15 Best Multifunction Printers for Small Business in 2026

You need a multifunction printer that fits your small business with fast, reliable printing, scanning, copying, and faxing. These all-in-one devices help save space and streamline your workflow, which is a must for any busy office.

Options like the Brother DCP-L2640DW offer speedy monochrome laser output, ideal for high-volume black-and-white printing.

Meanwhile, the Brother MFC-L3780CDW adds vibrant color and fax capabilities, making it a versatile choice for teams needing more than just basic functions.

Inkjets like the Brother INKvestment 6560 handle larger media sizes, perfect if you print marketing materials or photos.

Plus, HP’s M479fdn guarantees secure, high-quality color laser prints, which is great for sensitive documents.

Each model balances speed, versatility, and cost control—perfect to boost your office workflow.

Keep exploring to find the ideal fit for your needs. You’ll want to consider what features matter most to your daily operations before making a decision.

Brother DCP-L2640DW Wireless Monochrome Laser Printer

The Brother DCP-L2640DW Wireless Monochrome Laser Printer is designed to simplify your workday. It offers fast, sharp black-and-white prints at up to 36 pages per minute, helping you handle tasks quickly without sacrificing quality.

This compact 3-in-1 device combines printing, scanning, and copying in one space-saving unit. Its 250-sheet paper tray and 50-page automatic document feeder (ADF) reduce frequent refills, while automatic duplex printing saves paper and time.

Connectivity is flexible with dual-band Wi-Fi, Ethernet, and USB options, making it easy to integrate into various office setups. The Brother Mobile Connect app further enhances convenience by allowing remote management of print jobs and device settings.

Maintenance is straightforward. The starter toner cartridge yields about 700 pages, and subscription plans ensure you receive fresh supplies without interruption. This printer is ideal for small offices or home businesses that need reliable, multifunctional monochrome printing.

Best for: Small businesses and home offices requiring a compact, efficient monochrome laser printer with wireless connectivity and remote management.

What We Like:

• Fast printing speed of up to 36 ppm with crisp monochrome output
• Multifunctional 3-in-1 design with 50-page ADF and duplex printing
• Versatile connectivity options including dual-band Wi-Fi and Ethernet
• Remote management through Brother Mobile Connect app
• Easy maintenance with starter toner and subscription supply options

Specification:

Manufacturer	Brother
Dimensions	16.1 x 15.7 x 12.7 inches (41 x 40 x 32.3 cm)
Weight	15.9 lbs (7.2 kg)
Material	Plastic
Color Options	White

Brother MFC-L3780CDW Wireless Color All-in-One Printer

The Brother MFC-L3780CDW Wireless Color All-in-One Printer is designed to streamline your office workflow. It combines printing, copying, scanning, and faxing into one compact, wireless device. This versatility helps small businesses reduce clutter and manage multiple tasks efficiently.

Its fast print speeds of up to 31 pages per minute mean less waiting and more productivity. Single-pass duplex scanning and copying save time by handling both sides of a document in one go. The 50-sheet automatic document feeder and 250-sheet paper tray enhance convenience during busy workdays.

Maintenance is straightforward with compatibility for Brother Genuine toner and the Refresh EZ Print subscription service. This ensures smooth operation and helps control printing costs without frequent manual intervention. Flexible connectivity options like dual-band Wi-Fi, Ethernet, and USB keep your team connected in diverse office setups.

While the fax feature might be less critical today, the printer’s multifunctionality serves a broad range of business needs. The 50-sheet ADF suits typical office volumes but may limit very high-volume scanning.

Best for: Small businesses needing a versatile, high-quality color all-in-one printer with reliable performance and flexible connectivity.

What We Like:

• Fast print speeds and efficient duplex scanning for time savings
• Multiple connectivity options including dual-band Wi-Fi and Ethernet
• Easy maintenance with Brother Genuine toner and subscription service
• Compact design combining four essential office functions

Specification:

Feature	Details
Manufacturer	Brother
Dimensions (W x D x H)	16.1 x 18.1 x 17.4 inches
Weight	36.3 lb (16.5 kg)
Color	White with gray accents
Connectivity	Dual-band Wi-Fi, Ethernet, USB

Brother INKvestment 6560 Wireless Color Inkjet Printer

The Brother INKvestment 6560 Wireless Color Inkjet Printer is designed to keep up with busy offices needing versatile, high-quality output. It handles media sizes up to ledger (11”x17”), allowing you to print, copy, scan, and fax all from one device. The 2.7” color touchscreen makes navigation simple, streamlining everyday tasks.

This printer delivers fast print speeds of up to 31 ppm for black and 30 ppm for color, helping reduce wait times during high-volume jobs. Automatic duplex printing saves paper and effort, making it efficient for business documents and marketing materials alike.

Ink management is a standout feature. With an ink subscription service and Page Gauge system, it minimizes unexpected downtime and helps control costs by tracking ink levels closely. This means less interruption and fewer surprise expenses.

While its size and weight (44.1 pounds) require thoughtful placement, this model offers flexible connectivity options including Wi-Fi Direct, Ethernet, and USB. These connections support mobile and cloud printing, adapting to modern workflows.

Best for: Small businesses and enterprises needing a flexible color inkjet printer with comprehensive functions and smart ink management for diverse media sizes.

What We Like:

• Fast print speeds with automatic duplexing for efficient workflows
• Supports large media up to 11”x17” for versatile document handling
• Ink subscription and Page Gauge reduce downtime and control costs
• Multiple connectivity options including Wi-Fi Direct and Ethernet
• Easy-to-use 2.7” color touchscreen enhances user experience

Specification:

Feature	Details
Manufacturer	Brother
Dimensions	Not specified
Weight	44.1 lbs (20 kg)
Media Size	Up to 11” x 17” (ledger)
Connectivity	Wi-Fi Direct, Ethernet, USB
Display	2.7” color touchscreen

HP Color LaserJet Pro M479fdn Printer (W1A79A)

Experience efficient and vibrant color printing with the HP Color LaserJet Pro M479fdn. Designed to boost productivity, this printer delivers up to 28 pages per minute in sharp 1200×1200 dpi resolution. It helps office teams quickly produce professional-quality documents without compromising on speed.

The intuitive 4.3-inch touchscreen simplifies everyday tasks. You can customize shortcuts and automate workflows to reduce repetitive actions. This printer also supports a variety of media sizes and offers automatic duplex printing, helping you save paper and time.

Maintenance is straightforward with the 50-sheet auto document feeder for smooth scanning and copying. HP Wolf Pro Security protects your data, giving you peace of mind in busy office environments. Its eco-friendly design reduces energy consumption and waste, supporting sustainable business practices.

While its compact footprint fits most desktops, the device weighs 51.6 pounds, so plan your workspace accordingly. Starter toner cartridges provide moderate yields, requiring timely replacement to maintain output. An optional 550-sheet tray is available for those with higher volume needs.

Best for: Office teams and small to medium-sized businesses seeking fast, reliable color printing with versatile scanning, copying, and faxing features.

What We Like:

• Sharp, high-speed color and black & white printing at 28 ppm.
• Easy-to-use 4.3-inch touchscreen with customizable controls.
• Comprehensive security with HP Wolf Pro Security.
• Energy-efficient design promoting sustainability.

Specification:

Feature	Details
Manufacturer	HP
Model	Color LaserJet Pro M479fdn
Print Speed	Up to 28 pages per minute
Resolution	1200 x 1200 dpi
Touchscreen	4.3-inch color display
Auto Document Feeder	50 sheets
Weight	51.6 lb (23.4 kg)
Duplex Printing	Automatic
Media Handling	Various sizes supported

Brother Work Smart 1360 Wireless Color Inkjet Printer

The Brother Work Smart 1360 Wireless Color Inkjet Printer is designed to simplify your home office tasks. It combines printing, copying, and scanning in one compact device. This printer helps you manage documents efficiently, saving time and reducing clutter.

Its wireless and USB connectivity options ensure you can print from various devices with ease. The intuitive 1.8” color display makes navigation straightforward, so you spend less time setting up jobs. Fast printing speeds—up to 16 ppm for black and 9 ppm for color—keep your workflow moving smoothly.

Automatic duplex printing reduces paper usage, benefiting both your budget and the environment. The 20-sheet Automatic Document Feeder (ADF) and 150-sheet paper tray improve productivity by handling multi-page tasks with minimal intervention. Mobile printing is made simple through cloud integration and the Brother Mobile Connect app.

Maintenance is easy with straightforward ink replacement and a compact design that fits tight spaces. While the single-sided ADF may slow double-sided scanning, this printer balances functionality and convenience for busy small business users.

Best for: small business owners and home office users seeking a compact, versatile all-in-one printer with wireless capabilities and efficient color printing.

What We Like:

• Fast print speeds with automatic duplex printing to save paper.
• Wireless, USB, and cloud connectivity for versatile mobile printing.
• 20-sheet ADF and 150-sheet tray boost multi-page task efficiency.
• Compact design fits well in limited workspace.
• Easy maintenance with simple ink replacement.

Specification:

Feature	Details
Manufacturer	Brother
Dimensions (W×D×H)	Compact size (exact not specified)
Weight	Not specified
Connectivity	Wireless, USB
Display	1.8” color display
Paper Capacity	150-sheet tray, 20-sheet ADF
Print Speed	Up to 16 ppm (black), 9 ppm (color)
Ink Type	Color Inkjet

HP Color LaserJet Pro MFP 3301sdw Printer

The HP Color LaserJet Pro MFP 3301sdw Printer brings reliable, wireless all-in-one functionality to your workspace. It simplifies printing, scanning, and copying tasks, making office workflows smoother. With built-in Wi-Fi and Ethernet, you can manage jobs remotely using the HP app, saving time and effort.

This printer produces sharp, vibrant color prints at speeds up to 30 pages per minute. Auto-duplex printing helps reduce paper waste, while the 250-sheet input and output trays handle varied media sizes up to 8.5×14 inches. It’s designed to meet the needs of busy small businesses without frequent interruptions.

Maintenance is straightforward when using original HP 218A or 218X toner cartridges, ensuring consistent print quality and security. However, firmware updates may limit the use of third-party toner, which could affect running costs. The device’s weight and size might require careful placement in smaller offices.

Best for: small business owners and office users seeking a dependable wireless all-in-one color laser printer that enhances workflow efficiency.

What We Like:

• Fast print speed of up to 30 ppm for color and monochrome documents
• Wireless and Ethernet connectivity with mobile app control
• Automatic duplex printing saves paper and supports various media sizes
• Large 250-sheet input and output trays reduce paper refills
• Uses original HP toner for reliable quality and security

Specification:

Feature	Details
Manufacturer	HP
Dimensions (W×D×H)	Approx. 16.54 × 18.9 × 14.37 in
Weight	37.7 lb (17.1 kg)
Color Options	White with black accents
Media Size	Up to 8.5 × 14 inches (Legal)

HP LaserJet Pro MFP 3101sdw Wireless Printer

The HP LaserJet Pro MFP 3101sdw delivers fast, dependable black-and-white printing designed to meet your business demands. It prints sharp documents at up to 35 pages per minute, helping you keep up with tight deadlines. Its compact design fits well in small office spaces while handling multiple tasks efficiently.

This multifunction printer simplifies your workflow by combining printing, scanning, copying, and faxing in one device. It includes a 250-sheet input tray and a 50-sheet auto document feeder, reducing the need for frequent paper refills. Duplex printing helps you save paper and cut costs.

Connectivity options are flexible, with Wi-Fi, Ethernet, and USB support plus mobile printing from smartphones and tablets. Managing the printer remotely through HP’s mobile app makes maintenance and monitoring straightforward. However, its black-and-white output limits color printing needs, and the basic LED display offers only simple controls.

The starter toner cartridge yields about 1,000 pages, so high-volume users should be prepared for regular replacements. Overall, this printer balances performance and convenience for busy work environments.

Best for: small to medium businesses needing fast, reliable black-and-white printing with wireless and multifunction capabilities.

What We Like:

• High-speed printing at up to 35 ppm with crisp 1200 x 1200 dpi resolution
• Versatile connectivity including Wi-Fi, Ethernet, USB, and mobile printing
• Duplex printing and 50-sheet auto document feeder improve efficiency
• Compact all-in-one design supports scanning, copying, and faxing

Specification:

Feature	Details
Manufacturer	HP
Dimensions	Compact design (exact size not specified)
Weight	Not specified
Printing Technology	LaserJet
Print Speed	Up to 35 pages per minute
Print Resolution	1200 x 1200 dpi
Paper Capacity	250-sheet tray, 50-sheet ADF
Connectivity	Wi-Fi, Ethernet, USB, Mobile
Color Printing	Black-and-white only

Brother MFC-L2820DW Wireless All-in-One Laser Printer

The Brother MFC-L2820DW Wireless All-in-One Laser Printer is a compact powerhouse designed to streamline small office workflows. It tackles multiple tasks—printing, scanning, copying, and faxing—within a space-saving design. This printer solves the challenge of limited office space without compromising on speed or functionality.

With fast black-and-white printing up to 36 pages per minute, your documents are ready quickly. The 50-page auto document feeder simplifies batch scanning and copying, saving you time and effort. Its dual-band wireless connection, Ethernet, and USB options ensure flexibility and reliable connectivity.

Maintenance is hassle-free with remote management through the Brother Mobile Connect app, allowing you to monitor printer status and reorder toner effortlessly. The Refresh EZ Print Subscription service further safeguards against unexpected toner shortages, keeping your workflow uninterrupted.

While the printer offers versatile monochrome capabilities and cloud service integration, its small 2.7-inch touchscreen may require adjustment for extensive use. Fax functionality is included but might be less essential for some modern work environments.

Best for: Small offices and home workspaces needing a fast, compact, and versatile monochrome all-in-one printer with multiple connectivity options.

What We Like:

• Rapid printing speed up to 36 ppm and efficient 50-page auto document feeder
• Multiple connectivity options including dual-band wireless, Ethernet, and USB
• Cloud service integration for direct print and scan to Google Drive or Dropbox
• Remote management and toner replenishment via Brother Mobile Connect app
• Refresh EZ Print Subscription helps prevent toner shortages

Specification:

Feature	Details
Manufacturer	Brother
Dimensions (W x D x H)	16.1 x 15.7 x 12.7 inches
Weight	19.4 lbs (8.8 kg)
Color Options	White
Connectivity	Dual-band wireless, Ethernet, USB

Brother MFC-L3720CDW Wireless Color Laser Printer

Experience reliable, high-quality color printing designed to keep your small business productive. The Brother MFC-L3720CDW Wireless Color Laser Printer delivers sharp, vibrant prints at speeds up to 19 pages per minute. Its automatic duplexing cuts paper use and streamlines double-sided printing tasks.

This printer handles busy workloads with ease thanks to its 50-sheet automatic document feeder and a 250-sheet adjustable tray, letting you focus more on your work and less on refilling paper. Wireless connectivity options, including dual-band Wi-Fi and Wi-Fi Direct, simplify sharing among multiple users without network hassles.

Managing your printing needs is straightforward with the 3.5-inch color touchscreen. It offers 48 customizable shortcuts and direct cloud access, accelerating common tasks. Mobile printing and toner monitoring via app keep your workflow smooth and help prevent unexpected supply shortages.

While the USB 2.0 port supports easy wired connections, some users might miss Ethernet for stable networking, and the document feeder may limit very high-volume scanning. Still, its efficient design and smart features make it a practical choice for busy offices.

Best for: Small businesses and home offices needing dependable wireless color printing with efficient workflow features.

What We Like:

• Fast laser-quality printing with automatic duplexing
• Multiple wireless options including dual-band Wi-Fi and Wi-Fi Direct
• Intuitive 3.5-inch touchscreen with customizable shortcuts
• Large paper capacity supports heavy workloads
• Mobile printing and app-based toner monitoring

Specification:

Manufacturer	Brother
Dimensions	16.1 x 18.5 x 15.7 inches
Weight	28.7 lb (13 kg)
Connectivity	Dual-band Wi-Fi, Wi-Fi Direct, USB 2.0
Paper Capacity	250-sheet adjustable tray, 50-sheet ADF
Display	3.5-inch color touchscreen

Brother Work Smart 1410 Wireless Color Inkjet Printer

The Brother Work Smart 1410 Wireless Color Inkjet Printer is designed to enhance productivity in small offices and home workspaces. Its compact size fits easily in tight spots, while wireless connectivity frees you from cluttered cables. This all-in-one printer simplifies your workflow by combining printing, copying, and scanning in one sleek device.

Managing print jobs is straightforward thanks to the intuitive 2.7” color touchscreen and the Brother Mobile Connect app. The app also monitors ink levels, helping you avoid unexpected interruptions. With seamless integration to cloud services like Google Drive and Dropbox, accessing and printing documents remotely is effortless.

This printer handles daily tasks efficiently with automatic duplex printing, a 20-sheet automatic document feeder (ADF), and a 150-sheet paper tray. Print speeds reach up to 16 pages per minute in black and 9 pages in color, suitable for moderate workloads. Maintenance involves using genuine LC501 cartridges to ensure optimal print quality and reliability.

Best for: Small business owners and home office users who need a compact, wireless all-in-one printer with reliable color printing and scanning features.

What We Like:

• Compact design with wireless connectivity and user-friendly touchscreen
• Easy cloud integration and mobile app for efficient management
• Automatic duplex printing and 20-sheet ADF for multitasking
• 150-sheet paper capacity to minimize refills

Specification:

Feature	Details
Manufacturer	Brother
Dimensions	Compact, fits tight spaces
Weight	Lightweight for easy placement
Connectivity	Wireless
Display	2.7” color touchscreen
Paper Capacity	150 sheets
Automatic Document Feeder	20 sheets
Print Speed	16 ppm black, 9 ppm color

Brother HL-L2480DW Wireless Monochrome Laser Printer

The Brother HL-L2480DW Wireless Monochrome Laser Printer offers a smart solution for users seeking efficient black-and-white printing with added scanning and copying functions. Its compact design fits well in small offices or home workspaces, reducing clutter while enhancing productivity.

This printer delivers up to 36 pages per minute, making it ideal for busy environments. Automatic duplex printing helps save both time and paper. The 250-sheet capacity supports moderate workloads but may require replenishing during heavy use.

Connectivity is straightforward with dual-band Wi-Fi, Ethernet, and USB options. The 2.7-inch touchscreen allows easy navigation of tasks without complexity. Maintenance is simplified through the Brother Mobile Connect App, which also enables remote printing and scanning.

A unique benefit is the Refresh EZ Print Subscription, which ensures you never run out of toner by automatically delivering supplies and offering cost savings. However, it prints only in monochrome, limiting users who need color output.

Best for: small offices and home users who need fast, reliable black-and-white printing combined with scanning and copying in a compact, connected device.

What We Like:

• Fast printing speed with automatic duplexing for efficiency.
• Multiple connectivity options including dual-band Wi-Fi and Ethernet.
• Remote management and supply ordering via the Brother Mobile Connect App.
• Compact design suitable for limited space environments.

Specification:

Feature	Details
Manufacturer	Brother
Dimensions (W×D×H)	Compact size (exact dimensions not provided)
Weight	Not specified
Connectivity	Dual-band Wi-Fi, Ethernet, USB
Display	2.7-inch touchscreen
Paper Capacity	250 sheets
Print Speed	Up to 36 pages per minute
Printing Type	Monochrome laser

Canon PIXMA TR4720 Wireless All-in-One Printer

Experience seamless home printing with the Canon PIXMA TR4720 Wireless All-in-One Printer, designed to simplify everyday tasks. This compact device combines printing, copying, scanning, and faxing, making it an all-in-one solution that saves space and time.

Enjoy the convenience of wireless connectivity and Alexa compatibility, which allows you to reorder ink smartly without needing a subscription. Its sharp print output at 8.8 ipm for black and 4.4 ipm for color meets typical home office needs efficiently.

The printer’s auto two-sided printing and 20-sheet document feeder reduce manual handling, while a 100-sheet paper capacity minimizes interruptions. ENERGY STAR certification ensures energy efficiency, helping you save on power consumption.

Maintenance is straightforward with easy-to-replace ink cartridges and mobile printing support, offering flexibility for varied tasks. Although its color print speed is moderate and paper capacity limited, it balances functionality and convenience well.

Best for: home users seeking a versatile, compact all-in-one printer with smart wireless features and efficient operation.

What We Like:

• Combines print, copy, scan, and fax in one device
• Wireless printing with Alexa-enabled ink reordering
• Auto two-sided printing and document feeder for ease
• ENERGY STAR certified for energy efficiency

Specification:

Feature	Details
Manufacturer	Canon
Dimensions (W×D×H)	17.7 × 12.7 × 6.0 inches
Weight	11.3 lbs (5.13 kg)
Color Options	Black

HP LaserJet Pro MFP 3101fdw All-in-One Printer

Experience seamless productivity with the HP LaserJet Pro MFP 3101fdw, a versatile all-in-one printer designed to simplify your office tasks. It handles printing, scanning, copying, and faxing effortlessly, making it a true multitasker for busy workspaces. This device tackles large workloads efficiently, helping you stay focused on what matters most.

The printer delivers up to 35 black-and-white pages per minute and supports automatic double-sided printing. This reduces paper use and speeds up job completion. Its auto document feeder streamlines scanning and copying multiple pages, saving you time and effort on repetitive tasks.

Maintaining the HP LaserJet Pro MFP 3101fdw is straightforward, with reliable connectivity through smart Wi-Fi. Wireless printing from various devices is stable and secure, thanks to HP Wolf Pro Security. This ensures your sensitive information stays protected in any office environment.

While it excels in monochrome output, it does not support color printing, which may limit some document needs. Its design suits small teams and offices well, but very high-volume environments might require a larger system. Fax features remain included for those who still rely on traditional communication.

Best for: Small teams and offices needing a reliable, high-speed all-in-one printer with secure wireless connectivity and efficient document handling.

What We Like:

• Fast printing speed of up to 35 black-and-white pages per minute with duplex capability
• Auto document feeder simplifies batch scanning and copying
• Stable wireless printing with smart Wi-Fi and robust security features
• Compact design tailored for small office environments

Specification:

Feature	Details
Manufacturer	HP
Dimensions	16.54 x 15.43 x 15.04 inches
Weight	24.7 lb (11.2 kg)
Color Options	White with black accents
Printing Speed	Up to 35 ppm (black-and-white)
Connectivity	Smart Wi-Fi
Functions	Print, Scan, Copy, Fax

Canon imageCLASS MF465dw Wireless Monochrome Laser Printer

The Canon imageCLASS MF465dw is designed to enhance productivity for small to medium-sized businesses needing fast, reliable monochrome printing. It delivers up to 42 pages per minute, helping reduce wait times and keep workflows smooth. Automatic duplexing cuts paper use, supporting cost-effective and eco-friendly operation.

This multifunction laser printer combines print, scan, copy, and fax capabilities in one device. Its 5-inch color touchscreen simplifies navigation and control, making complex tasks straightforward. Connectivity is versatile with Ethernet, USB, Wi-Fi, and mobile printing options like Canon PRINT Business, AirPrint, and Mopria, accommodating diverse office setups.

Built to handle up to 900 sheets and various media sizes, the MF465dw supports high-volume workloads without frequent refills. Its high-capacity toner cartridges reduce maintenance interruptions, allowing your team to focus on important tasks. While it prints only in black and white, it’s ideal for businesses prioritizing crisp, clear text documents.

The printer’s larger size may require dedicated space, but its robust design suits busy office environments. Overall, the MF465dw offers efficient, all-in-one functionality that streamlines daily operations.

Best for: Small to medium-sized businesses seeking a fast, reliable, and versatile monochrome laser multifunction printer with advanced connectivity and low maintenance needs.

What We Like:

• Fast printing speed of up to 42 ppm with automatic duplexing
• All-in-one functionality with an easy-to-use 5-inch color touchscreen
• Multiple connectivity options including Ethernet, USB, Wi-Fi, and mobile printing
• Supports up to 900 sheets and various media sizes
• High-capacity toner reduces maintenance frequency

Specification:

Feature	Specification
Manufacturer	Canon
Dimensions	Not specified
Weight	Not specified
Printing Speed	Up to 42 pages per minute (ppm)
Connectivity	Ethernet, USB, Wi-Fi
Display	5-inch color touchscreen
Paper Capacity	Up to 900 sheets
Color Support	Monochrome (black and white)

Xerox VersaLink B625 Black & White Laser Printer

Experience seamless black-and-white printing designed to keep your business moving. The Xerox VersaLink B625 delivers fast, reliable output at up to 65 pages per minute, helping you manage high-volume tasks efficiently.

This smart multifunction printer handles scanning, copying, and faxing with ease, simplifying complex workflows through ConnectKey Technology. Its 7-inch touchscreen makes navigation intuitive, while mobile integration ensures you can print and scan from anywhere.

Maintenance is straightforward, with easy access to consumables and proactive security features that safeguard your data without constant IT intervention. The device’s energy-efficient design supports sustainability initiatives, making it a responsible choice for modern offices.

While it excels in black-and-white printing, it does not support color, which may limit its use for color-specific documents. Also, the multifunction features might be more than needed for very small setups with minimal scanning or faxing requirements.

Best for: Small to medium-sized businesses needing fast, secure black-and-white printing with versatile multifunction capabilities.

What We Like:

• Rapid printing speeds improve overall productivity
• Intuitive touchscreen and mobile connectivity enhance workflow flexibility
• Robust security features protect sensitive information
• Energy-efficient design supports eco-friendly operations

Specification:

Feature	Detail
Manufacturer	Xerox
Dimensions	Approx. 18 x 18 x 18 in
Weight	Around 56 lbs
Printing Speed	Up to 65 pages per minute
Color Capability	Black & White only
Touchscreen Size	7 inches

Factors to Consider When Choosing Multifunction Printer Small Business

When picking a multifunction printer for your small business, you’ll want to focus on print speed and the variety of connectivity options to keep things efficient. Don’t overlook print quality and the physical size of the device, especially if space is tight.

Also, factor in the ongoing costs of ink or toner to avoid surprises down the line. These details might seem small, but they can really add up and affect your budget. So, it’s worth taking the time to weigh all these factors carefully.

Print Speed Importance

How quickly your multifunction printer can handle tasks directly impacts your business’s efficiency. Faster print speeds reduce wait times, letting you keep up with a busy workflow without unnecessary delays.

When you’re managing large volumes of documents, a printer offering 20-40 pages per minute (ppm) or more ensures you finish jobs promptly. Slow printing creates bottlenecks that can disrupt both customer service and internal operations, dragging down productivity.

Choosing a printer with adequate ppm means you won’t have to sacrifice quality for speed. This helps you meet deadlines and maintain smooth business processes.

In short, prioritizing print speed lets you stay ahead in a fast-paced small business environment. It keeps your team productive and your customers satisfied.

Connectivity Options Variety

Speed matters, but connectivity options can make or break your multifunction printer’s usability in a small business setting. You’ll want a printer that supports multiple connection types like Wi-Fi, Ethernet, and USB to fit your office setup.

Dual-band Wi-Fi (2.4GHz and 5GHz) ensures stable, fast wireless printing from various devices, minimizing interruptions. If you handle heavy printing loads or prefer wired networks, Ethernet connectivity offers reliability without wireless interference.

USB ports come in handy for quick, direct connections and easy setup. Beyond hardware, compatibility with cloud services and mobile apps lets you manage and print documents remotely, adding flexibility.

Choosing a printer with diverse connectivity options means fewer hassles and smoother workflows, no matter how your team works. It just makes everything run more smoothly.

Print Quality Standards

One of the most crucial factors you need to check is the print resolution, with at least 600 x 600 dpi being essential for sharp, professional documents. You’ll also want to guarantee the printer maintains excellent color accuracy and consistency, especially if you’re producing marketing or presentation materials that need to look their best.

Don’t forget about scanning quality—a minimum of 600 dpi ensures your digital copies are detailed and accurate. Look for printers with advanced image processing features like enhancement and correction to boost overall print quality.

Finally, review customer feedback and sample prints to get a real-world sense of how the printer performs. These steps will help you choose a multifunction printer that meets your small business’s high print quality standards.

Device Size Considerations

After ensuring your printer meets high-quality print standards, you’ll want to contemplate its size to fit your workspace. Smaller multifunction printers, typically under 18 inches in width and depth, are perfect if you’re tight on office space.

Keep in mind, compact models usually hold fewer sheets—around 150-250—so you’ll need to balance capacity with size. Lighter devices also make it easier for you to reposition or move the printer as needed.

Opting for a space-efficient design helps maximize your available real estate and keeps your desk clutter-free. Remember, the physical dimensions directly affect where you can install and place your printer, especially in tight environments.

Ink and Toner Costs

When choosing a multifunction printer for your small business, understanding ink and toner costs can save you a significant amount over time. Inkjet printers usually have lower upfront prices but higher ongoing ink costs, especially for color prints.

Laser printers, while pricier initially, offer more cost-effective toner replacements and a lower cost per page. Look for high-yield or extra-high-yield toner cartridges—they provide better value by reducing your cost per page.

Also, consider the availability and price of compatible cartridges for the model you choose. Subscription services that automatically send ink or toner can help you avoid running out during important tasks and often cut costs.

Balancing these factors will help you pick a printer that fits your budget and printing demands efficiently. It’s all about finding that sweet spot between upfront cost and long-term savings.

Mobile Integration Features

Mobile integration features let you print, scan, and manage your multifunction printer directly from smartphones and tablets, giving your small business greater flexibility and convenience.

Many printers support popular protocols like Apple AirPrint, Google Cloud Print, and Mopria, ensuring seamless compatibility across devices and operating systems.

You can print wirelessly using Wi-Fi Direct or cloud-based services without a computer or wired network. Manufacturer apps often let you monitor toner levels, set up devices remotely, and manage print jobs, streamlining your workflow.

Some models even integrate with voice assistants and cloud platforms, so you can use voice commands and access documents stored online.

Choosing a printer with robust mobile integration means you can stay productive on the go and simplify everyday tasks.

Security and Privacy

Because your multifunction printer handles sensitive business data daily, you need to prioritize security and privacy features that protect your information from unauthorized access and cyber threats. Look for printers with robust security measures like data encryption, secure login, and user authentication.

Models equipped with built-in protocols such as HP Wolf Pro Security or Xerox ConnectKey offer advanced defenses against cyber threats. Secure print release is essential—it requires user authentication at the device before printing, preventing sensitive documents from sitting unattended.

Also, choose printers that support firmware updates to patch vulnerabilities regularly. Finally, ensure encrypted communication channels like SSL/TLS are in place so data sent over your network stays confidential. These features help keep your business information safe and your operations running smoothly.

Frequently Asked Questions

How Do Multifunction Printers Handle Software Updates?

Multifunction printers usually handle software updates automatically or notify you when updates are ready. You can download and install them via Wi-Fi or USB.

This helps ensure your printer stays secure and functions smoothly with the latest features. It’s a pretty straightforward process that keeps your device up to date without much hassle.

What Are the Environmental Impacts of These Printers?

Like a double-edged sword, these printers save paper but consume energy and produce e-waste.

You’ll want to choose energy-efficient models and recycle cartridges to minimize their environmental footprint. That way, you keep your business green and efficient.

Can These Printers Integrate With Mobile Payment Systems?

Yes, many multifunction printers now integrate with mobile payment systems, letting you accept payments directly through your device. This convenience streamlines transactions, boosts efficiency, and supports your small business’s modern payment needs effortlessly.

It’s pretty handy to have everything in one place, right? No need to juggle separate gadgets or apps when you can handle printing and payments all from the same machine.

How Secure Are the Wireless Connections on These Printers?

Wireless connections on these printers are quite secure, using WPA3 encryption and secure protocols. You can enable features like password protection and network segmentation to keep your data safe from unauthorized access and potential cyber threats.

It’s pretty reassuring to know that these security measures are in place. Just make sure to keep your firmware updated to maintain the highest level of protection.

What Are the Typical Maintenance Costs for These Printers?

Maintenance costs usually run between $100 and $300 yearly, depending on usage and supplies.

Think of it like fueling a car—regular ink and parts keep your printer humming smoothly without unexpected breakdowns.

Conclusion

Choosing the perfect multifunction printer for your small business doesn’t have to feel like solving a mystery bigger than the universe. With options like Brother’s reliable wireless models and HP’s powerful LaserJet series, you’ll find exactly what fits your needs and budget.

Keep in mind factors like speed, connectivity, and print quality to make a smart choice. Once you pick the right printer, your workflow will soar, making your daily tasks smoother than ever!

When selecting a multifunction printer, consider how it handles printing, scanning, copying, and faxing—all in one device. This can save space and reduce costs, which is crucial for small businesses.

Look for features that match your business needs, whether it’s high-speed printing for busy offices or wireless connectivity for flexible setups. The best multifunction printers combine versatility, efficiency, and affordability, helping you streamline operations effortlessly. By choosing the right multifunction printer, you ensure your small business stays productive and competitive in 2026 and beyond.