7 Best All-in-One Printer and Scanner for 2026
You’ll want an all-in-one printer and scanner that’s compact, fast, and easy to use, perfect for home or office setups. Models like the HP OfficeJet Pro 8125 or Canon PIXMA TR4720 fit the bill with excellent performance and user-friendly features.
For high-volume jobs, consider the Brother DCP-L2640DW or HP LaserJet Pro MFP 3101fdw. Both are equipped with efficient toner systems designed to handle heavy workloads without frequent replacements.
If you value ink savings, the Canon MAXIFY GX2020 and Epson EcoTank ET-4800 offer refillable ink options that reduce operating costs significantly. These models combine great connectivity, speed, and cost-efficiency—and there’s more to help you pick the perfect fit.
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HP OfficeJet Pro 8125 Wireless All-in-One Printer
- FROM AMERICA'S MOST TRUSTED PRINTER BRAND – The OfficeJet Pro 8125 is perfect for home offices printing...
- 3 MONTH TRIAL OF INSTANT INK INCLUDED – Subscribe to the Instant Ink delivery service to get ink delivered...
- KEY FEATURES – Fast color printing, scan, copy, auto 2-sided printing, auto document feeder, and a 225-sheet...
- 2.7-INCH TOUCHSCREEN – Quickly navigate your printer with a large color touchscreen and a phone-like user...
- WIRELESS PRINTING – Stay connected with our most reliable dual-band Wi-Fi, which automatically detects and...
If you need a versatile all-in-one printer that fits seamlessly into a home office, the HP OfficeJet Pro 8125 offers practical solutions for everyday tasks. Its compact design saves desk space while providing easy access to printing, scanning, and copying. The 2.7-inch color touchscreen simplifies navigation, making it easy to manage jobs quickly without confusion.
This wireless printer supports automatic duplex printing, reducing paper use and saving time on double-sided documents. With a 225-sheet input tray and print speeds up to 20 pages per minute for black and 10 for color, it handles moderate workloads efficiently. You can rely on it to keep your workflow steady without frequent interruptions.
Maintenance is straightforward. The printer uses HP 923 ink cartridges, with newer EvoMore cartridges available from April 2024, ensuring consistent print quality. Its eco-friendly build includes over 45% recycled plastic, reflecting a commitment to sustainability. Security is also a priority, as the device integrates HP Wolf Essential Security to protect your data and network.
While the maximum media size is limited to standard letter and legal sizes, this suits most home office needs. Initial page print time may be slightly longer for urgent single-page jobs, but overall, it balances speed and quality well.
Best for: Home office users seeking a compact, secure all-in-one printer with efficient wireless functionality and an eco-conscious design.
What We Like:
- Fast print speeds with automatic duplex printing
- Intuitive color touchscreen and dual-band Wi-Fi connectivity
- Built with over 45% recycled plastic for sustainability
- Enhanced security via HP Wolf Essential Security
Specification:
| Feature | Details |
|---|---|
| Manufacturer | HP |
| Dimensions (W×D×H) | Approx. 17.2 × 14.4 × 9.2 in |
| Weight | Approx. 17.5 lb |
| Material | Plastic with recycled content |
| Color Options | Black and white |
Brother DCP-L2640DW Wireless Monochrome Laser Printer
- BEST FOR SMALL BUSINESSES – Engineered for extraordinary productivity, the Brother DCP-L2640DW Monochrome (Black...
- FAST PRINTER WITH EFFICIENT SCANNING – Produces documents quickly with print speeds up to 36 ppm(2) and scan...
- FLEXIBLE CONNECTION OPTIONS – Easily navigate the changing demands of your business with secure multi-device...
- BROTHER MOBILE CONNECT APP – Print, scan, and manage your wireless printer anytime, from almost anywhere from...
- CHOOSE BROTHER GENUINE TONER – When it’s time to replace your toner, be sure to choose Brother Genuine TN830 or...
The Brother DCP-L2640DW is designed to meet the needs of small businesses and home offices that require a fast, reliable monochrome printer. It prints up to 36 pages per minute with crisp 1200 x 1200 dpi quality, helping you complete tasks quickly without sacrificing clarity. This all-in-one device combines printing, scanning, and copying in a compact design that fits easily into tight workspaces.
Maintenance is simplified with a 250-sheet paper tray and a 50-page automatic document feeder, reducing interruptions during busy workdays. The printer supports automatic duplex printing, cutting paper use in half and enhancing efficiency. Toner save mode further reduces waste, making it an eco-conscious choice.
Connectivity is versatile and straightforward. You can connect via dual-band Wi-Fi, Ethernet, or USB, offering flexible options for different work environments. The Brother Mobile Connect app allows remote management, so you can send print jobs and monitor supplies from anywhere.
While the monochrome output limits color printing, this device excels at producing sharp black-and-white documents. The scanner is suitable for everyday use but may not meet the demands of high-volume or highly detailed color scanning needs. Starter toner yields about 700 pages, so replacement supplies will be necessary for heavier workloads.
Best for: Small businesses and home offices needing a fast, reliable monochrome all-in-one printer with wireless connectivity and eco-friendly features.
What We Like:
- Fast printing speed of up to 36 ppm with sharp text quality.
- Multiple connectivity options including dual-band Wi-Fi and Ethernet.
- Automatic duplex printing and toner save mode reduce waste.
- Compact design fits easily into small workspaces.
- Remote management via Brother Mobile Connect app.
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Brother |
| Dimensions (W×D×H) | Approx. 16.1″ × 15.7″ × 11.7″ |
| Weight | Approx. 15.4 lb (7 kg) |
| Color | White |
| Print Technology | Monochrome Laser |
| Print Speed | Up to 36 pages per minute |
| Print Resolution | 1200 x 1200 dpi |
| Connectivity | Dual-band Wi-Fi, Ethernet, USB |
| Duplex Printing | Automatic |
| Paper Capacity | 250-sheet tray + 50-sheet ADF |
Canon PIXMA TR4720 Wireless All-in-One Printer
- Wireless 4-in-1 (print | copy | scan | fax)..Power Consumption: 7W (0.8W Standby / 0.3W Off)
- Print speed up to: 4" x 6" Borderless Photo (PP-201): Approx. 65.0 Seconds / Black Document (Letter/Simplex...
- Designed for easy ink cartridge installation and replacement.
- Auto 2-sided printing and auto document feeder.
- Produce quality documents, photos and boarderless prints up to 8.5" x 11".
The Canon PIXMA TR4720 offers a smart solution for those needing a compact and versatile all-in-one printer. It simplifies daily tasks by combining printing, copying, scanning, and faxing in a single device. This model ensures sharp black text and vibrant color output, helping you produce clear documents and lively images without hassle.
Designed for small spaces, its space-saving design fits easily on desks at home or in small offices. The printer includes an auto document feeder and duplex printing, cutting down on manual effort and paper use. You can load up to 100 sheets, which reduces frequent refills during busy periods.
Maintaining the PIXMA TR4720 is straightforward, thanks to easy cartridge installation. Its wireless connectivity lets you print and scan directly from smartphones or PCs, streamlining your workflow. The printer is also ENERGY STAR certified, promoting energy-efficient use without sacrificing performance.
While the print speed is moderate, it balances quality with everyday needs. It uses Canon-specific ink cartridges, which might cost more but ensure reliable color and text fidelity. This printer suits users prioritizing functionality and convenience over speed or cost-cutting on supplies.
Best for: individuals and small office users seeking a compact, all-in-one wireless printer that delivers versatile performance with easy maintenance.
What We Like:
- Combines printing, copying, scanning, and faxing with vibrant color output
- Includes auto document feeder and duplex printing for hands-free multitasking
- Wireless printing and scanning compatible with smartphones and PCs
- ENERGY STAR certified for energy-efficient operation
- Simple cartridge replacement and user-friendly LCD screen
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Canon |
| Dimensions | Approx. 17.7 x 12.1 x 7.5 in (45 x 31 x 19 cm) |
| Weight | Approx. 12.4 lb (5.6 kg) |
| Color Options | Black |
| Paper Capacity | 100 sheets |
Canon MAXIFY GX2020 Wireless All-in-One Printer
- Wireless Print/Copy/Scan/Fax (2)
- Print up to 3,000 black & white / 3,000 color pages using a single set of inks! (1)
- 2.7” LCD Color Touchscreen
- Auto 2-sided printing
- ADF – 35 sheet Auto Document Feeder
Experience hassle-free printing with the Canon MAXIFY GX2020 Wireless All-in-One Printer. Designed to handle both home and small office needs, it simplifies your workflow with wireless and wired connectivity. The printer’s compact design fits easily into tight spaces without sacrificing functionality.
Its 2.7” color touchscreen offers intuitive control, making navigation and setup straightforward. The 35-sheet automatic document feeder allows you to manage multi-page documents efficiently, saving time on repetitive tasks. You can print on a variety of paper sizes and types, adding flexibility to your projects.
Maintenance is easy thanks to the high-capacity refillable ink bottles, which deliver up to 3,000 pages per refill. This reduces the frequency of ink replacement and lowers operating costs. The pigment-based ink ensures sharp text and vivid colors, meeting professional-quality demands.
Automatic duplex printing lets you create double-sided documents effortlessly, reducing paper waste and boosting productivity. While the 250-sheet paper capacity suits most daily tasks, it might require more frequent refills during large print jobs. Print speeds are moderate, making this printer ideal for steady, rather than high-volume, use.
Best for: individuals and small businesses needing a reliable, cost-efficient all-in-one printer with wireless features and high ink yield for everyday home or office printing.
What We Like:
- High page yield from refillable ink bottles lowers printing costs
- Automatic duplex printing and 35-sheet feeder streamline tasks
- Compact size with an easy-to-use 2.7” color touchscreen
- Versatile media handling supports various paper types and sizes
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Canon |
| Dimensions (W×D×H) | Compact design (exact size not provided) |
| Weight | Not specified |
| Ink System | Refillable pigment-based ink bottles |
| Connectivity | Wireless and wired |
| Automatic Document Feeder | 35 sheets |
| Paper Capacity | 250 sheets |
| Display | 2.7” color touchscreen |
Epson EcoTank ET-4800 Wireless All-in-One Printer
- Innovative Cartridge-Free Printing ― High-capacity ink tanks mean no more tiny, expensive ink cartridges...
- Impressive Print Quality ― Unique Micro Piezo Heat-Free Technology produces sharp text – plus impressive color...
- Zero Cartridge Waste – By using an EcoTank printer, you can help reduce the amount of cartridge waste ending up...
- Built-in Scanner & Copier ― High-resolution flatbed scanner and a color display for easy document copying and...
The Epson EcoTank ET-4800 is designed to simplify printing tasks at home or in small offices. Its cartridge-free supertank technology eliminates frequent ink replacements, cutting costs and reducing waste. This system makes maintenance easier while providing a steady supply of ink for uninterrupted printing.
Wireless connectivity via Wi-Fi or Ethernet adds flexibility, allowing you to print from multiple devices without cables. The printer supports media sizes up to 8.5 x 14 inches and includes two paper trays, making it simple to switch between different paper types. This versatility helps streamline your workflow.
As an all-in-one device, it handles scanning, copying, and faxing, while also supporting voice control for hands-free operation. The flatbed scanner with Epson ScanSmart software improves document management, saving you time on daily tasks. You get sharp print quality at 5760 x 1440 dpi, suitable for professional-looking documents.
While manual duplex printing helps reduce paper use, it requires extra steps compared to automatic duplexing. Print speeds are moderate, especially for color prints at around 5 pages per minute, which may impact productivity during high-volume jobs.
Best for: users needing a cost-efficient, eco-friendly all-in-one printer with flexible wireless options for home or small office use.
What We Like:
- Cartridge-free supertank system lowers ink expenses and waste
- Wireless and Ethernet connectivity with dual paper trays
- Multifunctional features including scanning, copying, faxing, and voice control
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Epson |
| Dimensions (W×D×H) | 14.8 × 13.0 × 9.8 inches |
| Weight | Approximately 11.5 lb |
| Material | Plastic |
| Color Options | White |
HP LaserJet Pro MFP 3101fdw All-in-One Printer
- EVERYTHING SMALL TEAMS NEED – Print, scan and copy professional-quality black & white documents and reports plus...
- SUPER-FAST PRINT SPEEDS – Up to 35 black-and-white pages per minute single-sided
- STAYS CONNECTED – Intelligent Wi-Fi looks for the best connection to stay online and ready to print
- PROTECTS YOUR DATA – Includes HP Wolf Pro Security with customizable settings so your printer and information are...
- PRINT FROM ANY DEVICE – Wireless printing from any mobile device, PC or tablet. Ethernet and Bluetooth included...
Experience seamless printing designed to enhance productivity for small teams. The HP LaserJet Pro MFP 3101fdw addresses common office challenges by delivering fast, reliable monochrome printing at up to 35 pages per minute. Its automatic duplex feature cuts paper use and saves time on double-sided documents.
This all-in-one printer combines printing, scanning, copying, and faxing in a compact design that fits well in busy office spaces. Wireless connectivity options including Wi-Fi, Ethernet, and Bluetooth simplify setup and allow multiple users to connect effortlessly. Remote management through HP Web JetAdmin ensures easy control and monitoring of the device.
Maintenance is straightforward with a 250-sheet paper capacity that minimizes refills for small to medium workloads. The device produces crisp 1200 dpi black-and-white prints, supporting professional-quality documents every time. Security features powered by HP Wolf Pro Security protect sensitive data, an essential benefit for business environments.
While it is limited to monochrome printing, this model excels in functionality and efficiency for teams that prioritize speed and security. Power consumption peaks at 436 watts during operation, which is typical for laser printers with multifunction capabilities.
Best for: Small teams and office environments needing a fast, reliable monochrome printer with multifunction capabilities and strong security features.
What We Like:
- Fast printing speed of up to 35 ppm with duplex printing.
- Multifunction design: print, scan, copy, and fax.
- Flexible wireless connectivity including Wi-Fi, Ethernet, and Bluetooth.
- Remote device management and robust security features.
- Compact design suited for busy office spaces.
Specification:
| Feature | Details |
|---|---|
| Manufacturer | HP |
| Dimensions | Approx. 16.54 x 15.35 x 14.57 inches |
| Weight | Approx. 20.5 lbs (9.3 kg) |
| Print Speed | Up to 35 pages per minute |
| Print Resolution | Up to 1200 dpi |
| Paper Capacity | 250 sheets |
| Connectivity | Wi-Fi, Ethernet, Bluetooth |
| Functions | Print, Scan, Copy, Fax |
HP Color LaserJet Pro MFP 3301sdw Printer
- FROM AMERICA'S MOST TRUSTED PRINTER BRAND – Perfect for small teams printing, scanning and copying...
- PROFESSIONAL PRODUCTIVITY – Proficiency with every print—next-generation TerraJet toner brings your business to...
- ORIGINAL HP TONER CARTRIDGES – This HP printer uses Original HP 218A standard and 218X high yield LaserJet toner...
- UPGRADED FEATURES – Fast color printing, scan, copy, auto 2-sided printing, auto document feeder, and a 250-sheet...
- AWARD-WINNING RELIABILITY – Performance you can count on page after page, and always ready for the high demands...
The HP Color LaserJet Pro MFP 3301sdw is designed to meet the demands of small office environments where speed and quality matter. It tackles everyday printing challenges by delivering fast, high-quality color prints that keep workflows moving smoothly. Its 26 ppm print speed ensures documents are ready quickly, reducing wait times and increasing efficiency.
This all-in-one printer combines printing, scanning, and copying in one compact unit. The auto-duplexing feature helps save paper, while the 250-sheet capacity and auto document feeder minimize interruptions during busy workdays. Wireless and Ethernet connectivity options provide flexible placement and easy access for multiple users.
Maintenance is straightforward with original HP 218A or 218X toner cartridges that produce vibrant colors and consistent results. While the printer supports media sizes up to 8.5 x 14 inches, it is best suited for standard office documents. Its solid build weighs 37.7 pounds, offering durability but less portability for frequent moves.
The HP Color LaserJet Pro MFP 3301sdw is an efficient solution that balances functionality and convenience. It streamlines office tasks with reliable performance and sharp output, helping small teams stay productive with minimal hassle.
Best for: Small office teams needing a reliable, fast, and versatile color laser printer with wireless connectivity and high-quality output.
What We Like:
- Consistent print speeds up to 26 ppm in color and black
- Efficient auto-duplexing and large 250-sheet input tray
- Flexible wireless and Ethernet networking options
- Sharp print and scan resolutions up to 1200 x 1200 dpi
Specification:
| Feature | Details |
|---|---|
| Manufacturer | HP |
| Model | Color LaserJet Pro MFP 3301sdw |
| Dimensions (W x D x H) | 16.5 x 15.1 x 14.1 inches |
| Weight | 37.7 lb (17.1 kg) |
| Print Speed | Up to 26 ppm (color/black) |
| Print Resolution | Up to 1200 x 1200 dpi |
| Input Capacity | 250 sheets |
| Connectivity | Wi-Fi, Ethernet |
| Supported Media Size | Up to 8.5 x 14 inches |
Factors to Consider When Choosing an All in One Printer and Scanner
When choosing an all-in-one printer and scanner, you’ll want to think about how fast it prints and the types of connectivity it offers. Pay attention to the ink or toner it uses and how much media it can handle at once.
Don’t forget to check for built-in security features to keep your documents safe.
Printing Speed Importance
How quickly do you need your documents printed? If you handle large volumes or face tight deadlines, printing speed is essential. Faster printers reduce wait times, letting you complete jobs efficiently and boost productivity.
Printing speed, measured in pages per minute (PPM), indicates how fast a device outputs both color and black-and-white pages. Prioritizing a higher PPM helps you streamline your workflow, especially during busy periods when demand peaks.
However, if your printing needs are occasional or low-volume, ultra-fast speeds might not be as vital. Consider how often you print and the typical job size to determine the right speed for your home or office setup. Choosing a printer with an appropriate speed ensures smoother operations without unnecessary delays.
Connectivity Options Variety
Printing speed can keep your tasks moving quickly, but without reliable ways to connect your all-in-one printer and scanner, you might face bottlenecks. You’ll want a device that offers multiple connectivity options like Wi-Fi, Ethernet, USB, and wireless direct printing to guarantee compatibility with all your devices and flexible placement.
Dual-band Wi-Fi support (2.4 GHz and 5 GHz) boosts connection stability and speed, especially in busy wireless environments. If you print from your phone or tablet, look for Bluetooth, NFC, or mobile printing app compatibility to simplify remote printing.
For office setups with multiple users, Ethernet provides a secure, stable wired connection. Plus, cloud service and smart home device compatibility can streamline your workflow by connecting your printer to your broader digital ecosystem.
Ink and Toner Types
Although choosing the right all-in-one printer and scanner involves many factors, understanding ink and toner types is essential to matching your printing needs. Inkjet printers use liquid ink cartridges, perfect if you want high-quality color prints, while laser printers rely on dry toner powders, ideal for fast, high-volume printing.
If you’re looking to save money and reduce waste, refillable ink tanks in inkjets might suit you, though they require more frequent refills. Laser printers with high-yield toner cartridges offer longer intervals between replacements and lower cost per page, great for heavy use.
Keep in mind, some cartridges have chips to prevent refilling or third-party use, which can limit your options. Also, choose between dye-based or pigment-based inks depending on whether you prioritize color vibrancy or print durability.
Media Handling Capacity
What determines how smoothly your printing and scanning tasks flow? It’s the media handling capacity of your all-in-one printer. A larger paper tray, holding 250 sheets or more, means fewer refills during heavy printing.
Also, check the maximum media size it supports—whether it handles legal documents or 8.5 x 14 inches—to guarantee it fits your needs. Don’t overlook the automatic document feeder (ADF); a higher sheet capacity here speeds up multi-page scans and copies.
Versatility matters too: your printer should handle various media types like photo paper, envelopes, and labels. Choosing a model with strong media handling capacity keeps your workflow efficient and prevents interruptions, letting you focus on the task without constantly managing your printer’s paper supply.
Security Features Integration
How can you protect sensitive information when using an all-in-one printer and scanner? Look for devices with integrated security features like encryption, secure boot, and firmware validation to block unauthorized access. PIN or pull printing guarantees your confidential documents aren’t released until you authenticate at the device.
User authentication and access controls further restrict usage, keeping data safe during print and scan tasks. Some models offer remote management and security monitoring through centralized dashboards, helping you maintain device integrity effortlessly. Don’t forget to regularly update firmware to patch vulnerabilities and stay compliant with the latest security standards.
Prioritizing these security features helps you safeguard sensitive information and prevent data breaches when choosing your all-in-one printer and scanner.
Energy Efficiency Ratings
Why should energy efficiency matter when choosing an all-in-one printer and scanner? Because it directly affects your electricity bills and environmental impact. Look for devices with ENERGY STAR certification—these printers use less power both during operation and standby.
Models consuming around 4-7 watts when active are more efficient than those using over 20 watts. Also, prioritize printers with automatic duplex printing and power-saving modes to reduce energy waste further.
Choosing a highly energy-efficient printer not only cuts long-term costs but also lowers your carbon footprint. Always check for official energy efficiency ratings to ensure your device meets recognized standards. This way, you’ll save money and support sustainable energy use without compromising performance.
Frequently Asked Questions
How Do I Recycle Old Ink Cartridges Responsibly?
You can recycle old ink cartridges by returning them to manufacturer take-back programs or local recycling centers.
Don’t toss them in the trash—many stores offer free drop-off bins, helping you reduce waste responsibly.
Can These Printers Connect to Smart Home Devices?
When Sarah connected her HP OfficeJet to Alexa, she controlled printing hands-free.
Yes, many all-in-one printers support smart home integration, letting you print, scan, or check ink levels via voice commands or mobile apps seamlessly.
What Is the Average Lifespan of All-In-One Printers?
You can expect an all-in-one printer to last around 3 to 5 years with regular use. Proper maintenance and avoiding heavy workloads can extend its lifespan, keeping your device reliable for longer.
Are There Any Subscription Services for Ink Refills?
Ink subscription services are like a steady river, flowing ink directly to your printer without you lifting a finger.
Companies like HP Instant Ink and Epson ReadyInk keep your cartridges full, so you never run dry unexpectedly.
How Do Printer Warranties Typically Handle Hardware Failures?
Printer warranties usually cover hardware failures by offering free repairs or replacements within the warranty period.
You’ll need to provide proof of purchase and may have to send the printer to an authorized service center.
Conclusion
When choosing your all-in-one printer and scanner, consider your specific needs like print volume and color requirements. For example, imagine Sarah, a small business owner who picked the Epson EcoTank ET-4800 for its low ink costs and wireless convenience—perfect for her busy office.
By focusing on features that fit your lifestyle and budget, you’ll find a printer that keeps your work smooth and efficient every day. Prioritizing the best all-in-one printer and scanner options ensures you get reliable performance, quality prints, and seamless scanning capabilities tailored to your needs.
