11 Best Office Printer Scanners for 2026
You’ll want office printer scanners that combine sharp print quality, fast speeds, and versatile connectivity for 2026. The best office printer scanners deliver reliable performance, multifunction features, and seamless wireless ease to boost productivity.
Models like Canon PIXMA TR7120 and HP OfficeJet Pro 8125e offer wireless ease and multifunction features. If space-saving design and eco-friendly options matter, check out Epson EcoTank ET-4800 or Brother DCP-L2640DW.
With auto duplexing, secure printing, and high paper capacities, these choices suit various business needs. Keep exploring to uncover the best fit for your workspace.
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Canon PIXMA TR7120 Wireless Inkjet Printer White
- Affordable Versatility - A budget-friendly all-in-one printer perfect for both home users and hybrid workers...
- Crisp, Vibrant Prints - Experience impressive print quality for both documents and photos, thanks to its...
- Effortless Setup & Use - Get started quickly with easy setup for your smartphone or computer, so you can print...
- Reliable Wireless Connectivity - Enjoy stable and consistent connections with dual-band Wi-Fi (2.4GHz or 5GHz...
- Seamless Multi-Page Handling - Tackle multi-page documents with ease using the Auto Document Feeder (ADF) for quick...
Experience hassle-free printing with the Canon PIXMA TR7120, designed to fit seamlessly into your home or hybrid workspace. This compact all-in-one printer tackles a variety of tasks, from sharp documents to vivid photos, without taking up much desk space. Its clean, white design blends well with modern setups while delivering reliable performance.
Managing your print jobs is straightforward thanks to the clear 1.42” OLED display, which simplifies navigation. The printer supports automatic duplex printing, helping you save paper by printing on both sides with ease. The Auto Document Feeder speeds up multi-page scanning and copying, cutting down your time spent on routine tasks.
Connectivity won’t slow you down, as the PIXMA TR7120 offers dual-band Wi-Fi and mobile printing compatibility. This means you can print wirelessly from smartphones, tablets, or laptops, improving your workflow whether you work remotely or at home. The printer’s high-resolution output, up to 1200 x 1200 dpi, ensures vibrant photos and crisp text every time.
Maintenance is straightforward but note that the paper tray holds up to 100 sheets, which might require frequent refills during heavy use. Also, while the OLED screen is clear, it lacks a color touchscreen, which could limit ease of use for some.
Best for: users needing a versatile, space-saving all-in-one printer with wireless features for home or hybrid work environments.
What We Like:
- Automatic duplex printing reduces paper waste.
- Efficient multi-page handling with Auto Document Feeder.
- High-quality color and black-and-white prints.
- Reliable wireless connectivity via dual-band Wi-Fi.
- Compact design fits easily on small desks.
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Canon |
| Dimensions (W×D×H) | 14.5 × 11.7 × 6.1 in |
| Weight | Approx. 13.7 lb |
| Color Options | White |
| Display | 1.42” Monochrome OLED |
| Paper Tray Capacity | 100 sheets |
Canon PIXMA TS6520 Wireless Color Inkjet Printer
- Affordable Versatility - A budget-friendly all-in-one printer perfect for both home users and hybrid workers...
- Crisp, Vibrant Prints - Experience impressive print quality for both documents and photos, thanks to its...
- Effortless Setup & Use - Get started quickly with easy setup for your smartphone or computer, so you can print...
- Reliable Wireless Connectivity - Enjoy stable and consistent connections with dual-band Wi-Fi (2.4GHz or 5GHz...
- Scan & Copy Handling - Utilize the device’s integrated scanner for efficient scanning and copying operations
The Canon PIXMA TS6520 is designed to simplify your printing needs at home or in a hybrid work setup. Its compact and sleek design fits effortlessly into any workspace, helping you save room without sacrificing functionality. The clear 1.42” OLED display makes it easy to monitor ink levels and adjust settings, keeping your workflow smooth and efficient.
This all-in-one printer delivers sharp prints at 1200 x 1200 dpi, whether you’re creating documents or vibrant photos. Its auto duplex printing feature reduces paper waste by printing on both sides, while borderless printing lets you produce professional-looking creative projects. Wireless connectivity ensures you can print directly from smartphones or tablets using Canon PRINT, Apple AirPrint, and other apps.
Maintenance is straightforward with its hybrid ink system, which balances cost and quality, although frequent color printing may require more regular cartridge changes. The printer holds up to 100 sheets, which fits typical home or small office use but may require more frequent refills for larger tasks. Print speeds are moderate, especially for color prints, so it is best suited for everyday documents rather than high-volume jobs.
Overall, the Canon PIXMA TS6520 combines versatility and convenience in a compact package. It meets the needs of users who want reliable wireless printing, scanning, and copying without complex setups or bulky equipment.
Best for: Home users and hybrid workers seeking a compact, affordable, and versatile all-in-one printer with wireless capabilities and quality color and black-and-white printing.
What We Like:
- Compact design with an easy-to-read 1.42” OLED display
- Auto duplex and borderless printing for efficient and creative output
- Reliable wireless connectivity supporting multiple mobile platforms
- Balanced hybrid ink system for quality prints and cost management
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Canon |
| Dimensions | Compact (exact size not provided) |
| Weight | Not specified |
| Color Options | White |
| Display | 1.42” OLED |
| Print Resolution | 1200 x 1200 dpi |
| Paper Capacity | Up to 100 sheets |
| Ink System | 2-cartridge hybrid ink |
| Connectivity | Wireless (Canon PRINT, Apple AirPrint, etc.) |
HP OfficeJet Pro 8125e Wireless All-in-One Printer
- The OfficeJet Pro 8125e is perfect for home offices printing professional-quality color documents like business...
- PERFECTLY FORMATTED PRINTS WITH HP AI – Print web pages and emails with precision—no wasted pages or awkward...
- UPGRADED FEATURES – Fast color printing, scan, copy, auto 2-sided printing, auto document feeder, and a 225-sheet...
- WIRELESS PRINTING – Stay connected with our most reliable dual-band Wi-Fi, which automatically detects and...
- 3 MONTHS OF INSTANT INK WITH HP+ ACTIVATION – Subscribe to Instant Ink delivery service to get ink delivered...
The HP OfficeJet Pro 8125e Wireless All-in-One Printer is designed to streamline your home office tasks with fast, reliable printing and scanning. It tackles common frustrations like slow print speed and poor print quality by delivering sharp black-and-white prints at 20 ppm and vibrant color prints at 10 ppm. The built-in duplex printing saves paper automatically, adding efficiency to your daily workflow.
This printer’s AI-driven technology improves web and email printouts by cleaning up formatting issues, ensuring your documents look professional every time. A responsive touchscreen simplifies navigation, making it easy to control functions without hassle. Its versatile connectivity options—including dual-band Wi-Fi, Ethernet, Apple AirPrint, and USB—allow seamless integration with various devices.
Maintenance is straightforward with the HP 923 cartridges that support HP Instant Ink, reducing the need for frequent replacements and minimizing downtime. The device also promotes sustainability through its eco-friendly design, using recycled plastics and meeting ENERGY STAR standards. Quiet mode operation helps maintain a calm workspace during busy hours.
While the copy resolution is limited to 600 dpi, which may affect detailed copying needs, the printer’s smart print management and VPN printing features add extra layers of convenience and security. Keep in mind that some features require HP+ activation and subscription renewal.
Best for: Home office users needing a fast, eco-conscious, and versatile wireless all-in-one printer with intelligent print management.
What We Like:
- Quick print speeds of 20 ppm (black) and 10 ppm (color) with automatic duplexing
- AI-enhanced printing for cleaner web and email output
- Eco-friendly design with recycled materials and ENERGY STAR certification
- Multiple connectivity options including dual-band Wi-Fi and Apple AirPrint
- Supports HP Instant Ink for easier cartridge management
Specification:
| Feature | Details |
|---|---|
| Manufacturer | HP |
| Dimensions (W×D×H) | Approx. 17.7 × 14.9 × 10.0 in (45 × 38 × 25.4 cm) |
| Weight | Approx. 18.5 lb (8.4 kg) |
| Color Options | White with black accents |
| Connectivity | Dual-band Wi-Fi, Ethernet, Apple AirPrint, USB |
| Print Speed | 20 ppm (black), 10 ppm (color) |
| Copy Resolution | 600 dpi |
HP LaserJet Pro MFP 3101fdw All-in-One Printer
- EVERYTHING SMALL TEAMS NEED – Print, scan and copy professional-quality black & white documents and reports plus...
- SUPER-FAST PRINT SPEEDS – Up to 35 black-and-white pages per minute single-sided
- STAYS CONNECTED – Intelligent Wi-Fi looks for the best connection to stay online and ready to print
- PROTECTS YOUR DATA – Includes HP Wolf Pro Security with customizable settings so your printer and information are...
- PRINT FROM ANY DEVICE – Wireless printing from any mobile device, PC or tablet. Ethernet and Bluetooth included...
The HP LaserJet Pro MFP 3101fdw is designed to simplify daily printing tasks for small teams. Its fast printing speed of up to 35 pages per minute helps reduce wait times and keeps workflows smooth. This all-in-one printer combines printing, scanning, copying, and faxing, enabling users to handle multiple tasks without switching devices.
Its compact design fits easily into limited office spaces while supporting a variety of media types. The printer holds up to 250 sheets, which balances capacity with size but may require refilling during busy periods. Wireless connectivity along with Ethernet and USB options ensure flexible integration into different office setups.
Maintenance is straightforward with the HP Smart app, which helps monitor supplies and manage print jobs remotely. Data protection is enhanced by HP Wolf Pro Security, giving peace of mind when handling sensitive documents. Although it only prints in monochrome, this laser printer delivers sharp text and clear images ideal for business documents.
Power consumption peaks at 436 watts during operation, which is something to consider for energy-conscious offices. Despite this, the printer remains a reliable and efficient choice for small workgroups needing multifunction capabilities and secure connectivity.
Best for: Small teams and workgroups requiring a fast, secure, and versatile monochrome all-in-one laser printer.
What We Like:
- Fast printing with automatic duplex to save time and paper
- Multifunction design supports scanning, copying, and faxing
- Secure printing with HP Wolf Pro Security and easy app management
- Multiple connectivity options including Wi-Fi, Ethernet, and USB
Specification:
| Feature | Details |
|---|---|
| Manufacturer | HP |
| Model | LaserJet Pro MFP 3101fdw |
| Printing Speed | Up to 35 pages per minute |
| Paper Capacity | 250 sheets |
| Connectivity | Wi-Fi, Ethernet, USB |
| Power Consumption | 436 watts (operating) |
| Color | Monochrome (black and white) |
| Dimensions (W×D×H) | Not specified |
| Weight | Not specified |
Brother DCP-L2640DW Wireless Monochrome Laser Printer
- BEST FOR SMALL BUSINESSES – Engineered for extraordinary productivity, the Brother DCP-L2640DW Monochrome (Black...
- FAST PRINTER WITH EFFICIENT SCANNING – Produces documents quickly with print speeds up to 36 ppm(2) and scan...
- FLEXIBLE CONNECTION OPTIONS – Easily navigate the changing demands of your business with secure multi-device...
- BROTHER MOBILE CONNECT APP – Print, scan, and manage your wireless printer anytime, from almost anywhere from...
- CHOOSE BROTHER GENUINE TONER – When it’s time to replace your toner, be sure to choose Brother Genuine TN830 or...
The Brother DCP-L2640DW is designed to meet the demands of fast-paced office environments requiring efficient black-and-white printing. It tackles high-volume tasks smoothly by printing up to 36 pages per minute, helping you stay productive without delays. The built-in 50-page automatic document feeder makes scanning and copying multi-page documents quick and hassle-free.
This monochrome laser printer supports automatic duplex printing, which reduces paper usage and cuts costs. Its 250-sheet tray minimizes the need for frequent paper refills, allowing longer uninterrupted work sessions. With versatile connectivity options including dual-band wireless, Ethernet, and USB, it easily integrates into various office setups and supports remote management through the Brother Mobile Connect app.
Maintenance is straightforward with eco-friendly features like toner save mode, though the starter toner yields about 700 pages, so frequent replacements may be necessary for heavy users. The simple LCD display provides basic controls, which suits users who prefer straightforward navigation over complex touchscreen interfaces.
Compact and secure, the DCP-L2640DW fits well in small offices and home workspaces. It delivers sharp, clear prints at a resolution of 1200 x 1200 dpi, ensuring professional-quality documents every time.
Best for: Small businesses and home offices needing reliable, high-speed monochrome printing with scanning and copying capabilities.
What We Like:
- Fast print speed up to 36 pages per minute with automatic duplex printing
- Multiple connectivity options including dual-band Wi-Fi and Ethernet
- 50-page automatic document feeder and large 250-sheet paper capacity
- Sharp 1200 x 1200 dpi print quality for clear text documents
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Brother |
| Dimensions (W x D x H) | 16.1 x 15.7 x 12 inches (41 x 40 x 30.5 cm) |
| Weight | 16.5 lb (7.5 kg) |
| Printing Technology | Monochrome Laser |
| Connectivity | Dual-band Wireless, Ethernet, USB |
| Paper Capacity | 250-sheet tray, 50-sheet ADF |
| Print Speed | Up to 36 ppm |
| Print Resolution | 1200 x 1200 dpi |
HP Color LaserJet Pro MFP 3301sdw Printer
- FROM AMERICA'S MOST TRUSTED PRINTER BRAND – Perfect for small teams printing, scanning and copying...
- PROFESSIONAL PRODUCTIVITY – Proficiency with every print—next-generation TerraJet toner brings your business to...
- ORIGINAL HP TONER CARTRIDGES – This HP printer uses Original HP 218A standard and 218X high yield LaserJet toner...
- UPGRADED FEATURES – Fast color printing, scan, copy, auto 2-sided printing, auto document feeder, and a 250-sheet...
- AWARD-WINNING RELIABILITY – Performance you can count on page after page, and always ready for the high demands...
The HP Color LaserJet Pro MFP 3301sdw is designed to meet the demands of busy small office teams. It delivers fast, reliable color printing that keeps your workflow moving without delays. With the ability to print, scan, copy, and duplex, this all-in-one device reduces the need for multiple machines, saving valuable space.
Connectivity is straightforward with built-in Wi-Fi and Ethernet, allowing users to print directly from their smartphones or laptops via the HP app. This wireless convenience simplifies remote printing and supports a flexible office environment. The 250-sheet paper tray and auto document feeder handle large print jobs with ease, minimizing interruptions.
Maintaining sharp, professional output is easy thanks to the 1200 x 1200 dpi resolution and the use of HP 218A or 218X toner cartridges. These toners produce vivid colors that enhance presentations and documents. While the printer supports media up to 8.5 x 14 inches, it is best suited for standard office paper sizes.
The machine’s compact size fits neatly into small workspaces, though its 37.7-pound weight means it is not ideal for frequent relocation. Overall, this model balances performance and functionality to streamline everyday office printing tasks.
Best for: small office teams needing a reliable, fast, and wireless all-in-one color laser printer with high-quality output and versatile media handling.
What We Like:
- Fast print speeds up to 26 pages per minute with automatic duplex printing.
- Wireless and remote printing via built-in Wi-Fi and the HP app.
- High-resolution 1200 x 1200 dpi output for clear, vivid color documents.
- Large 250-sheet tray and auto document feeder support high-volume jobs.
Specification:
| Feature | Details |
|---|---|
| Manufacturer | HP |
| Dimensions | Not specified |
| Weight | 37.7 lb (17.1 kg) |
| Color Options | Not specified |
| Media Size Support | Up to 8.5 x 14 inches (Legal) |
HP OfficeJet Pro 8139 Wireless All-in-One Printer
- FROM AMERICA'S MOST TRUSTED PRINTER BRAND – The OfficeJet Pro 8139 is perfect for home offices printing...
- 1 YEAR TRIAL OF INSTANT INK INCLUDED – Subscribe to the Instant Ink delivery service to get ink delivered...
- KEY FEATURES – Fast color printing, scan, copy, fax, auto 2-sided printing, auto document feeder, and a 225-sheet...
- 2.7-INCH TOUCHSCREEN – Quickly navigate your printer with a large color touchscreen and a phone-like user...
- WIRELESS PRINTING – Stay connected with our most reliable dual-band Wi-Fi, which automatically detects and...
The HP OfficeJet Pro 8139 Wireless All-in-One Printer is designed to meet the demands of busy home offices. It tackles common printing challenges by delivering fast, high-quality prints in both black and color. This helps you finish tasks quickly without compromising on clarity or detail.
Its wireless capability with dual-band Wi-Fi and a 2.7-inch touchscreen makes setup and operation straightforward. You can easily connect multiple devices and manage print jobs from your smartphone or computer, saving time and effort. The printer’s 225-sheet tray and automatic duplex printing help maintain workflow without frequent interruptions.
Maintenance is simplified with HP’s embedded AI, which optimizes print tasks to reduce ink waste and extends cartridge life. However, this model requires original HP cartridges with proprietary chips, which limits cartridge options. After the included one-year HP Instant Ink trial, ongoing subscription fees apply unless canceled.
The printer’s eco-friendly design incorporates over 45% recycled plastics, reflecting a commitment to sustainability. Its security features, including HP Wolf Essential Security, protect sensitive documents during wireless printing, making it a practical choice for home offices needing both efficiency and privacy.
Best for: Home office users seeking a fast, versatile, and eco-conscious wireless all-in-one printer with secure printing and easy mobile connectivity.
What We Like:
- Fast print speeds up to 20 ppm (black) and 10 ppm (color) with sharp resolution
- User-friendly 2.7-inch touchscreen and reliable dual-band Wi-Fi connectivity
- Automatic duplex printing and large 225-sheet input tray for hassle-free productivity
- Eco-friendly build with over 45% recycled plastic and AI-driven print optimization
- Enhanced security via HP Wolf Essential Security for safe wireless printing
Specification:
| Feature | Details |
|---|---|
| Manufacturer | HP |
| Dimensions (W×D×H) | 17.5 × 14.4 × 10.2 in |
| Weight | 18.7 lb |
| Color Options | White/Black |
| Connectivity | Dual-band Wi-Fi, USB |
| Display | 2.7-inch touchscreen |
| Paper Tray Capacity | 225 sheets |
| Print Speed | Up to 20 ppm (black), 10 ppm (color) |
| Print Resolution | Up to 4800 x 1200 dpi |
HP DeskJet 4355 Wireless All-in-One Printer
- PERFECT FOR BASIC PRINTING NEEDS – Print everyday color documents like to-do lists, letters, financial documents...
- KEY FEATURES – Color print, copy, scan, a 35-sheet auto document feeder and a 60-sheet input tray, plus mobile...
- OPTIMIZE PRINT FORMATTING WITH HP AI – Print web pages and emails with precision—no wasted pages or awkward...
- ICON LCD – Print your basic documents with ease from the intuitive control panel
- PRINT SPEED – Up to 8.5 ppm black, 5.5 ppm color
The HP DeskJet 4355 Wireless All-in-One Printer is designed to simplify everyday printing tasks at home or in a small office. Its wireless connectivity lets you print, scan, and copy directly from your smartphone, eliminating the hassle of cables. This convenience helps you stay productive, whether managing documents or school projects.
With a 35-sheet auto document feeder and a 60-sheet input tray, this printer handles multi-page tasks efficiently. Its dual-band Wi-Fi ensures a stable connection, reducing interruptions and delays. The intuitive icon LCD screen makes it easy to navigate functions without confusion.
Maintenance is straightforward with eco-friendly features that include the use of recycled plastics and ENERGY STAR certification. Plus, the HP Instant Ink subscription helps you monitor ink levels and save on replacement costs, although a monthly fee applies after the trial period.
While it doesn’t support automatic duplex printing and has a copy resolution limited to 300 x 300 dpi, it delivers respectable print speeds of up to 8.5 ppm in black and 5.5 ppm in color with vibrant 4800 x 1200 dpi resolution. This balance of functionality and design makes it a practical choice for everyday printing needs.
Best for: individuals and families who need a compact, easy-to-use wireless all-in-one printer for routine home or small office tasks.
What We Like:
- Reliable wireless dual-band Wi-Fi with easy smartphone control
- Efficient multi-page handling with auto document feeder and decent input capacity
- Eco-conscious design using recycled plastics and ENERGY STAR certification
- Clear, simple operation via an intuitive icon LCD
- HP Instant Ink subscription helps manage ink costs and convenience
Specification:
| Feature | Details |
|---|---|
| Manufacturer | HP |
| Dimensions (W x D x H) | Not specified |
| Weight | Not specified |
| Material | Recycled plastics (70%+) |
| Color Options | Not specified |
| Print Speed | Up to 8.5 ppm (black), 5.5 ppm (color) |
| Print Resolution | 4800 x 1200 dpi (color) |
| Copy Resolution | 300 x 300 dpi |
| Input Tray Capacity | 60 sheets |
| Auto Document Feeder | 35 sheets |
| Connectivity | Dual-band Wi-Fi |
Canon PIXMA TS4320 Wireless Color Inkjet Printer
- Affordable Versatility - A budget-friendly all-in-one printer perfect for both home users and hybrid workers...
- Crisp, Vibrant Prints - Experience impressive print quality for both documents and photos, thanks to its...
- Effortless Setup & Use - Get started quickly with easy setup for your smartphone or computer, so you can print...
- Reliable Wireless Connectivity - Enjoy stable and consistent connections with dual-band Wi-Fi (2.4GHz or 5GHz...
- Scan & Copy Handling - Utilize the device’s integrated scanner for efficient scanning and copying operations
The Canon PIXMA TS4320 is a compact wireless color inkjet printer designed to simplify your printing tasks at home or in a small office. It delivers vibrant prints, whether you’re producing sharp documents or rich, detailed photos. The printer’s sleek design fits easily in tight spaces, making it a practical choice for limited work areas.
Connectivity is straightforward with Wi-Fi, USB, and mobile printing app support, allowing you to print conveniently from various devices. Its automatic duplex printing feature helps reduce paper waste by printing on both sides without extra effort. This makes everyday printing more efficient and environmentally friendly.
Maintenance is easy thanks to the 2-cartridge hybrid ink system, which balances ink use and cost-effectiveness. The flatbed scanner offers 600 dpi resolution, ideal for scanning or copying typical documents with clarity. Its 100-sheet paper capacity supports light printing needs without frequent refills.
While the TS4320 lacks an automatic document feeder and a display screen for direct control, its design prioritizes simplicity and space-saving. It suits users who do not require heavy-duty printing but want reliable, quality output for daily tasks.
Best for: individuals or small home offices needing a compact, stylish printer that produces vibrant color prints with easy wireless connectivity and efficient duplex functionality.
What We Like:
- Compact design ideal for small spaces
- Multiple connectivity options including Wi-Fi and mobile apps
- Automatic duplex printing saves paper
- Simple maintenance with hybrid ink system
- High-quality prints with 1200 x 1200 dpi resolution
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Canon |
| Dimensions (W x D x H) | 15.0 x 12.0 x 5.0 inches |
| Weight | 8.0 lb (3.63 kg) |
| Color Options | Black, White |
| Printing Resolution | Up to 1200 x 1200 dpi |
| Scanner Resolution | 600 dpi |
| Paper Capacity | 100 sheets |
Epson EcoTank ET-4800 Wireless All-in-One Printer
- Innovative Cartridge-Free Printing ― High-capacity ink tanks mean no more tiny, expensive ink cartridges...
- Impressive Print Quality ― Unique Micro Piezo Heat-Free Technology produces sharp text – plus impressive color...
- Zero Cartridge Waste – By using an EcoTank printer, you can help reduce the amount of cartridge waste ending up...
- Built-in Scanner & Copier ― High-resolution flatbed scanner and a color display for easy document copying and...
The Epson EcoTank ET-4800 offers a smart solution for those tired of constantly replacing ink cartridges. Its cartridge-free supertank system lets you refill ink tanks easily and cleanly, reducing both waste and ongoing costs. This design helps keep your workspace tidy and lowers the hassle of frequent ink changes.
This all-in-one printer supports wireless connectivity and Ethernet, allowing seamless printing from multiple devices. It delivers sharp text and vibrant photos with a high resolution of up to 5760 x 1440 dpi, thanks to its Micro Piezo heat-free technology. Though it requires manual duplexing, it still helps save paper by enabling double-sided printing.
Maintenance is straightforward with clearly visible ink levels and simple refills, ensuring you spend less time troubleshooting. The flatbed scanner handles high-resolution scans and copies, while Epson’s ScanSmart software makes file management and conversion quick and intuitive.
Compact and energy-efficient, the ET-4800 fits well in home offices or small business environments. Its multifunction capabilities—printing, scanning, copying, faxing, and voice control—cover a wide range of everyday tasks without needing multiple devices.
Best for: users needing an eco-friendly, cost-effective all-in-one printer with wireless features and quality output for home or small office use.
What We Like:
- Cartridge-free supertank system cuts ink waste and refill mess
- High-resolution prints with Micro Piezo heat-free technology
- Multifunction device with print, scan, copy, fax, and voice control
- Wireless and Ethernet connectivity for flexible printing options
- Compact design suitable for limited spaces
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Epson |
| Dimensions (W×D×H) | 14.8 x 12.2 x 9.1 inches |
| Weight | 11.3 lbs (5.13 kg) |
| Color Options | White |
| Connectivity | Wireless, Ethernet |
| Print Resolution | Up to 5760 x 1440 dpi |
Canon MAXIFY MB2720 Wireless Color Printer
- Two paper cassettes provide a combined capacity of 500 sheets - or a full ream of paper, so you're ready for any...
- The Canon PRINT app has great features so you can scan, copy and print right from your favorite mobile devices
- Print laser-sharp text that is highlighter and smudge resistant with the Dual Resistant High Density (DRHD) Inks
- With a 20,000 page Duty Cycle, the MAXIFY MB2720 is built to last for all your home business needs
- All MAXIFY printers feature 100% US-based Service & Support.Copy Speed (up to) : FCOT (Color): Approx. 12 Seconds
The Canon MAXIFY MB2720 is designed to meet the demands of small businesses and home offices that require efficient and cost-effective color printing. It tackles common workflow challenges by offering wireless connectivity, allowing seamless printing from multiple devices without the hassle of cables. Its dual paper trays with a 500-sheet capacity reduce the need for frequent refills, supporting uninterrupted productivity.
This printer enhances document quality with sharp text and vibrant color output, thanks to Dual Resistant High Density inks. Automatic duplex printing saves time and paper, making it easier to manage large print jobs. The built-in scanner, copier, and fax functions add versatility, streamlining various office tasks within one device.
Maintenance is straightforward with a durable design built to handle up to 20,000 pages monthly. While the print resolution of 1200 x 600 dpi is ideal for business documents, it may not satisfy professional photo printing needs. The unit is relatively bulky, so ensure adequate workspace is available.
Compatibility extends to mobile devices and cloud services, simplifying remote printing and digital workflows. However, users with older Mac OS versions (prior to 10.12) may encounter limitations.
Best for: Small businesses and home offices needing fast, reliable, and versatile wireless color printing.
What We Like:
- Fast print speeds up to 24 ppm (black) and 15.5 ppm (color)
- Large dual paper trays with 500-sheet capacity
- Automatic duplex printing for efficient double-sided output
- Wireless connectivity with mobile and cloud compatibility
- Durable design supports high monthly print volumes
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Canon |
| Dimensions (W×D×H) | Approx. 17.5 × 14.2 × 7.7 in (44.5 × 36 × 19.6 cm) |
| Weight | Approx. 15.4 lb (7 kg) |
| Print Resolution | Up to 1200 x 600 dpi |
| Paper Capacity | Dual trays, total 500 sheets |
| Connectivity | Wireless, USB |
| Monthly Duty Cycle | Up to 20,000 pages |
Factors to Consider When Choosing Office Printer Scanners
When choosing an office printer scanner, you’ll want to focus on print quality standards and the connectivity options that suit your workspace. Consider the scanning features you actually need and how much media the device can handle at once.
Don’t forget to check which ink and toner types it uses to keep running costs manageable.
Print Quality Standards
Although choosing an office printer scanner might seem straightforward, understanding print quality standards can save you from costly mistakes. You should focus on the maximum resolution, measured in dpi, since higher dpi means sharper images and clearer text. Don’t confuse optical resolution with interpolated resolution—optical resolution truly affects document clarity and detail.
For photo and graphic printing, color accuracy and vibrancy matter, influenced by the scanner’s color depth and calibration capabilities. Consistency is key, so reliable calibration and routine maintenance keep your prints sharp and colors true over time. Also, check that the maximum resolution for copying and scanning matches or exceeds the print resolution to ensure your documents reproduce with fine detail every time you scan or copy.
Connectivity Options Available
Print quality standards set the foundation, but how you connect your office printer scanner can greatly impact your workflow efficiency. Make sure the device supports multiple connectivity options like Wi-Fi, Ethernet, and USB to fit your setup. Dual-band Wi-Fi (2.4GHz and 5GHz) offers stable, faster wireless communication, reducing delays.
Wireless direct printing lets you connect devices straight to the printer without a network, boosting convenience. Also, look for compatibility with mobile printing services such as Apple AirPrint, Mopria, or brand-specific apps—this flexibility is essential for smartphone and tablet users.
Finally, support for cloud-based printing and scanning enables you to access and manage documents remotely, keeping your office productive no matter where you are.
Scanning Features Needed
Because scanning plays a crucial role in digitizing your documents, you’ll want a printer scanner that delivers sharp, high-resolution images—ideally at least 600 x 600 dpi. Look for features like duplex scanning to save time by scanning both sides of a page automatically. An auto document feeder (ADF) is essential if you handle multi-page documents regularly, boosting your efficiency.
Make sure the scanner supports color scanning and lets you scan directly to email or cloud storage for seamless sharing. Optical character recognition (OCR) is another valuable feature, converting scanned files into editable digital text. Finally, check if the scanner works with various media types and sizes, so you’re not limited when scanning photos, labels, or legal-size documents.
Media Handling Capacity
When choosing an office printer scanner, consider the media handling capacity carefully, as it directly impacts your workflow efficiency. The maximum sheet capacity varies widely, from about 60 to 500 sheets depending on the model. A higher capacity means you can tackle larger print jobs without constantly refilling paper trays, saving you time.
Look for devices with multiple media trays and support for various sizes and types like envelopes, photo paper, and labels to boost versatility. Automatic document feeders (ADFs) with higher sheet capacities speed up scanning and copying multi-page documents by minimizing manual input.
In busy office environments, these features ensure your printer scanner keeps up with heavy workloads and diverse printing needs, helping you maintain smooth operations throughout the day.
Ink And Toner Types
Although choosing the right ink or toner type might seem straightforward, understanding their differences can save you time and money in the long run. Inkjet printers use liquid ink cartridges, perfect for high-quality color photos and detailed images. They’re usually cheaper upfront but need frequent replacement if you print a lot.
On the other hand, laser printers use powdered toner cartridges that fuse onto paper, delivering sharp, professional text. Toner cartridges have a higher page yield, making them more cost-effective for large-volume printing, whether black-and-white or color. Some modern printers even offer hybrid ink systems, combining ink and toner to balance print quality and cost efficiency.
Knowing these options helps you pick a printer scanner that fits your office’s specific printing demands.
Energy Efficiency Ratings
Since energy costs can add up quickly, choosing office printer scanners with strong energy efficiency ratings helps you cut expenses while supporting sustainability. Focus on models with ENERGY STAR certification, which meet strict energy-saving standards. Devices that consume less power during active use and standby modes reduce your electricity bills considerably.
Look for features like automatic power-off and sleep mode that activate after inactivity, ensuring the device doesn’t waste energy. By prioritizing energy-efficient printer scanners, you not only lower your environmental impact but also enjoy long-term savings. Checking the wattage during operation and standby can guide you to the most efficient options.
Ultimately, selecting a printer scanner with a high energy efficiency rating benefits both your budget and the planet.
Frequently Asked Questions
How Do Printer Scanners Handle Document Security and Encryption?
Printer scanners protect your documents by encrypting data during transmission and storage. They use secure login protocols and often support password protection, ensuring only authorized users can access or scan sensitive information.
This approach keeps your files safe by preventing unauthorized access. Encryption safeguards the data both while it is being sent and when it is stored on the device. Secure login measures add an additional layer of protection to maintain document confidentiality.
What Are the Environmental Impacts of These Office Printer Scanners?
Your printer scanner’s energy use and waste can quietly drain the planet’s lifeblood. Choosing efficient models with recyclable parts helps you shrink your carbon footprint and protect Earth’s fragile balance for future office generations.
Can These Printers Scan Directly to Cloud Storage Services?
Yes, many modern office printer scanners let you scan directly to cloud storage services like Google Drive, Dropbox, or OneDrive.
You’ll save time and access your documents from anywhere without extra steps or devices.
What Are the Typical Maintenance Costs for These Printer Scanners?
You’ll typically spend on ink or toner replacements, occasional part swaps, and maintenance kits. Costs vary by model, but budgeting for $100–$300 annually helps you avoid surprises and keeps your printer scanner running smoothly.
Do These Printer Scanners Support Mobile Device Scanning Apps?
You might doubt it, but yes, most office printer scanners support mobile scanning apps. You can easily scan documents directly from your smartphone or tablet, making your workflow faster and more flexible wherever you are.
Conclusion
Choosing the right office printer scanner means balancing speed with quality, cost with features, and simplicity with versatility. You want a device that keeps your workflow smooth without draining your budget. While laser printers offer efficiency, inkjets bring vibrant color to your documents.
By weighing your specific needs against these options, you’ll find a printer scanner that works hard for you—turning everyday tasks into seamless productivity. Selecting from the best office printer scanners for 2026 ensures you invest in a machine designed to enhance your office efficiency and meet your quality standards.
