5 Best Business Multifunction Laser Printers for 2026
You’ll want a multifunction laser printer that delivers speed, quality, and secure connectivity for business in 2026. Choosing the best business multifunction laser printers ensures your office runs smoothly with reliable performance and cost efficiency.
Consider models like the Brother DCP-L2640DW for fast monochrome printing, HP’s LaserJet Pro series for reliable wireless options, and Canon’s imageCLASS MF665Cdw for versatile color tasks.
Each offers efficient design, strong security features, and easy maintenance to keep your office productive. These printers balance performance, cost, and eco-friendly factors to meet diverse business needs.
Explore how these choices can help you find the perfect fit for your workspace.
| Image | Name | Editor's Rating | Price |
|---|---|---|---|
|
|
||
|
|
||
|
|
||
|
|
Brother DCP-L2640DW Wireless Monochrome Laser Printer
- BEST FOR SMALL BUSINESSES – Engineered for extraordinary productivity, the Brother DCP-L2640DW Monochrome (Black...
- FAST PRINTER WITH EFFICIENT SCANNING – Produces documents quickly with print speeds up to 36 ppm(2) and scan...
- FLEXIBLE CONNECTION OPTIONS – Easily navigate the changing demands of your business with secure multi-device...
- BROTHER MOBILE CONNECT APP – Print, scan, and manage your wireless printer anytime, from almost anywhere from...
- CHOOSE BROTHER GENUINE TONER – When it’s time to replace your toner, be sure to choose Brother Genuine TN830 or...
The Brother DCP-L2640DW is designed to meet the demands of small businesses and home offices needing reliable monochrome printing. It delivers fast, clear black-and-white prints that help you complete tasks quickly and efficiently. Its compact design fits neatly into tight workspaces, making it ideal where space is limited.
This multifunction printer simplifies your workflow with automatic duplex printing and a 36 pages per minute speed, reducing paper usage and saving time. The 50-sheet automatic document feeder enables easy scanning and copying of multiple pages, streamlining everyday office tasks without hassle.
Connectivity is versatile and user-friendly. Dual-band Wi-Fi, Ethernet, and USB options ensure you stay connected in various environments. Mobile app support allows printing from smartphones or tablets, adding flexibility for remote work or on-the-go needs.
Maintenance is straightforward but note the starter toner yields around 700 pages, which might require frequent replacement under heavy use. The control panel uses a simple LCD interface, prioritizing function over advanced touch navigation, which may affect ease of use for some.
Best for: Small business owners and home office users who need efficient, high-speed monochrome printing combined with flexible connectivity and multi-function features.
What We Like:
- Fast printing speed at 36 ppm with duplex to save paper
- Multiple connectivity options including dual-band Wi-Fi and mobile app support
- Efficient multi-page scanning and copying with a 50-sheet automatic feeder
- Compact design that fits well in limited spaces
Specification:
| Feature | Specification |
|---|---|
| Manufacturer | Brother |
| Dimensions (WxDxH) | 16.1 x 15.7 x 12.5 inches |
| Weight | 15.9 lbs (7.2 kg) |
| Connectivity | Dual-band Wi-Fi, Ethernet, USB |
| Print Speed | Up to 36 pages per minute |
| Paper Capacity | 250-sheet tray |
| Duplex Printing | Automatic |
| Document Feeder | 50-sheet automatic feeder |
HP LaserJet Pro MFP 3101sdw Wireless Printer
- FROM AMERICA'S MOST TRUSTED PRINTER BRAND – Perfect for small teams printing professional-quality black-and-white...
- PROFESSIONAL PRODUCTIVITY – Proficiency with every print—bring your business to life with toner designed for...
- UPGRADED FEATURES – Fast printing, scanning and copying, auto 2-sided printing, a 250-sheet input tray and...
- AWARD-WINNING RELIABILITY – Performance you can count on page after page, and always ready for the high demands...
- WIRELESS PRINTING – Stay connected with our most dependable Wi-Fi, which looks for the best connection to stay...
The HP LaserJet Pro MFP 3101sdw is designed to streamline the workflow of small teams. It delivers fast, reliable black-and-white printing, helping offices complete tasks without delays. With printing speeds up to 35 pages per minute and auto two-sided printing, it reduces wait times and paper use, improving efficiency.
This multifunction printer combines printing, scanning, and copying in one compact device. Its wireless, Ethernet, and USB connectivity make it easy to print from various devices, including laptops and smartphones. Support for Apple AirPrint and Mopria adds convenience for mobile users, allowing seamless printing on the go.
Maintenance is straightforward with a 250-sheet input tray that balances capacity and space. Its robust design handles different media sizes, making it versatile for various office needs. The user-friendly LED display and mobile app simplify operation and monitoring, minimizing downtime and support calls.
While limited to monochrome output, the HP LaserJet Pro MFP 3101sdw suits offices focusing on essential document handling without color needs. Its compact footprint fits smaller workspaces, and the combination of connectivity and multifunction capabilities enhances productivity.
Best for: Small teams and office environments needing efficient wireless monochrome printing with multifunction features.
What We Like:
- Fast printing speed up to 35 pages per minute with auto two-sided printing
- Multiple connectivity options including wireless, Ethernet, and USB
- Mobile-friendly printing with Apple AirPrint and Mopria support
- Easy operation via LED display and mobile app
- Compact design suitable for limited office space
Specification:
| Feature | Details |
|---|---|
| Manufacturer | HP |
| Model | LaserJet Pro MFP 3101sdw |
| Printing Speed | Up to 35 pages per minute |
| Input Tray Capacity | 250 sheets |
| Connectivity | Wireless, Ethernet, USB |
| Supported Mobile Print | Apple AirPrint, Mopria |
| Display | LED |
| Color Output | Monochrome only |
| Dimensions (W×D×H) | Compact size (exact dimensions not specified) |
HP Color LaserJet Pro MFP 3301sdw Printer
- FROM AMERICA'S MOST TRUSTED PRINTER BRAND – Perfect for small teams printing, scanning and copying...
- PROFESSIONAL PRODUCTIVITY – Proficiency with every print—next-generation TerraJet toner brings your business to...
- ORIGINAL HP TONER CARTRIDGES – This HP printer uses Original HP 218A standard and 218X high yield LaserJet toner...
- UPGRADED FEATURES – Fast color printing, scan, copy, auto 2-sided printing, auto document feeder, and a 250-sheet...
- AWARD-WINNING RELIABILITY – Performance you can count on page after page, and always ready for the high demands...
The HP Color LaserJet Pro MFP 3301sdw delivers fast, reliable color printing designed to keep small teams productive. Its ability to print, scan, copy, and duplex at speeds up to 26 pages per minute helps reduce wait times and streamline daily tasks. With sharp 1200 x 1200 dpi resolution, it produces crisp, professional-quality documents that meet office standards.
This wireless all-in-one printer supports both Wi-Fi and Ethernet connectivity, allowing users to manage jobs remotely through the HP app. The 250-sheet input tray combined with an automatic document feeder keeps large print jobs moving without frequent reloading. Its compact design fits neatly in busy workspaces without sacrificing performance.
Maintenance is simplified by using original HP 218A or 218X toner cartridges, which ensure consistent color quality and help avoid printing issues. However, these cartridges may represent a higher ongoing cost. Weighing nearly 38 pounds, the printer is better suited for fixed office setups rather than flexible or mobile environments.
Overall, the HP Color LaserJet Pro MFP 3301sdw is a practical all-in-one solution for small offices needing dependable, high-quality color printing with easy network management and efficient workflow support.
Best for: Small office teams requiring fast, professional color printing with versatile all-in-one functionality and network connectivity.
What We Like:
- Fast print speeds of up to 26 ppm with high-resolution output
- Flexible wireless and Ethernet connectivity for remote job management
- Automatic duplex printing and large input capacity for uninterrupted workflow
- Compact footprint ideal for limited office space
- Consistent color quality using original HP toner cartridges
Specification:
| Feature | Details |
|---|---|
| Manufacturer | HP |
| Model | Color LaserJet Pro MFP 3301sdw |
| Dimensions | Not specified |
| Weight | Approximately 38 lb (17.2 kg) |
| Connectivity | Wi-Fi, Ethernet |
| Print Speed | Up to 26 pages per minute |
| Print Resolution | 1200 x 1200 dpi |
| Input Capacity | 250 sheets |
Canon imageCLASS MF665Cdw Wireless All-in-One Printer
- Color, Wireless, Duplex 4-in-1: Print, scan, copy, fax.
- Fast Print Speeds: Print up to 26 ppm in both color and monochrome and spend less time waiting with a quick first...
- Easy Wireless Setup: Setup your wireless connection and get up and running in just a few steps.
- 5-inch Color Touchscreen: Get the job done quickly with Application Library - an intuitive and easy to use...
- Mobile Device Printing: Print from your compatible mobile devices using the free Canon PRINT app, Apple AirPrint...
The Canon imageCLASS MF665Cdw delivers efficient multitasking for busy offices. It combines printing, copying, scanning, and faxing in a compact unit designed to streamline workflow. With fast color printing at up to 26 pages per minute, it helps reduce wait times and keeps work moving smoothly.
This all-in-one printer handles multi-page documents easily with a 50-sheet automatic document feeder and duplex scanning. Wireless connectivity and a 5-inch touchscreen simplify setup and operation, letting users customize settings for faster task completion. Mobile printing options like Canon PRINT, AirPrint, and Mopria add flexibility for on-the-go printing.
Maintenance is straightforward, thanks to Canon’s genuine toner cartridges that ensure consistent, high-quality output. The 250-sheet paper capacity reduces frequent refilling, making it ideal for medium print volumes. Its design balances productivity with ease of use, supporting busy environments without overwhelming users.
While the multipurpose tray handles only one sheet at a time, which can slow specialty media tasks, and the upfront cost is higher than basic monochrome printers, the MF665Cdw’s features enhance office efficiency. Faxing is included but may not be essential for all modern users.
Best for: Small to medium-sized businesses seeking a reliable, versatile color laser printer with wireless and mobile printing capabilities.
What We Like:
- Fast color and monochrome printing up to 26 ppm
- Efficient duplex scanning with 50-sheet automatic feeder
- Easy wireless setup and intuitive 5-inch touchscreen
- Supports multiple mobile printing platforms
- Large 250-sheet paper capacity for less downtime
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Canon |
| Dimensions (W×D×H) | 17.3 × 19.5 × 16.5 inches |
| Weight | 47.4 lbs (21.5 kg) |
| Color Options | White |
| Paper Capacity | 250 sheets + 1-sheet multipurpose tray |
| Print Speed | Up to 26 pages per minute |
| Touchscreen Size | 5 inches |
Canon imageCLASS MF3010 Wired Monochrome Laser Printer
No products found.
The Canon imageCLASS MF3010 is a practical solution for offices that require dependable monochrome printing combined with scanning and copying. This wired multifunction laser printer delivers clear, sharp prints at a steady speed of 19 pages per minute, helping to keep your workflow smooth and efficient. Its straightforward design streamlines common office tasks without unnecessary complexity.
Maintenance is simple with the MF3010’s efficient toner system, which produces up to 2,300 pages before replacement. The compact build fits effortlessly into small workspaces, while its energy-saving mode reduces power consumption during idle periods, contributing to a lower operational cost. The printer’s wired USB or Ethernet connectivity ensures stable, secure connections for day-to-day use.
Designed specifically for monochrome output, this device meets the needs of environments where black-and-white documents are standard. While it lacks wireless capabilities and color printing, the MF3010 excels in delivering consistent quality with minimal fuss. Its 150-sheet paper capacity supports moderate print volumes, making it suitable for small to medium workloads.
Overall, the Canon imageCLASS MF3010 balances functionality and ease of use, making it a reliable choice for those prioritizing monochrome laser printing alongside essential scanning and copying. Its compatibility with Windows, Mac, and Linux broadens its reach across different office setups.
Best for: small to medium offices and home offices needing efficient black-and-white printing combined with scanning and copying.
What We Like:
- Multifunction device combining printing, scanning, and copying.
- Energy-saving mode helps reduce power use.
- Compatible with Windows, Mac, and Linux.
- High-quality monochrome output at 600 dpi.
- Reliable wired USB or Ethernet connection.
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Canon |
| Dimensions | 14.8 x 14.8 x 9.8 inches |
| Weight | 14.3 lb (6.5 kg) |
| Print Speed | 19 pages per minute |
| Print Resolution | 600 dpi |
| Paper Capacity | 150 sheets |
| Connectivity | USB, Ethernet (wired) |
| Color Output | Monochrome only |
Factors to Consider When Choosing a Business Multifunction Laser Printer
When choosing a business multifunction laser printer, you need to focus on printing speed and connectivity options to keep your workflow smooth. Don’t overlook print quality and paper handling capacity since they impact your daily tasks.
Also, consider energy efficiency features to save on operating costs and support sustainability.
Printing Speed Importance
Because printing speed directly affects your office’s workflow, choosing a laser printer with a high pages-per-minute (PPM) rate is essential for busy environments. Faster printing speeds help you complete high-volume tasks efficiently, cutting down wait times and boosting productivity. When deadlines loom and large documents need quick turnaround, a speedy printer keeps your workflow smooth.
If you opt for a lower-speed printer, multi-user settings might face delays, causing bottlenecks and lowering overall efficiency. High-speed laser printers often come with advanced processing power, ensuring fast output without compromising print quality. So, focusing on printing speed means you’ll keep your team moving and meet deadlines without unnecessary hold-ups.
Connectivity Options Available
How do you guarantee your multifunction laser printer fits seamlessly into your office setup? You focus on connectivity options. Most business printers offer Wi-Fi, Ethernet, USB, and mobile printing capabilities, so you can integrate devices flexibly.
Wireless connectivity lets you print or scan directly from smartphones, tablets, or laptops without cables. Ethernet ports provide a stable, high-speed connection for multiple users in shared office environments, ensuring smooth workflows. Look for dual-band Wi-Fi support (2.4GHz and 5GHz) to reduce interference and boost network performance.
Plus, compatibility with mobile printing protocols like Apple AirPrint and Mopria Print Service makes printing from compatible devices effortless. Choosing a printer with versatile connectivity options means you’ll keep your office running efficiently and adapt easily as your needs grow.
Print Quality Standards
Connectivity lays the foundation for a smooth office workflow, but the quality of your prints ultimately reflects your professional image. When choosing a business multifunction laser printer, focus on print resolution, measured in dots per inch (dpi). Higher dpi means sharper, more detailed text and images.
Monochrome models excel at crisp black-and-white printing, perfect for reports and documents. If you need color, look for printers with accurate, consistent color output to guarantee vibrant, true-to-life prints. A resolution of 1200 x 1200 dpi is standard for high-quality business prints.
Paper Handling Capacity
When you print large volumes regularly, a printer’s paper handling capacity becomes essential to maintaining efficiency. A higher capacity means you won’t have to refill the trays often, keeping your workflow smooth during busy days.
Most multifunction laser printers handle media sizes up to 8.5 x 14 inches, so you can print various document types without hassle. Standard trays usually hold between 150 and 250 sheets, but having an extra multipurpose tray can boost total capacity and let you manage different media simultaneously.
Also, a robust automatic document feeder with a high sheet capacity speeds up multi-page copying and scanning tasks, saving you valuable time. Choosing a printer with these features guarantees you stay productive with minimal interruptions.
Energy Efficiency Features
Although energy efficiency might not be the first feature you consider, it plays a crucial role in reducing your business’s operating costs and environmental impact. When choosing a multifunction laser printer, look for ENERGY STAR® certification, which guarantees the device meets strict energy-saving standards.
Features like automatic duplex printing not only cut paper use but also lower energy consumption during print jobs. Toner save modes and low power use in standby or sleep mode help minimize energy waste throughout the day.
Also, printers with efficient power management let you set customizable schedules, so the device powers down during off-hours. Opting for models with eco-friendly design ratings, like EPEAT® Silver or higher, guarantees adherence to sustainable energy and resource practices, making your choice both smart and green.
Toner Cartridge Costs
How much you spend on toner cartridges can make a big difference in your printer’s overall cost. When choosing a business multifunction laser printer, consider the price of toner cartridges over time. High-yield cartridges deliver more pages per cartridge, reducing how often you replace them and lowering your cost per page.
Some printers require proprietary cartridges, which tend to be pricier than compatible or remanufactured alternatives. While standard cartridges have a lower upfront cost, their smaller page yield may increase your expenses in the long run. To make the best choice, calculate the cost per page by factoring in both the cartridge price and its page yield.
This approach helps you find a printer that’s truly affordable over its lifespan.
Device Size Considerations
Since your workspace sets the limits, you’ll want to measure the printer’s physical dimensions carefully to guarantee it fits comfortably. Don’t forget to take into account the device’s weight, especially if you plan to move or reposition it often. Look at the paper capacity and media handling size to ensure it matches your print volume and media types.
Pay attention to the size of the control panel and display, as larger screens can require extra space for easy access. Make sure the printer’s overall size fits well within your office layout, leaving enough room for routine maintenance, loading paper, and retrieving printed documents without hassle.
Taking these factors into account helps you choose a multifunction laser printer that integrates smoothly into your workspace.
Security Functionality Needs
When choosing a business multifunction laser printer, you’ll want to prioritize advanced security features to protect sensitive information. Make sure the printer supports secure printing, user authentication, and encrypted data transmission to keep your business data safe. Look for secure access controls like PIN codes or card readers to limit usage to authorized personnel only.
It’s also important to choose a model that offers audit logs or activity tracking, so you can monitor printing, scanning, and copying actions for security audits. Don’t overlook automatic firmware updates—they help patch vulnerabilities and defend against new threats.
Ultimately, consider printers with secure data deletion and overwrite functions to prevent data recovery from storage or output trays, ensuring your sensitive information doesn’t fall into the wrong hands.
Frequently Asked Questions
How Do Laser Printers Compare to Inkjet Printers for Business Use?
You’ll find laser printers faster and more cost-effective for high-volume business use, offering sharper text and lower running costs, while inkjets excel in photo quality but are slower and pricier per page.
Laser printers handle large print jobs efficiently, making them ideal for offices with heavy printing needs. They produce crisp, clear text that enhances the professionalism of documents.
Inkjets, on the other hand, are better suited for printing high-quality photos and color images. However, they tend to have higher costs per page and slower print speeds, which may not be practical for all business environments.
What Is the Typical Lifespan of a Multifunction Laser Printer?
You can expect a multifunction laser printer to last about 3 to 5 years with regular use. Proper maintenance and moderate print volume help extend its lifespan, keeping your business running smoothly without frequent replacements.
Can These Printers Handle Printing on Different Paper Types?
Yes, you can print on different paper types with these printers. They handle cardstock, labels, envelopes, and more.
However, you’ll want to check your model’s specifications to verify compatibility. Adjusting settings for the best results is also recommended.
Are There Subscription Services for Toner Replacements?
Yes, many printers offer subscription services for toner replacements. You’ll get automatic deliveries before you run out, saving you time and hassle.
These services often include discounts and guarantee you never miss essential supplies.
How Secure Are Wireless Multifunction Laser Printers Against Hacking?
Wireless multifunction laser printers can be secure if you enable strong passwords, update firmware regularly, and use encryption protocols like WPA3. You should also disable unused features and monitor network access to reduce hacking risks effectively.
Taking these steps helps protect your printer from unauthorized access and potential data breaches. Regular maintenance and vigilance are key to maintaining security in a wireless environment.
Conclusion
Choosing the right multifunction laser printer is like finding the perfect tool in your business toolbox—it can streamline your workflow and boost productivity effortlessly. Whether you need crisp monochrome prints or vibrant color copies, these top picks have you covered.
Keep your priorities clear, and you’ll pick a printer that works as hard as you do, turning your office into a well-oiled machine ready for whatever 2026 throws your way. Investing in the best business multifunction laser printers ensures your workspace stays efficient and productive throughout the year.
