtime.
If you handle high-volume printing, monochrome laser printers are a great option.
They offer longer-lasting, cost-effective toner cartridges that produce sharp, professional text.
On the other hand, if photo quality matters, inkjet printers with high-yield ink cartridges can be a lifesaver.
They reduce replacement frequency, saving you time and maintenance effort.
Don’t overlook cartridge compatibility!
Opting for refillable or remanufactured cartridges can lower costs and reduce environmental impact.
By focusing on these factors, you can strike a balance between quality, efficiency, and budget.
This way, you ensure your multifunction printer meets your business demands without inflating operating expenses.
Mobile Printing Support
Because your team likely relies on smartphones and tablets, choosing a multifunction printer with robust mobile printing support is essential.
Make certain the printer supports wireless standards like Wi-Fi Direct. This lets you print directly from mobile devices without a network.
Look for compatibility with popular apps such as Apple AirPrint, Google Cloud Print, or manufacturer-specific apps for seamless printing.
Confirm the device can print, scan, or copy from mobile devices with minimal setup via intuitive interfaces.
It’s also helpful if the printer offers remote management and status monitoring through mobile apps. This can really streamline your workflow and maintenance.
Lastly, verify support for cloud-based printing services like Dropbox, Google Drive, or OneDrive. This way, you can easily print documents stored in the cloud right from your mobile device.
Security Features Integration
Along with mobile printing capabilities, securing your business data should be a top priority when choosing a multifunction printer.
Make sure the device offers advanced security features like secure printing, user authentication, and encrypted connections to keep sensitive information safe.
Look for printers that support firmware updates and security patches so you can address vulnerabilities promptly.
Choosing models with built-in protocols such as IP filtering and user access controls helps prevent unauthorized use.
It’s also essential to verify compatibility with security standards like IEEE 802.1X, SSL/TLS, and secure boot options for strong network protection.
Finally, consider printers that support remote management tools. This enables admins to monitor and configure security settings centrally, ensuring your business stays protected.
Frequently Asked Questions
How Do Multifunction Printers Impact Overall Office Energy Consumption?
You’ll find multifunction printers reduce office energy consumption by combining tasks into one device, cutting power use compared to separate machines.
They often feature energy-saving modes, helping you lower your overall electricity costs efficiently and conveniently.
By using one device for multiple functions, you save not only energy but also valuable office space.
It’s a win-win for both the environment and your budget!
What Are Common Troubleshooting Tips for Paper Jams in Business Printers?
You should gently remove jammed paper.
Check for torn scraps, and make sure the paper tray is properly aligned.
Clean rollers regularly.
Avoid overloading, and use the right paper type to keep your business printer running smoothly without jams.
Can These Printers Integrate With Cloud-Based Document Management Systems?
You’ll find these printers integrate with cloud-based document management systems like a magician pulling endless rabbits from a hat!
They sync effortlessly, letting you scan, store, and share documents directly to platforms like Google Drive or Dropbox.
It’s almost like having a personal assistant right at your fingertips!
No more hassle of transferring files manually; everything is streamlined.
How Secure Are Wireless Multifunction Printers Against Cyber Threats?
Wireless multifunction printers can be secure if you keep their firmware updated and use strong passwords.
Also, enabling encryption is crucial.
You shouldn’t overlook network segmentation and firewalls to protect them from cyber threats effectively.
Stay vigilant!
What Are the Typical Maintenance Costs for Business Multifunction Printers?
Maintenance costs typically range from low toner replacements to higher expenses for parts and service calls.
You’ll find the contrast between routine upkeep and unexpected repairs can impact your budget more than you expect.
So, it’s important to keep an eye on both types of costs.
Planning for regular maintenance can help mitigate those surprise expenses down the line.
Conclusion
Choosing the right multifunction printer might feel overwhelming, especially with so many options.
But don’t worry—you don’t need to spend a fortune or sacrifice features.
Whether you prioritize speed, color quality, or wireless convenience, one of these top picks will fit your business needs perfectly.
Investing in the right printer now saves you time and hassle later.
So, pick the one that matches your workflow and watch your productivity soar.
In conclusion, selecting the ideal multifunction printer is crucial for your business.
With options tailored for speed, quality, and convenience, you can enhance your workflow without breaking the bank.
Remember, the right choice today leads to efficiency tomorrow.
Explore the best printers available and make a decision that supports your business goals!
