5 Best Black and White Printers with Scanners for 2026

If you need a reliable black and white printer with a scanner for your home or small office, you’ll want a device that balances speed, quality, and connectivity without taking up too much space. Choosing the right model can improve your workflow and handle high-volume tasks efficiently. Let’s explore five top options for 2026 that stand out for their performance and features—but first, consider what really matters in a multifunction printer.

Brother DCP-L2640DW Wireless Monochrome Laser Printer

If you run a small business and need a reliable all-in-one printer, the Brother DCP-L2640DW is a perfect fit. It combines printing, scanning, and copying in one compact device, delivering sharp monochrome prints at up to 36 pages per minute. You’ll appreciate its 250-sheet tray, 50-page automatic document feeder, and automatic duplex printing for high-volume tasks. With dual-band wireless, Ethernet, and USB connectivity, it adapts to your setup easily. Plus, the Brother Mobile Connect app lets you manage prints and toner remotely. The Refresh EZ Print subscription ensures you never run out of toner, keeping your workflow smooth.

Best For: Small businesses seeking a compact, reliable all-in-one monochrome laser printer with fast print speeds and versatile connectivity options.

Pros:

• Fast printing speed of up to 36 ppm and efficient scanning with a 50-page automatic document feeder.
• Flexible connectivity including dual-band wireless, Ethernet, and USB for easy integration.
• Convenient mobile management and toner subscription service for seamless workflow and maintenance.

Cons:

• Monochrome printing only, no color printing capability.
• Starter toner capacity of approximately 700 pages may require early replacement for high-volume use.
• Limited to small business or personal use; may not meet demands of larger enterprises.

HP Laserjet MFP M140w Wireless Printer

You’ll appreciate the HP Laserjet MFP M140w if you need a compact, reliable printer for a small team. It delivers professional black-and-white printing, scanning, and copying with fast, precise laser technology at up to 21 pages per minute. Its wireless connectivity lets you print easily from PCs, tablets, or smartphones, supporting multiple platforms like Microsoft, Mac, and AirPrint. The HP Smart app streamlines mobile printing and cloud scanning. Designed for small spaces, it handles ID and double-sided copies efficiently. Plus, it uses original HP cartridges with firmware updates to maintain security and performance.

Best For: small teams of 1-3 people who need a compact, reliable black-and-white printer with wireless capabilities for professional-quality printing, scanning, and copying.

Pros:

• Compact design ideal for limited office spaces, making it easy to fit in small work environments.
• Fast print speeds up to 21 pages per minute with precise laser technology for efficient output.
• Wireless connectivity and broad mobile compatibility through the HP Smart app for seamless printing from multiple devices.

Cons:

• Only prints in black and white, limiting use for color documents or images.
• Requires original HP cartridges with firmware updates, which can be more expensive and restrictive.
• Single-sided printing speed mentioned; no built-in automatic duplex printing, which may slow workflow for double-sided documents.

Canon PIXMA TR4720 Wireless All-in-One Printer

The Canon PIXMA TR4720 suits users needing a versatile, wireless all-in-one printer for home or office use. It handles printing, copying, scanning, and faxing with ease, featuring auto 2-sided printing and a 100-sheet tray. You’ll enjoy crisp black-and-white prints at 4800 x 1200 dpi and borderless photos up to 8.5 x 11 inches. Connect via Wi-Fi, USB, or mobile apps, and even integrate with Alexa for ink notifications and reordering. Compact and energy-efficient, it balances performance with convenience. Canon backs it with a one-year warranty and positive user feedback for ease of use and reliability.

Best For: users seeking a compact, versatile wireless all-in-one printer for home or small office tasks including printing, copying, scanning, and faxing with smart connectivity features.

Pros:

• Supports auto 2-sided printing and a 100-sheet paper tray for efficient handling of documents.
• High print resolution up to 4800 x 1200 dpi with borderless photo printing capabilities.
• Multiple connectivity options including Wi-Fi, USB, mobile apps, and Alexa integration for convenience.

Cons:

• Copy speed of approximately 8.8 pages per minute may be slower than some competitors.
• Limited to a one-year warranty, which may be short for heavy users.
• Print quality and speed may vary depending on usage conditions and ink cartridge performance.

Canon imageCLASS MF3010 Wired Monochrome Laser Printer

Designed for small offices or home use, the Canon imageCLASS MF3010 offers reliable monochrome printing and scanning. You’ll get 19 pages per minute and a generous 2,300-page toner yield right out of the box. It holds up to 150 sheets, reducing frequent refills. The scanner delivers color scans at up to 600 dpi and includes an ID Card Copy feature for easy duplication. You connect via USB, compatible with Windows, Mac, and Linux (print only). Its energy saver mode minimizes power use when idle, making it efficient and compact for tight spaces. Setup is quick with included accessories.

Best For: Small office or home users who need a reliable, compact monochrome laser printer with scanning and copying capabilities.

Pros:

• Fast printing speed of 19 pages per minute with a high 2,300-page toner yield included.
• High-quality color scanning up to 600 dpi and convenient ID Card Copy feature.
• Energy-efficient design with low power consumption in sleep mode and easy USB connectivity.

Cons:

• Wired USB connection only, lacking wireless or network connectivity options.
• Limited paper capacity of 150 sheets may require frequent refills for heavier use.
• Scanning resolution is interpolated rather than true optical resolution, which may affect scan quality.

HP LaserJet Pro MFP 3101sdw Wireless Printer

If your small team needs fast, professional black-and-white printing, the HP LaserJet Pro MFP 3101sdw fits perfectly. You’ll get printing speeds up to 35 pages per minute, plus auto 2-sided printing for efficiency. Its 250-sheet input tray and 50-sheet auto document feeder keep your workflow smooth. Beyond printing, it scans and copies, covering all essential office tasks. This reliable HP model connects wirelessly via smart Wi-Fi, ensuring seamless operation. Just remember, it only accepts genuine HP cartridges with chips, and regular firmware updates keep it secure and up to date. It’s a solid choice for productivity.

Best For: small teams needing fast, reliable black-and-white printing with multifunction capabilities for efficient office workflow.

Pros:

• High printing speed of up to 35 pages per minute with auto 2-sided printing.
• Multifunction device offering printing, scanning, and copying in one unit.
• Reliable wireless connectivity with smart Wi-Fi and automatic best connection selection.

Cons:

• Only compatible with genuine HP cartridges equipped with chips, limiting cartridge options.
• Firmware updates are required periodically to maintain security and functionality.
• Black-and-white printing only, no color printing capabilities.

Factors to Consider When Choosing a Black and White Printer With Scanner

When choosing a black and white printer with a scanner, you’ll want to consider how fast it prints and the connectivity options it offers. Think about the multi-function features you need, like copying or faxing, as well as cartridge compatibility to keep costs down. Don’t forget to check the paper handling capacity to ensure it fits your typical workload.

Print Speed Requirements

Because you’ll often handle large volumes of black and white documents, choosing a printer with the right print speed is crucial. Print speed, measured in pages per minute (ppm), directly affects how quickly you can complete your tasks. For busy environments, look for printers that offer 30 ppm or higher to minimize wait times. Make sure the printer’s speed aligns with your daily printing volume and workload to stay efficient. Keep in mind print speeds can differ between simplex (single-sided) and duplex (double-sided) modes, so check specifications carefully. While faster printers save time, they might sacrifice some print quality. Find a balance that ensures your documents have the clarity and detail you need without slowing down your workflow.

Connectivity Options Available

Print speed matters, but how you connect your black and white printer with a scanner can impact your workflow just as much. You’ll want to consider connectivity options like Wi-Fi, Ethernet, USB, and mobile printing. Wireless connections let you print and scan remotely from multiple devices without cables, perfect for flexible setups. Ethernet offers a stable, wired network ideal for offices with several users sharing the printer. USB connections provide fast, direct links between your printer and a single device, great for personal or small-scale use. Plus, support for mobile and cloud printing makes it easy to handle documents straight from your smartphone or tablet. Choosing the right connectivity ensures your printer integrates smoothly into your work routine.

Multi-Function Capabilities

Although choosing a black and white printer with a scanner, you’ll want to focus on multi-function capabilities that boost productivity and save space. Multi-function printers combine printing, scanning, and copying in one device, cutting down on clutter. Look for models with high-resolution scanning—600 dpi or more—to capture detailed documents clearly. An automatic document feeder (ADF) is a major time-saver, letting you scan or copy multiple pages quickly without manual handling. Duplex printing and scanning support is another smart feature, helping you save paper and manage documents efficiently. Some devices even include faxing and mobile printing, giving you added flexibility. Prioritizing these multi-function features ensures your printer fits seamlessly into your workflow while maximizing convenience and efficiency.

Cartridge Compatibility Considerations

When selecting a black and white printer with a scanner, you’ll want to pay close attention to cartridge compatibility to avoid costly frustrations. First, ensure the printer accepts cartridges from your preferred brand to prevent installation or print quality issues. Check if cartridges have chips or circuitry recognized by the printer to avoid error messages. It’s smart to find out whether the printer supports third-party or remanufactured toner cartridges, which can lower your operating costs. Also, keep in mind that firmware updates might affect compatibility, especially with non-original supplies. Finally, identify if the printer requires specific cartridge models or page yields that align with your printing volume and budget, ensuring you get the best value without sacrificing performance.

Paper Handling Capacity

Beyond cartridge compatibility, you’ll want to consider how much paper the printer can handle at once. A higher paper handling capacity means you can print longer without stopping to refill trays. Look for printers with input trays holding 250 sheets or more if you have high-volume tasks. Also, check if the automatic document feeder (ADF) can handle 50 pages or more—this makes scanning and copying multi-page documents much easier. The maximum paper capacity affects how often you need to replenish, impacting your workflow efficiency. Don’t forget to ensure the paper handling system supports various media sizes and types, so you can switch between printing needs without hassle. Choosing the right capacity keeps your work smooth and uninterrupted.

Energy Efficiency Features

Since printers often run for extended periods, choosing one with strong energy efficiency features can significantly cut your electricity bills and environmental impact. Look for models with low power consumption modes like sleep or standby to save energy when the printer is idle. Automatic duplex printing not only saves paper but also reduces energy use by cutting down on multiple print passes. Consider printers with ENERGY STAR certification—they meet strict EPA energy standards. Opt for devices using energy-efficient components, such as LED-based imaging instead of traditional laser systems, to lower power draw. Also, check for power management features that let you schedule or automatically shut down the printer during off-hours. These features help minimize wasted energy without sacrificing performance.

Conclusion

Choosing the right black-and-white printer with a scanner means balancing speed, quality, and connectivity to fit your needs. Whether you prioritize wireless convenience, large paper capacity, or energy efficiency, these top models deliver reliable performance for home or small office use. By focusing on features like duplex printing and mobile app integration, you’ll get a device that boosts productivity without sacrificing space or budget. You’re set to find the perfect match for 2026’s demands.