15 Best Printers for Business Use in 2026 (Top Picks)

You need a printer that keeps up with your business pace, offering fast output, reliable wireless connectivity, and cost-effective toner use. Finding the best printers for business use means looking for models that handle high volumes without compromising quality.

For example, the Brother DCP-L2640DW is great for black-and-white printing, especially if you have a busy office.

On the other hand, the MFC-L8930CDW and HP Color LaserJet Pro MFP 3301sdw cover all-in-one color needs with smart features like duplex scanning and mobile integration.

Whether you prioritize speed, security, or a space-saving design, these top picks boost productivity.

Take a moment to explore what features align best with your workflow and budget. It’s all about finding the right fit for your business.

Brother DCP-L2640DW Wireless Monochrome Laser Printer

Experience efficient black-and-white printing designed to keep your business moving smoothly. The Brother DCP-L2640DW delivers fast output with speeds up to 36 pages per minute, helping you handle large volumes without delay. Its compact design fits neatly into any workspace, while the 250-sheet tray and 50-page auto document feeder reduce interruptions.

This multifunction printer simplifies daily tasks by integrating printing, scanning, and copying in one device. Wireless, Ethernet, and USB connections provide versatile options to connect multiple devices with ease. The Brother Mobile Connect app lets you manage print jobs remotely, adding convenience to busy workflows.

Maintenance is straightforward, though the starter toner yields about 700 pages, so planning for timely replacements is advisable in heavy-use settings. While it only supports monochrome printing, this focus ensures reliable and sharp black-and-white documents, ideal for text-heavy materials.

The Brother DCP-L2640DW is a practical choice for small businesses and home offices seeking dependable, high-speed monochrome multifunction printing with flexible connectivity and remote management.

Best for: Small businesses and home offices that need fast, reliable black-and-white printing, scanning, and copying with versatile connection options.

What We Like:

• Fast print speed of up to 36 ppm for quick output.
• Compact footprint with a 250-sheet tray and 50-page auto document feeder.
• Multiple connectivity options including dual-band wireless, Ethernet, and USB.
• Remote print management through the Brother Mobile Connect app.
• Affordable toner subscription option for easier maintenance.

Specification:

Feature	Details
Manufacturer	Brother
Dimensions (W x D x H)	Approximately 16.1 x 15.7 x 12.5 inches (41 x 40 x 32 cm)
Weight	Around 15.4 lbs (7 kg)
Printing Technology	Monochrome Laser
Paper Capacity	250-sheet tray
Auto Document Feeder	50 pages
Connectivity	Dual-band wireless, Ethernet, USB
Scanning Speed	23.6 ipm (black and white)

Brother MFC-L8930CDW Color Laser All-in-One Printer

The Brother MFC-L8930CDW Color Laser All-in-One Printer is engineered to enhance productivity in busy office settings. It tackles slow print jobs with speedy output up to 33 pages per minute, ensuring you meet tight deadlines without compromising on sharp color or black-and-white quality. Its compact form takes up 25% less space than previous models, fitting comfortably into crowded workspaces.

This printer excels at multitasking with duplex printing, scanning, and copying, streamlining routine tasks. The 80-page automatic document feeder supports double-sided scanning at 104 images per minute, saving valuable time on bulky documents. Connectivity is flexible through dual-band Wi-Fi and Gigabit Ethernet, managed easily on a responsive 7-inch touchscreen.

Maintenance is straightforward but keep in mind that toner replacement, especially high-yield cartridges, can be costly. The touchscreen interface may require a brief adjustment period for new users. Security features such as NFC badge authentication protect sensitive data, adding peace of mind in shared environments.

Best for: offices that require fast, versatile color laser printing combined with advanced scanning and secure network connections.

What We Like:

• High-speed print and copy capability with crisp output
• Space-saving, compact design ideal for busy workspaces
• Efficient duplex scanning with a large-capacity document feeder
• Flexible connectivity options including dual-band Wi-Fi and Ethernet
• Robust security with NFC badge authentication

Specification:

Feature	Description
Manufacturer	Brother
Dimensions (W×D×H)	Approx. 16.1 × 18.7 × 15.7 in (41 × 47.5 × 40 cm)
Weight	Approx. 31.6 lb (14.3 kg)
Color Options	White/Gray
Connectivity	Dual-band Wi-Fi, Gigabit Ethernet
Touchscreen Size	7 inches

Brother MFC-L3720CDW Wireless Color Laser Printer

Experience efficient, professional color printing designed to keep your business moving smoothly with the Brother MFC-L3720CDW Wireless Color Laser Printer. This reliable device tackles everyday printing challenges by delivering fast output speeds up to 19 pages per minute, helping reduce wait times and boost productivity.

Its automatic duplex feature cuts paper usage while the 250-sheet capacity, along with a 50-sheet automatic document feeder, supports uninterrupted workflows. With multiple connectivity options like dual-band Wi-Fi, Wi-Fi Direct, and USB 2.0, teams can easily share the printer without hassle.

The intuitive 3.5-inch touchscreen offers quick access to 48 shortcuts and integrates seamlessly with cloud services such as Google Drive and Dropbox. This streamlines document management and reduces the need for manual handling. Maintenance is straightforward, supported by mobile printing capabilities and Amazon Dash Replenishment readiness to monitor supplies and simplify upkeep.

While the paper capacity may require refills during heavy use, and the USB 2.0 interface is not the latest standard, the printer’s reliable performance and smart features make it a solid choice for businesses aiming for efficient, quality color printing.

Best for: Small to medium-sized businesses seeking professional color printing with versatile connectivity and smart document management features.

What We Like:

• Fast print speeds with automatic duplexing for efficient output
• Multiple wireless and USB connections that support shared use
• User-friendly touchscreen with cloud integration for easy workflow
• Mobile printing and remote monitoring simplify maintenance

Specification:

Feature	Details
Manufacturer	Brother
Model	MFC-L3720CDW
Printing Technology	Wireless Color Laser
Print Speed	Up to 19 pages per minute
Paper Capacity	250 sheets + 50-sheet ADF
Connectivity	Dual-band Wi-Fi, Wi-Fi Direct, USB 2.0
Display	3.5-inch touchscreen
Dimensions (W×D×H)	Approx. 16.1 × 18.1 × 12.7 inches
Weight	Approx. 28 lbs

Brother Work Smart 1360 Wireless Color Inkjet Printer

The Brother Work Smart 1360 Wireless Color Inkjet Printer is designed to streamline your daily office tasks. It combines printing, copying, and scanning in one compact device, saving valuable desk space. This multifunctional printer helps reduce time spent managing separate machines.

Its automatic duplex printing and 20-sheet automatic document feeder (ADF) simplify handling multi-page documents. You can complete high-volume jobs with fewer interruptions. Wireless connectivity lets you print from smartphones, tablets, or computers effortlessly, adapting to your varied workflow.

Maintenance is straightforward with the option to subscribe to a free ink delivery service, minimizing downtime caused by empty cartridges. The Brother Mobile Connect app enhances mobile management, making printing and scanning tasks easier to control remotely.

While the print speeds are moderate compared to some laser printers, this inkjet model delivers vibrant color quality suitable for small business and home office needs. The compact design fits well in limited spaces but includes a smaller 1.8-inch display, which may limit advanced menu navigation.

Best for: Small business owners and home office users needing a versatile, space-saving printer that handles everyday tasks efficiently.

What We Like:

• Automatic duplex printing and 20-sheet ADF improve productivity.
• Wireless connectivity supports printing from multiple devices.
• Brother Mobile Connect app simplifies mobile device management.
• Free ink subscription trial helps maintain consistent ink supply.

Specification:

Feature	Details
Manufacturer	Brother
Dimensions (W x D x H)	Compact (exact size not provided)
Weight	Not specified
Technology	Wireless Color Inkjet
Display	1.8-inch color touchscreen
Document Feeder	20-sheet Automatic Document Feeder (ADF)

HP Color LaserJet Pro MFP 3301sdw Printer

The HP Color LaserJet Pro MFP 3301sdw offers a dependable solution for small teams needing professional-quality color printing. It handles multiple tasks like printing, scanning, copying, and faxing smoothly, helping you keep workflows seamless. Fast print speeds of up to 26 pages per minute reduce waiting times, boosting overall productivity.

Designed with efficiency in mind, this all-in-one printer includes auto duplex printing and a 250-sheet input tray. These features minimize interruptions, letting you focus on important work without constant paper refills. The auto document feeder simplifies multi-page scanning and copying, making complex jobs easier.

Maintenance is straightforward with original HP 218A and 218X toners featuring TerraJet technology. These toners deliver vivid colors and ensure cartridge security, supported by firmware updates that protect your investment. However, the printer restricts use to HP cartridges with chips, limiting options for third-party or refilled toners.

This model suits busy office environments where reliability and color quality are essential. While it may be larger than needed for occasional home use, its robust design meets the demands of frequent, high-volume printing.

Best for: Small teams and office environments needing an efficient, professional all-in-one color laser printer.

What We Like:

• Fast and consistent print speeds up to 26 ppm.
• Auto duplex and large input tray reduce downtime.
• Original HP toners with TerraJet tech ensure vivid, secure prints.
• Easy multi-page handling with auto document feeder.
• Reliable all-in-one functionality for busy workspaces.

Specification:

Feature	Details
Manufacturer	HP
Dimensions (W×D×H)	Approximately 16.3 × 15.4 × 13.3 in (41.4 × 39.1 × 33.8 cm)
Weight	About 38.5 lb (17.5 kg)
Color Options	White with black accents
Toner Compatibility	Original HP 218A / 218X

HP LaserJet Pro MFP 3101sdw Wireless Printer

Experience the convenience and efficiency of the HP LaserJet Pro MFP 3101sdw, designed to meet the demands of small teams and growing businesses. This monochrome all-in-one printer delivers sharp, professional-quality prints with speeds up to 40 ppm, helping you complete tasks quickly and confidently.

Its compact design fits easily into any office space, while supporting printing, scanning, and copying. The built-in duplex printing saves paper and time by automatically printing on both sides, enhancing workflow efficiency. With a 250-sheet input tray and 50-sheet automatic document feeder, it manages moderate workloads without constant intervention.

Stay connected with multiple options including Wi-Fi, Ethernet, and AirPrint, allowing seamless printing from various devices. While it handles high-volume black-and-white printing reliably, it’s important to note it doesn’t support color output. Maintenance is straightforward, but consider the power consumption of 436 watts during operation when planning for energy use.

Best for: Small teams and businesses needing a fast, reliable monochrome multifunction printer with wireless connectivity for efficient office tasks.

What We Like:

• Fast print speeds up to 40 ppm with crisp 1200 x 1200 dpi resolution
• Automatic duplex printing reduces paper use and boosts productivity
• Wide connectivity options including Wi-Fi, Ethernet, and AirPrint
• Compact design suitable for limited office space
• Handles scanning and copying alongside printing

Specification:

Feature	Details
Manufacturer	HP
Dimensions	Compact size (exact not provided)
Weight	Not specified
Printing Technology	Monochrome Laser
Print Speed	Up to 40 pages per minute
Resolution	1200 x 1200 dpi
Paper Capacity	250-sheet input tray, 50-sheet ADF
Connectivity	Wi-Fi, Ethernet, AirPrint
Functions	Print, Scan, Copy, Duplex

Brother HL-6210DW Professional Wireless Laser Printer

The Brother HL-6210DW Professional Wireless Laser Printer delivers fast, reliable printing for busy workspaces. It handles demanding printing tasks by producing up to 50 pages per minute, which keeps your workflow moving without delays. This printer is designed to reduce interruptions with its large paper capacity, ensuring fewer refills during high-volume jobs.

Its wireless connectivity options include dual-band Wi-Fi and Gigabit Ethernet, making it easy to share the printer across a network or print directly from mobile devices. This flexibility supports a variety of office setups and simplifies printing from multiple sources.

Maintenance is straightforward with Brother’s ultra high-yield toner cartridges, which lower running costs by producing up to 18,000 pages each. While this requires using genuine Brother cartridges, it helps maintain print quality and reduces the frequency of replacements.

Security is a priority with the Brother HL-6210DW, featuring advanced Triple Layer Security to safeguard your documents and network during every print job. This makes it a strong choice for businesses that handle sensitive information regularly.

Best for: Offices and professionals needing fast, high-volume printing with secure and flexible wireless connectivity.

What We Like:

• Prints up to 50 pages per minute for efficient high-volume output
• Large, expandable paper capacity minimizes workflow interruptions
• Dual-band wireless and Gigabit Ethernet support seamless network integration
• Ultra high-yield toner cartridges reduce maintenance frequency and cost
• Advanced Triple Layer Security protects sensitive data during printing

Specification:

Feature	Details
Manufacturer	Brother
Dimensions (W×D×H)	16.1 × 15.7 × 8.7 inches (41 × 40 × 22 cm)
Weight	21.8 lb (9.9 kg)
Connectivity	Dual-band Wi-Fi, Gigabit Ethernet
Paper Capacity	520-sheet main tray, 100-sheet multipurpose tray, expandable to 1,660 sheets

Brother MFC-L5915DW Professional Laser Printer All-in-One

Businesses that demand fast, reliable monochrome printing will find the Brother MFC-L5915DW Professional Laser Printer All-in-One an effective solution. It handles high-volume tasks with ease, printing and copying up to 50 pages per minute to keep office workflows smooth and uninterrupted.

Its 70-page auto document feeder supports single-pass, two-sided scanning at 56 images per minute, simplifying large batch scanning jobs. The large scanning glass accommodates legal-size documents, making it versatile for different paper sizes.

Maintenance is streamlined with an ultra high-yield toner cartridge that produces approximately 18,000 pages, lowering operating costs and reducing cartridge replacements. Network connectivity is flexible, featuring built-in Gigabit Ethernet and dual-band WiFi for both wired and wireless setups.

The device supports auto two-sided printing, which minimizes paper use and contributes to cost savings. While it excels in monochrome output, it does not support color printing or advanced finishing features, which may be a consideration for some offices.

Best for: Offices and businesses requiring efficient, high-speed black-and-white printing, copying, and scanning with versatile network options.

What We Like:

• High-speed printing and copying at up to 50 ppm
• Efficient two-sided scanning with 70-page auto document feeder
• Supports wired Gigabit Ethernet and dual-band WiFi connectivity
• Long-lasting ultra high-yield toner cartridge lowers costs

Specification:

Feature	Details
Manufacturer	Brother
Dimensions (W x D x H)	Approx. 16.1 x 15.7 x 12.5 in (41 x 40 x 31.7 cm)
Weight	Approx. 29.8 lb (13.5 kg)
Color Options	White

Brother MFC-L2820DW Wireless Monochrome Laser Printer

Experience efficient printing and multifunction convenience with the Brother MFC-L2820DW, a compact monochrome laser printer designed to streamline your office tasks. It tackles printing, scanning, copying, and faxing within a small footprint, making it ideal for limited spaces.

This printer delivers up to 36 pages per minute, helping you handle large jobs quickly. The 50-page auto document feeder simplifies multi-page scanning and copying tasks, reducing manual effort and saving valuable time.

Connectivity is flexible with dual-band wireless, Ethernet, and USB options, plus a 2.7-inch touchscreen for easy access to cloud apps. Managing printing remotely is straightforward with the Brother Mobile Connect app, enhancing workflow efficiency.

Maintenance is simplified through a toner subscription service that can cut your toner costs by up to 50%. This ensures you always have supplies on hand, avoiding interruptions in your work.

Best for: Small offices and home workspaces that require a compact, fast, and versatile monochrome all-in-one printer with wireless and cloud connectivity.

What We Like:

• High-speed printing of up to 36 ppm supports busy workloads.
• Multiple connectivity choices including dual-band Wi-Fi and Ethernet.
• Convenient toner subscription saves up to 50% and automates supply delivery.

Specification:

Feature	Details
Manufacturer	Brother
Dimensions (W x D x H)	16.1 x 15.7 x 12.7 inches
Weight	Approx. 18.7 lb (8.5 kg)
Color	Monochrome (Black & White)
Connectivity	Dual-band Wireless, Ethernet, USB
Display	2.7-inch Touchscreen

Brother MFC-L5710DW Wireless Monochrome Laser Printer

The Brother MFC-L5710DW Wireless Monochrome Laser Printer tackles the challenge of busy offices needing quick, clear printing. It prints at a rapid pace of up to 48 pages per minute, helping you finish tasks faster. This speed ensures your workflow stays smooth and efficient.

Its 50-page auto document feeder supports duplex scanning at 60 images per minute. You can scan documents directly to cloud services or convert them into editable Microsoft Office files. This feature simplifies document management and saves time on manual tasks.

Connectivity options include built-in Gigabit Ethernet and dual-band wireless. These allow you to print and scan effortlessly from mobile devices. The printer also supports Alexa voice control, adding hands-free convenience to your workspace.

Maintenance is straightforward with a super high-yield toner cartridge. It reduces the frequency of replacements, keeping operating costs manageable. While it only prints in monochrome, this device suits offices focusing on black-and-white documents without color needs.

Best for: offices requiring fast, high-quality monochrome printing with efficient duplex scanning and versatile mobile connectivity.

What We Like:

• Fast printing and copying speeds up to 48 ppm
• Duplex scanning with cloud and editable Office document support
• Flexible wired and wireless connectivity options
• Alexa voice control for hands-free operation
• Low operating costs with super high-yield toner cartridge

Specification:

Specification	Details
Manufacturer	Brother
Dimensions (W×D×H)	Approx. 16.1 × 16.7 × 12.7 in (40.9 × 42.4 × 32.3 cm)
Weight	Approx. 24.7 lb (11.2 kg)
Printing Technology	Monochrome Laser
Connectivity	Gigabit Ethernet, Dual-band Wireless, Mobile Device Support, Alexa Voice Control

Brother HL-L2460DW Wireless Monochrome Laser Printer

The Brother HL-L2460DW is a compact monochrome laser printer designed to deliver sharp, professional-quality documents quickly. It prints at speeds up to 36 pages per minute, making it ideal for busy environments where time is essential. Its automatic duplexing saves paper effortlessly, reducing waste and lowering operating costs.

Connectivity is flexible with dual-band Wi-Fi, Ethernet, USB, and mobile printing through Brother Mobile Connect. This versatility means you can print from various devices without hassle. The 250-sheet paper tray accommodates different media types, minimizing interruptions during printing tasks.

Maintenance is straightforward, especially with the Refresh EZ Subscription service that cuts toner costs by up to 50%. While the starter toner cartridge yields about 700 pages, frequent users may need to replace it sooner. The printer’s compact design fits well in small offices or home workspaces without occupying much room.

Best for: Small offices and home users needing a fast, reliable monochrome printer with versatile connectivity and cost-effective toner management.

What We Like:

• Fast printing speed with automatic duplexing to save paper.
• Multiple connectivity options including dual-band Wi-Fi and mobile printing.
• Cost-saving toner subscription reduces expenses significantly.
• Compact design suited for limited desk space.

Specification:

Feature	Details
Manufacturer	Brother
Dimensions	14.2 x 14.2 x 7.2 inches
Weight	18.7 lbs (8.5 kg)
Printing Technology	Monochrome laser
Paper Tray Capacity	250 sheets
Connectivity	Dual-band Wi-Fi, Ethernet, USB, Mobile printing

HP OfficeJet Pro 9125 Wireless All-in-One Printer

Experience seamless productivity with the HP OfficeJet Pro 9125 Wireless All-in-One Printer, designed to deliver fast and professional-quality color prints. This versatile machine is perfect for businesses that need efficient printing without compromising on quality. It handles high-volume tasks effortlessly, thanks to its 250-sheet input tray and fast print speeds.

The printer supports wireless connectivity through dual-band Wi-Fi, allowing you to print, scan, copy, and fax directly from your smartphone via the intuitive 2.7-inch touchscreen or HP app. This simplifies daily operations and keeps your workflow smooth and flexible.

Maintenance is straightforward with HP’s AI technology, which optimizes print layouts to reduce paper waste. You also benefit from a 3-month Instant Ink trial that helps manage ink supply efficiently. However, note that the printer requires original HP cartridges with HP chips, which may limit cartridge options and increase costs over time.

Built with sustainability in mind, this model incorporates recycled plastics and offers robust security features through HP Wolf Pro Security, protecting sensitive business data.

Best for: Businesses and professionals needing a fast, versatile all-in-one color printer with wireless capabilities and advanced security.

What We Like:

• Fast printing up to 22 ppm black and 18 ppm color with automatic duplexing
• Large 250-sheet tray handles extensive print jobs smoothly
• Easy wireless operation via touchscreen and HP app
• AI-driven print optimization reduces waste
• Strong security features with HP Wolf Pro Security

Specification:

Feature	Details
Manufacturer	HP
Dimensions (W×D×H)	18.9 × 16.9 × 9.8 inches
Weight	21.8 lbs (9.9 kg)
Connectivity	Dual-band Wi-Fi, USB
Display	2.7-inch color touchscreen
Paper Capacity	250 sheets
Functions	Print, scan, copy, fax
Duplexing	Automatic
Material	Recycled plastics

HP LaserJet Pro MFP 3101fdw All-in-One Printer

Experience seamless productivity with the HP LaserJet Pro MFP 3101fdw, designed to handle all your printing, scanning, copying, and faxing needs efficiently. This monochrome all-in-one printer delivers sharp black-and-white documents at speeds up to 35 pages per minute, helping your small team stay on schedule without unnecessary delays.

Its compact design includes an auto two-sided printing feature and an auto document feeder, making multi-page tasks faster and reducing manual effort. You’ll find the setup and maintenance straightforward, ensuring minimal downtime and consistent output quality.

Connectivity is versatile, offering wireless, Ethernet, and Bluetooth options that support a variety of devices and platforms. This flexibility makes it easy to integrate into your existing office environment, enhancing collaboration and workflow.

Security is a priority with HP Wolf Pro Security, protecting sensitive information from unauthorized access. While it supports up to seven users, it’s best suited for small offices that require reliable, secure, and professional-quality monochrome printing.

Best for: small teams and busy offices seeking a fast, secure, and efficient monochrome multifunction printer.

What We Like:

• Fast printing up to 35 ppm with auto two-sided capability
• Multiple connectivity options including wireless, Ethernet, and Bluetooth
• Robust security features via HP Wolf Pro Security
• Auto document feeder streamlines scanning and copying
• Compact design tailored for small office spaces

Specification:

Feature	Details
Manufacturer	HP
Model	LaserJet Pro MFP 3101fdw
Printing Speed	Up to 35 pages per minute
Printing Type	Monochrome (Black & White)
Connectivity	Wireless, Ethernet, Bluetooth
Users Supported	Up to 7 users
Dimensions	Not specified
Weight	Not specified

HP Color LaserJet Pro MFP 3301fdw Printer

Experience professional-quality color printing that keeps up with your team’s pace. The HP Color LaserJet Pro MFP 3301fdw Printer delivers sharp, vivid prints at speeds up to 26 pages per minute, helping you meet deadlines without compromising quality.

This versatile all-in-one device combines printing, scanning, copying, and faxing into one compact machine. It simplifies multitasking with features like auto two-sided printing and single-pass two-sided scanning, reducing manual effort and saving time.

Designed for busy offices, its 250-sheet input tray and automatic document feeder handle large jobs smoothly. Maintenance is straightforward but requires genuine HP cartridges with chips to ensure consistent performance and security. Regular firmware updates protect your device and keep it running efficiently.

Wireless dual-band Wi-Fi with self-reset enhances reliability and connectivity. This printer’s robust design supports everyday business needs, making it a trusted choice for small teams seeking professional results and seamless functionality.

Best for: Small teams and professionals needing fast, reliable, and high-quality color printing with multifunction capabilities in a compact office environment.

What We Like:

• Fast, vibrant color printing up to 26 ppm with TerraJet toner
• Multifunctional design: print, scan, copy, fax with duplex capabilities
• Reliable wireless dual-band Wi-Fi and self-reset feature
• Efficient handling of high-volume tasks with 250-sheet tray and auto document feeder
• Maintains security and performance through required firmware updates

Specification:

Feature	Details
Manufacturer	HP
Dimensions (W×D×H)	Approx. 16.9 × 15.4 × 12.5 inches (43 × 39 × 31.7 cm)
Weight	Approx. 35.2 lbs (16 kg)
Color Options	White
Print Speed	Up to 26 pages per minute
Input Tray Capacity	250 sheets
Connectivity	Wireless dual-band Wi-Fi

Brother MFC-L8730CDW Color Laser All-in-One Printer

Experience efficient, high-quality color printing that keeps pace with your busy office. The Brother MFC-L8730CDW Color Laser All-in-One Printer delivers sharp black text and vibrant color prints at speeds up to 33 pages per minute. Its compact design helps you save space without compromising performance.

This multifunction printer simplifies your workflow with a fast, two-sided scanner capable of handling legal-size documents. Navigation is easy on the intuitive 3.5-inch touchscreen, while flexible connectivity options like dual-band Wi-Fi and Gigabit Ethernet keep your devices seamlessly connected.

Maintenance is straightforward with cost-effective, high-yield toner cartridges that reduce frequent replacements. Security is front and center, featuring NFC badge authentication and triple-layer protection to safeguard sensitive information. Additionally, this model supports eco-friendly office practices, helping reduce your environmental footprint.

While the color toner yield may require periodic replacement in heavy-use settings, and the initial investment is higher than basic printers, the MFC-L8730CDW balances these with its robust features and space-saving design.

Best for: Businesses and professionals needing fast, reliable color printing, efficient duplex scanning, and strong security in a compact all-in-one device.

What We Like:

• Fast, duplex printing and scanning with legal-size document support
• User-friendly 3.5-inch touchscreen interface
• High-yield toner options for cost-effective operation
• Advanced security features including NFC badge authentication
• Compact design ideal for space-conscious offices

Specification:

Feature	Details
Manufacturer	Brother
Dimensions (W x D x H)	16.1 x 18.7 x 15 inches
Weight	37.9 lbs
Print Speed	Up to 33 ppm
Scanner Type	Duplex, legal-size capable
Connectivity	Dual-band Wi-Fi, Gigabit Ethernet
Display	3.5-inch touchscreen

Factors to Consider When Choosing a Printer for Business

When choosing a printer for your business, you’ll want to consider how fast it prints and whether you need color or just black and white. Check the connectivity options to make sure it fits your setup.

Also, think about how much it costs to operate over time. Don’t forget to evaluate the paper handling capacity to keep your workflow smooth.

Printing Speed Requirements

Choosing a printer that matches your printing speed needs can make a significant difference in daily operations. If you regularly handle large print jobs, aim for a printer with at least 20 pages per minute (ppm).

For high-volume offices, models offering 40 ppm or more help reduce wait times and boost productivity. If your business has moderate printing demands, a 30 ppm printer strikes a great balance between speed and cost.

Remember that black-and-white printing usually runs faster than color, so consider which you’ll use most. Most importantly, make sure the printer’s maximum speed corresponds with your typical workload to avoid bottlenecks and keep your workflow smooth.

Matching speed to needs ensures your business stays efficient and responsive. It’s all about finding the right fit for how you work every day.

Color vs. Monochrome

Although color printers offer vibrant visuals perfect for marketing materials and presentations, monochrome printers provide a more budget-friendly option for high-volume black-and-white printing. If your business mainly prints text documents, monochrome models save money on toner and generally print faster, helping you handle routine office tasks efficiently.

On the other hand, if you need to produce reports or marketing materials with vivid images and branding elements, color printers are the better choice despite their higher ink consumption and operating costs. Ultimately, your decision should hinge on your specific printing volume, budget, and quality requirements.

Connectivity Options Available

A printer’s connectivity options play a crucial role in how smoothly it integrates with your office setup. You’ll want to take into account printers offering Wi-Fi, Ethernet, USB, and mobile printing protocols to suit your workspace.

Dual-band wireless (2.4GHz/5GHz) ensures a faster, more stable connection for wireless printing. If you have a shared office environment, Ethernet connectivity provides a reliable wired network link.

Many printers now support cloud services and mobile apps, allowing you to print and scan remotely from your smartphone or tablet. Don’t overlook security features either—compatibility with VPNs and secure Wi-Fi protects sensitive business documents.

Choosing a printer with versatile, secure connectivity options ensures your team stays productive and your documents remain safe. It really makes a difference in keeping your office running smoothly.

Operating Cost Efficiency

Many businesses overlook how much operating costs impact their bottom line when selecting a printer. To maximize cost efficiency, look for printers that use high-yield toner or ink cartridges—they lower your cost per page and reduce replacement frequency.

Consider models offering subscription services or refill programs, which save you money on consumables over time. Don’t forget to evaluate energy efficiency and maintenance needs to cut ongoing expenses.

Choose printers compatible with genuine, high-capacity cartridges, avoiding the unpredictable costs tied to third-party supplies. Finally, analyze the total cost of ownership by factoring in the initial purchase price, toner or ink expenses, and potential repair costs.

Paper Handling Capacity

Operating costs matter, but you also need to think about how much paper your printer can handle to keep your workflow smooth. Start by checking the input tray capacity—make sure it holds enough sheets to match your usual printing volume without constant refills.

If you often scan or copy multi-page documents, go for a model with an auto document feeder (ADF). It really boosts efficiency and saves you time.

Also, consider the maximum media size your printer supports. This way, you can handle different document formats or special media whenever needed.

Look out for expandable or additional trays if your workload spikes. And finally, choose a printer with automatic duplex printing—it saves time and cuts down on paper waste by minimizing manual effort during double-sided printing tasks.

Security Features Included

Protecting sensitive business data starts with choosing a printer that includes robust security features. Look for devices offering encryption, secure user authentication, and user access controls to safeguard your documents.

Printers with built-in protocols like HP Wolf Pro Security or Triple Layer Security provide advanced defenses against cyber threats and unauthorized access. Enhancing physical security through NFC badge authentication or biometric logins ensures only authorized personnel can operate the printer.

Don’t overlook secure printing options like PIN or password-protected jobs, which prevent confidential documents from falling into the wrong hands. Ultimately, prioritize printers that receive regular firmware updates to patch vulnerabilities and maintain compatibility with evolving security standards.

These features collectively help protect your business’s sensitive information effectively. It’s all about staying one step ahead when it comes to security.

Mobile and Cloud Integration

Choosing a printer with seamless mobile and cloud integration can transform how you manage documents in your business. Make sure the printer supports mobile printing options like AirPrint, Google Cloud Print, or proprietary apps for easy on-the-go printing.

Also, verify it’s compatible with cloud storage services such as Google Drive, Dropbox, or OneDrive. This lets you scan and print directly from the cloud, which is super convenient.

Look for built-in Wi-Fi and network connectivity so you can print remotely from multiple devices without dealing with cables. Printers with dedicated mobile apps are great—they let you monitor toner levels, manage print jobs, and perform maintenance right from your smartphone or tablet.

And don’t forget to check if the printer supports cloud-based workflows like scan-to-cloud or print-from-cloud. These features help streamline collaboration across different locations efficiently.

Frequently Asked Questions

How Often Should I Perform Maintenance on My Business Printer?

You should perform maintenance on your business printer every 3-6 months, or more often if you use it heavily. Regular cleaning and checking toner levels help avoid jams and keep it running smoothly.

It’s a good idea to keep an eye on how often you’re printing. If your printer starts acting up or prints aren’t as clear, it might be time to check it sooner.

Staying on top of maintenance can save you from bigger headaches down the road. Plus, it helps your printer last longer and work better every day.

What Are the Environmental Impacts of Laser vs. Inkjet Printers?

Laser printers use more energy and produce toner waste, while inkjet printers consume less power but generate more plastic cartridge waste.

You should consider your usage and recycling options to minimize environmental impact effectively. It really depends on what fits your needs best and how you handle recycling.

Can These Printers Integrate With Cloud-Based Accounting Software?

About 70% of modern printers integrate seamlessly with cloud-based accounting software. This means you can easily print invoices and reports directly from the cloud.

It really boosts efficiency and helps cut down on manual data entry errors in your business operations. So, it’s a smart move if you want to keep things running smoothly.

What Security Features Protect Sensitive Documents on These Printers?

You’ll find these printers protect sensitive documents using encryption, secure print release, user authentication, and access controls.

They also offer firmware updates and audit trails to keep your data safe from unauthorized access or breaches.

Pretty handy, right? These features work together to ensure your information stays secure throughout the printing process.

Are There Cost-Saving Tips for Bulk Printing Supplies?

You know what they say, “A penny saved is a penny earned.” You can save big by buying supplies in bulk, opting for compatible cartridges, and setting printers to draft mode for less critical documents.

It’s all about smart choices with your printing. Grab those bulk deals whenever you can—they really add up over time. And if the print isn’t super important, draft mode does the trick without using up too much ink.

Conclusion

Choosing the right printer can be the difference between smooth sailing and a rocky road in your business. Whether you need speed, color, or wireless convenience, these top picks cover all bases.

Don’t let printer troubles slow you down—invest wisely to keep your workflow humming like a well-oiled machine. Remember, the right printer isn’t just a tool; it’s a partner that helps your business shine every day.

In 2026, selecting from the best printers for business use means focusing on features that boost productivity and reliability. From fast printing speeds to vibrant color output and seamless wireless connections, the perfect printer makes all the difference. So take your time, weigh your options, and choose a printer that supports your business goals effortlessly. After all, a smart investment in a quality business printer keeps your office running smoothly and your customers impressed.