15 Best Multifunction Printers for Medium Business in 2026

You’ll want multifunction printers like the Brother DCP-L2640DW for compact, efficient monochrome printing or the HP LaserJet Enterprise MFP 6800dn for heavy-duty, high-volume tasks with top-tier speed and capacity.

Color needs? The HP Color LaserJet M776z offers vibrant output and smart features.

For fast workflows, the HP MFP M635fht shines with large paper handling. These options deliver seamless connectivity, security, and ease of maintenance to keep your medium business productive.

Explore more to find the perfect fit for your setup.

Brother DCP-L2640DW Wireless Monochrome Laser Printer

Experience efficient black-and-white printing designed to keep your business moving smoothly with the Brother DCP-L2640DW Wireless Monochrome Laser Printer. This compact device combines printing, scanning, and copying, reducing clutter without sacrificing performance. It fits neatly in tight spaces, making it ideal for medium-sized offices looking to save room.

The printer tackles high-volume tasks with ease thanks to its 250-sheet tray and 50-page automatic document feeder. Fast print speeds of up to 36 pages per minute help you meet deadlines quickly. Duplex printing cuts paper use, lowering operational costs and environmental impact.

Connectivity options cover all bases, including dual-band Wi-Fi, Ethernet, and USB. Remote management through the Brother Mobile Connect app simplifies maintenance and keeps workflows uninterrupted. While it prints only in monochrome, this focus ensures crisp, professional documents every time.

Maintenance is straightforward, with starter toner lasting up to 700 pages and subscription refills available for hassle-free replacements. Note that this model does not include fax functionality, which may be a consideration for some offices.

Best for: Medium businesses seeking a reliable and space-saving monochrome laser printer with multifunction features and versatile connectivity.

What We Like:

• Fast 36 ppm print speed with automatic duplexing for double-sided documents
• Multiple connectivity options including dual-band Wi-Fi and Ethernet
• Large 250-sheet paper capacity and 50-page automatic document feeder
• Easy remote management via Brother Mobile Connect app

Specification:

Feature	Details
Manufacturer	Brother
Dimensions (W×D×H)	16.1 × 15.7 × 12.7 inches
Weight	19.4 lbs (8.8 kg)
Color	White with black accents
Connectivity	Dual-band Wi-Fi, Ethernet, USB

HP LaserJet Enterprise MFP 6800dn Printer (6QN35A)

Experience seamless high-volume printing with the HP LaserJet Enterprise MFP 6800dn, designed to keep busy offices productive and efficient. This all-in-one printer handles printing, scanning, copying, and faxing with ease, streamlining your workflow and reducing the need for multiple devices. Its fast output of up to 55 pages per minute in both color and black & white ensures your projects move quickly without delays.

The printer’s sharp 1200 x 1200 dpi resolution guarantees clear, professional-quality documents every time. Automatic duplexing and a large media capacity of up to 3,300 sheets minimize interruptions, allowing you to focus on important tasks. Connectivity options like Ethernet, Wi-Fi, and mobile printing support flexible work environments and simplify device management.

Maintenance is straightforward with original HP toner cartridges designed for high page yields, reducing the frequency of replacements and downtime. Although the device is relatively heavy at 92.8 pounds and consumes more power during operation, its ENERGY STAR certification helps manage energy use responsibly.

Best for: businesses and enterprise settings that require fast, reliable, high-volume color printing combined with multifunction capabilities.

What We Like:

• Consistent high-speed printing up to 55 ppm in color and black & white
• Large paper capacity supporting uninterrupted workflows
• Comprehensive multifunction features including mobile and network connectivity
• High-resolution output for professional document quality

Specification:

Feature	Details
Manufacturer	HP
Model	LaserJet Enterprise MFP 6800dn
Dimensions	Not specified
Weight	92.8 lb (42.1 kg)
Print Resolution	1200 x 1200 dpi
Print Speed	Up to 55 pages per minute
Media Capacity	Up to 3,300 sheets
Connectivity	Ethernet, Wi-Fi, Mobile
Power Consumption	717 watts (operating)
ENERGY STAR Certified	Yes

HP Color LaserJet Enterprise M776z Wireless Printer

The HP Color LaserJet Enterprise M776z Wireless Printer transforms busy office workflows with fast, reliable printing in both black and color. It prints up to 45 pages per minute, helping medium-sized businesses handle large volumes efficiently. This device combines printing, scanning, copying, and faxing in one, streamlining multiple tasks.

Its wireless connectivity allows flexible placement without tangled cables. The 200-page auto-document feeder speeds up multi-page jobs. Automatic duplexing cuts paper use by half, reducing waste and costs while supporting eco-friendly office practices.

Maintenance is straightforward, with security features that monitor memory and block threats continuously. Firmware updates ensure only original HP cartridges function, keeping your documents secure but potentially increasing operating costs. The device’s size is larger, so plan for adequate office space.

Designed for demanding work environments, the M776z delivers sharp, vivid color output with enhanced modes, making professional-quality prints easy. It balances speed, security, and multifunctionality to support efficient office productivity.

Best for: Medium-sized businesses needing a fast, secure all-in-one printer with high-quality color and duplex printing.

What We Like:

• Prints up to 45 ppm in black and color for quick output
• Strong security features that actively monitor and protect data
• Automatic duplexing and 200-page feeder improve efficiency
• Wireless design offers flexible placement options

Specification:

Feature	Details
Manufacturer	HP
Dimensions (W×D×H)	Approx. 23.5 × 26.4 × 22.4 in
Weight	Approx. 75 lb (34 kg)
Color Options	Standard office gray
Connectivity	Wireless, Ethernet

HP LaserJet Enterprise MFP M635fht Printer (7PS98A)

The HP LaserJet Enterprise MFP M635fht Printer (7PS98A) is designed to keep your business moving with speed and security. Its fast printing rate of up to 65 pages per minute and a quick 5.2-second first page output mean less waiting and more productivity. This printer helps you handle large print jobs efficiently, saving valuable time.

Security is a top priority with HP Sure Start, which safeguards your device against cyber threats. This ensures your sensitive data stays protected, giving you peace of mind in busy office environments. The intuitive 9-inch touchscreen simplifies operation, making it easy for users to manage print tasks without hassle.

The device supports a high paper capacity of up to 1,200 sheets, including additional trays and a wheeled stand for easy mobility and convenience. Maintenance is straightforward, designed to minimize downtime and keep your workflow steady. The printer’s robust build can handle demanding workloads, ideal for medium to large businesses.

Best for: Businesses needing a fast, secure, and reliable monochrome multifunction printer with large capacity and centralized management.

What We Like:

• High-speed monochrome printing at 65 ppm with quick first-page delivery
• Advanced security features including HP Sure Start protection
• Large 1,200-sheet capacity with extra trays and mobile stand for convenience

Specification:

Feature	Description
Manufacturer	HP
Model	LaserJet Enterprise MFP M635fht (7PS98A)
Printing Speed	Up to 65 pages per minute
First Page Out Time	5.2 seconds
Paper Capacity	Up to 1,200 sheets
Touchscreen Size	9 inches
Color Support	Monochrome only
Dimensions (W×D×H)	Not specified
Weight	Not specified

Brother MFC-L3720CDW Wireless Color Laser Printer

Experience sharp, vibrant printing that keeps your business moving with the Brother MFC-L3720CDW Wireless Color Laser Printer. Designed to deliver up to 19 pages per minute, this printer handles demanding workloads with ease. Its automatic duplex printing reduces paper use and speeds up your tasks.

Connecting is simple through dual-band Wi-Fi, Wi-Fi Direct, or USB, supporting multiple users without hassle. The 3.5-inch color touchscreen lets you customize shortcuts and access cloud services directly, streamlining everyday operations. This printer’s 50-sheet ADF and 250-sheet adjustable tray allow for continuous printing without constant refills.

Maintenance is straightforward with toner monitoring and Amazon Dash Replenishment, helping you stay stocked without interruption. While it lacks Ethernet connectivity and uses USB 2.0 instead of USB 3.0, its wireless options cover most office needs confidently.

The Brother MFC-L3720CDW suits small to medium businesses needing reliable, high-quality color printing with smooth workflow integration.

Best for: Small to medium-sized businesses requiring efficient, high-quality color printing with flexible wireless connectivity.

What We Like:

• Fast print speeds up to 19 ppm with crisp color output
• Multiple connectivity options including dual-band Wi-Fi and Wi-Fi Direct
• Automatic duplex printing and a 50-sheet ADF for efficient document handling
• User-friendly 3.5-inch touchscreen with customizable shortcuts
• Toner monitoring and Amazon Dash Replenishment streamline maintenance

Specification:

Feature	Details
Manufacturer	Brother
Model	MFC-L3720CDW
Print Speed	Up to 19 pages per minute
Connectivity	Dual-band Wi-Fi, Wi-Fi Direct, USB 2.0
Paper Capacity	250-sheet adjustable tray
Automatic Duplex	Yes
ADF Capacity	50 sheets
Display	3.5-inch color touchscreen

Brother MFC-L3780CDW Wireless Color All-in-One Printer

The Brother MFC-L3780CDW is a versatile all-in-one printer designed to enhance productivity in busy workspaces. It combines printing, scanning, copying, and faxing into one compact device, delivering sharp laser-quality color output. This printer helps streamline your workflow by handling multiple tasks quickly and efficiently.

Its fast print speeds reach up to 31 ppm, reducing wait times for important documents. The single-pass duplex scanner saves time by scanning both sides of a page in one go. With a 50-sheet automatic document feeder and a 250-sheet paper tray, it supports larger jobs without frequent interruptions.

Maintaining the printer is straightforward, especially with the Refresh EZ Print toner subscription service, which simplifies toner replacement. Flexible connectivity options, including wireless dual-band, Gigabit Ethernet, and Wi-Fi Direct, make it easy to integrate into various office setups. Alexa compatibility adds convenience for voice-activated commands.

This printer suits small businesses that need reliable, professional color printing and seamless multitasking. It offers a balance of speed, quality, and ease of use, though the ADF capacity may be limiting for very high-volume scanning.

Best for: Small businesses and professionals seeking a reliable, all-in-one wireless printer with fast, high-quality color printing and flexible connectivity.

What We Like:

• Fast print speeds and efficient duplex scanning improve productivity.
• Multiple connectivity options, including dual-band wireless and Alexa support.
• 50-sheet ADF and 250-sheet tray handle sizeable workloads.
• Easy toner management with Refresh EZ Print subscription.
• Laser-quality color output for professional documents.

Specification:

Feature	Details
Manufacturer	Brother
Dimensions	Approx. 16.1 x 18.5 x 17.7 in (41 x 47 x 45 cm)
Weight	Around 31.5 lb (14.3 kg)
Color Options	White
Connectivity	Wireless dual-band, Gigabit Ethernet, Wi-Fi Direct, Alexa compatible

Brother MFC-L8930CDW Color Laser All-in-One Printer

Discover the Brother MFC-L8930CDW, a compact color laser all-in-one printer designed to boost productivity in tight office spaces. It delivers professional-quality color and black prints swiftly, helping your business meet tight deadlines without compromising output quality.

This model reduces printing costs with high-yield toner options, letting you print more while spending less. Its 80-page auto document feeder scans double-sided documents quickly, streamlining workflows and saving valuable time during busy workdays.

The 7-inch touchscreen interface makes navigation straightforward, minimizing downtime and simplifying maintenance tasks. Connectivity is flexible with dual-band Wi-Fi, Gigabit Ethernet, and NFC, easily integrating into various office environments.

Security is a priority with triple-layer protection to keep sensitive information safe. Plus, eco-friendly certifications reflect its energy-efficient design, supporting sustainable business practices.

Best for: Small to medium-sized businesses needing a space-saving, fast, and secure color laser all-in-one printer with advanced scanning capabilities.

What We Like:

• Compact size with professional print speeds up to 33 ppm
• High-yield toner reduces running costs and maintenance frequency
• Efficient 80-page auto document feeder for quick double-sided scanning
• User-friendly 7” touchscreen improves ease of use and controls
• Multiple connectivity options including NFC and Gigabit Ethernet

Specification:

Feature	Details
Manufacturer	Brother
Dimensions (W × D × H)	Approx. 16.7 × 18.5 × 15.7 in
Weight	Approx. 44 lbs (20 kg)
Color Options	White with black accents
Connectivity	Dual-band Wi-Fi, Gigabit Ethernet, NFC

HP LaserJet Pro MFP 3301sdw Color Printer

The HP LaserJet Pro MFP 3301sdw Color Printer transforms office printing with its wireless all-in-one capabilities. It simplifies your workflow by allowing you to print, scan, and copy directly from your mobile device or computer. Built-in Wi-Fi and Ethernet connectivity mean you can work from anywhere in the office without being tied to a desk.

This printer produces sharp, vibrant color prints at a speed of 30 pages per minute with a high 1200×1200 dpi resolution. It also supports automatic duplex printing, helping reduce paper usage and costs. The 250-sheet paper tray keeps your office productive without frequent refills.

Maintenance is straightforward but important. Using original HP 218A or 218X toner cartridges ensures consistent print quality and device security. Firmware updates help maintain performance but may limit compatibility with third-party or refilled cartridges.

Its compact design fits neatly into small office spaces, while security features protect sensitive documents. The HP LaserJet Pro MFP 3301sdw offers a balance of efficiency, quality, and convenience for busy professionals.

Best for: Small offices and professionals needing a reliable wireless all-in-one color laser printer that supports efficient workflows.

What We Like:

• Wireless printing, scanning, and copying with mobile app control
• Fast color printing at 30 ppm with sharp 1200×1200 dpi resolution
• Automatic duplex printing saves paper and time
• Large 250-sheet capacity reduces interruptions
• Compact design fits small workspaces

Specification:

Feature	Details
Manufacturer	HP
Dimensions	Approx. 16.5 x 15.4 x 12.5 in
Weight	Approx. 25.2 lbs (11.4 kg)
Color	White with black accents
Connectivity	Wi-Fi, Ethernet, USB

Brother INKvestment 6560 Wireless Color Inkjet Printer

Looking for a reliable all-in-one printer that can keep up with your growing business? The Brother INKvestment 6560 Wireless Color Inkjet Printer is designed to handle a variety of tasks with ease. It supports media up to 11”x17”, making it ideal for producing professional documents and large-format prints.

This printer improves efficiency by combining printing, copying, scanning, and faxing in one device. With fast print speeds of up to 31 ppm for black and 30 ppm for color, it minimizes wait times during busy workdays. The 2.7” touchscreen and dual-band Wi-Fi make setup and cloud access straightforward, saving you time and hassle.

Maintenance is simplified with the MAXIDRIVE Technology, which delivers sharp 1,200 x 4,800 dpi resolution while managing ink use effectively. The subscription ink service helps reduce costs, though high-volume users might need to replace color cartridges more often. Its 250-sheet tray and 50-page automatic document feeder support multitasking without frequent refills.

The printer weighs 44.1 pounds, so it requires a dedicated space rather than portability. Despite this, its versatility and network options—Ethernet, USB, Wi-Fi Direct, and cloud printing—make it a practical choice for small to medium businesses needing a fast, dependable all-in-one solution.

Best for: Small to medium businesses needing a versatile, fast, and reliable all-in-one printer capable of handling up to 11”x17” media with efficient wireless connectivity and cost-effective ink management.

What We Like:

• Fast print speeds with high-resolution output for professional-quality documents
• Handles large media sizes and multi-page tasks with automatic duplex and 50-page ADF
• Flexible connectivity options including dual-band Wi-Fi and cloud/mobile printing support
• Efficient ink management with MAXIDRIVE Technology and optional subscription service

Specification:

Feature	Details
Manufacturer	Brother
Dimensions (W×D×H)	Not specified
Weight	44.1 lbs (20 kg)
Media Size	Up to 11” x 17”
Print Speed	Up to 31 ppm (black), 30 ppm (color)
Resolution	1,200 x 4,800 dpi
Connectivity	Dual-band Wi-Fi, Ethernet, USB, Wi-Fi Direct, Cloud printing
Display	2.7” Touchscreen

Brother MFC-L5915DW Professional Laser All-in-One Printer

Experience fast, high-volume printing designed to keep your medium business moving. The Brother MFC-L5915DW delivers up to 50 pages per minute, so you spend less time waiting and more time being productive. Its efficient design handles demanding workloads with ease.

This all-in-one printer features a 70-page auto document feeder that scans double-sided documents at 56 images per minute. It simplifies handling legal-sized papers and offers auto duplex printing to reduce paper use and speed up tasks. Network connectivity is seamless with Gigabit Ethernet and dual-band WiFi, enabling smooth integration into busy office environments.

Maintenance is straightforward with the ultra high-yield toner cartridge, which produces up to 18,000 pages. This helps lower your printing costs and reduces the frequency of replacements. While it only prints in monochrome, the device’s robust functionality meets the needs of businesses focused on efficiency and reliability.

Best for: Medium-sized businesses requiring fast, high-volume monochrome printing and scanning with cost-effective operation and versatile network options.

What We Like:

• High-speed print and copy up to 50 ppm for efficient workflow
• 70-page auto document feeder with duplex scanning at 56 ipm
• Cost-saving ultra high-yield toner cartridge producing up to 18,000 pages

Specification:

Feature	Details
Manufacturer	Brother
Dimensions (W x D x H)	16.1 x 15.7 x 12.7 inches (41 x 40 x 32.3 cm)
Weight	23.1 lbs (10.5 kg)
Color Options	White
Connectivity	Gigabit Ethernet, Dual-band WiFi

HP LaserJet Pro MFP 3101sdw All-in-One Printer

The HP LaserJet Pro MFP 3101sdw is designed to keep busy offices running smoothly with fast, reliable monochrome printing. Its ability to print at up to 35 pages per minute means less waiting and more productivity. Sharp 1200 x 1200 dpi resolution ensures your documents look professional every time.

This all-in-one printer handles printing, scanning, and copying with ease. The 50-sheet automatic document feeder (ADF) and scan-to-email feature help streamline workflows, saving time on multi-page jobs. Wireless, Ethernet, and mobile printing options offer flexible connectivity for any office setup.

Maintenance is straightforward, although the initial toner cartridge yields about 1,000 pages, which might require replacement in high-volume environments. The 250-sheet tray and duplex printing support reduce interruptions and paper waste. While it only prints in black and white, its focus on speed and efficiency makes it ideal for text-heavy documents.

Best for: Small to medium businesses and office teams needing fast, dependable monochrome printing with multifunction capabilities.

What We Like:

• High-speed printing at 35 ppm with crisp 1200 x 1200 dpi output
• Flexible connectivity including wireless, Ethernet, USB, and mobile printing
• Efficient duplex printing and large 250-sheet input tray
• 50-sheet ADF and scan-to-email features boost office productivity

Specification:

Feature	Details
Manufacturer	HP
Dimensions	Approx. 16.5 x 15.4 x 12.3 in (41.9 x 39.1 x 31.2 cm)
Weight	Approx. 19.4 lb (8.8 kg)
Print Speed	Up to 35 pages per minute
Print Resolution	1200 x 1200 dpi
Connectivity	Wireless, Ethernet, USB, Mobile printing
Paper Capacity	250-sheet input tray, 50-sheet ADF

HP Color LaserJet Enterprise M776dn Printer (T3U55A)

Experience fast, reliable color printing tailored for busy offices with the HP Color LaserJet Enterprise M776dn Printer (T3U55A). This powerful all-in-one device handles large print volumes smoothly, delivering up to 45 pages per minute in sharp color or crisp black and white. Its automatic duplexing and 200-page document feeder reduce manual tasks and boost productivity.

Designed for medium to large businesses, this printer supports a wide range of media sizes up to 12 x 18 inches. It adapts easily to diverse printing needs, from marketing materials to detailed reports. Connectivity options include Ethernet, USB, and Wi-Fi, ensuring seamless integration into your workplace network.

Security is a key focus, with built-in run-time intrusion detection and continuous memory monitoring to protect sensitive data. JetIntelligence technology enhances print quality while optimizing toner use, helping maintain sharp, vivid output.

Maintenance requires using original HP cartridges with embedded chips, which supports consistent performance but may impact operating costs. The printer’s size and weight call for adequate office space, and fax functionality is optional.

Best for: Medium to large businesses needing fast, secure, and versatile color printing with all-in-one features.

What We Like:

• Fast print speeds up to 45 ppm with automatic duplexing
• Strong security features including run-time intrusion detection
• Supports large media sizes up to 12 x 18 inches
• Efficient multitasking with 200-page automatic document feeder

Specification:

Feature	Details
Manufacturer	HP
Model	Color LaserJet Enterprise M776dn (T3U55A)
Print Speed	Up to 45 pages per minute (color and black & white)
Media Size Support	Up to 12 x 18 inches
Document Feeder Capacity	200 pages
Connectivity	Ethernet, USB, Wi-Fi
Dimensions (W x D x H)	Not specified
Weight	Not specified

Brother MFC-L9570CDW Wireless Color Laser Printer

Experience efficient, high-quality color printing designed to keep your medium-sized business moving. The Brother MFC-L9570CDW Wireless Color Laser Printer delivers sharp, vibrant prints at a speed of up to 33 pages per minute. Its capability to scan duplex documents at 104 images per minute streamlines workflows, saving valuable time on multi-page tasks.

Designed with ease of use in mind, the 7-inch touchscreen offers intuitive control, while the 80-sheet Automatic Document Feeder handles everyday scanning and faxing needs. Wireless connectivity options including Wi-Fi, NFC, and AirPrint provide flexible access, along with built-in Ethernet for reliable network performance.

Maintenance is straightforward with large-capacity toner cartridges and durable drum units that reduce downtime and keep running costs manageable. While it supports paper sizes up to 8.5 x 14 inches, it may not be ideal for specialized printing beyond this range. The compact ADF suits typical office volumes but might require manual handling for very large batches.

This robust device is tailored for busy offices that demand reliability, speed, and versatility without compromising print quality.

Best for: Medium-sized businesses and busy offices needing fast, high-quality color printing paired with versatile scanning and faxing capabilities.

What We Like:

• Fast print speeds up to 33 ppm and duplex scanning at 104 ipm
• Multiple connectivity options: Wi-Fi, NFC, Ethernet, and AirPrint
• Large-capacity toner cartridges and durable components for heavy workloads
• User-friendly 7-inch touchscreen for easy operation
• Compact 80-sheet ADF ideal for everyday document handling

Specification:

Feature	Detail
Manufacturer	Brother
Print Technology	Wireless Color Laser
Print Speed	Up to 33 pages per minute
Scan Speed	Duplex up to 104 images/min
Display	7-inch Touchscreen
ADF Capacity	80 sheets
Connectivity	Wi-Fi, NFC, Ethernet, AirPrint
Max Paper Size	8.5 x 14 inches

Xerox VersaLink B625 Multifunction Laser Printer

The Xerox VersaLink B625 Multifunction Laser Printer is designed to streamline your medium business’s daily tasks. It combines printing, scanning, copying, and faxing in one efficient machine, reducing the need for multiple devices. This saves space and simplifies your workflow, allowing your team to focus on what matters most.

Its customizable 7-inch touchscreen and ConnectKey Technology enable quick access to frequently used functions. You can automate repetitive tasks and adjust settings easily, which helps reduce downtime and increase productivity. The device supports mobile management through the Easy Assist App, making maintenance and troubleshooting convenient from virtually anywhere.

Security is a priority with the VersaLink B625. It includes up to 75 monitored security features and integrates with Cisco Identity Services Engine to protect sensitive information. This ensures your business data stays secure without requiring extra effort.

Built with sustainability in mind, this printer uses recycled materials and meets high energy efficiency standards. Regular maintenance is straightforward, supporting long-term reliability and consistent performance.

Best for: Medium-sized businesses needing a secure, multifunction laser printer that improves workflow automation and supports mobile management.

What We Like:

• All-in-one device streamlines office tasks efficiently
• Customizable touchscreen enhances ease of use
• Robust security features protect business data
• Mobile app simplifies setup and management
• Eco-conscious design supports sustainability

Specification:

Feature	Details
Manufacturer	Xerox
Dimensions	17.2 x 18.3 x 16.6 inches
Weight	51.5 lbs (23.4 kg)
Technology	Multifunction Laser Printer
Touchscreen Size	7 inches, customizable
Connectivity	ConnectKey Technology, Cisco Integration

Epson Workforce Pro WF-4830 Wireless All-in-One Printer

Experience efficient, high-volume printing with the Epson Workforce Pro WF-4830 Wireless All-in-One Printer. Designed for demanding office environments, it handles large workloads with ease, thanks to its 500-sheet paper capacity and 50-page automatic document feeder. This means less time refilling paper and more time focusing on your work.

Its sharp inkjet printing delivers up to 12 ppm in color and 25 ppm in black and white, ensuring crisp documents every time. The auto two-sided printing feature helps save paper and speeds up your workflow. Managing print jobs is simple with the 4.3″ color touchscreen, providing easy access to settings and functions.

Connectivity is versatile, supporting USB, Ethernet, Wi-Fi, Bluetooth, and even Alexa voice commands. This flexibility keeps your office devices seamlessly connected. Maintenance is straightforward, designed to support a heavy monthly duty cycle of up to 33,000 pages, keeping productivity steady and reliable.

While inkjet technology offers excellent print quality, running costs can be higher for very high-volume black-and-white printing compared to laser printers. Its size and capacity make it best suited for medium-sized businesses rather than smaller offices.

Best for: Medium-sized businesses and busy offices requiring reliable, high-volume, and versatile all-in-one printing solutions.

What We Like:

• Large 500-sheet capacity and 50-page automatic feeder for handling big print jobs efficiently
• Crisp inkjet printing with auto two-sided capability to save time and resources
• Multiple connectivity options including Wi-Fi, Ethernet, Bluetooth, USB, and Alexa compatibility
• Easy-to-use 4.3″ color touchscreen simplifies operation and job management

Specification:

Feature	Details
Manufacturer	Epson
Dimensions (W×D×H)	Approx. 18.4 × 15.4 × 11.7 in
Weight	Approx. 17.5 lb (7.9 kg)
Paper Capacity	500 sheets
Automatic Document Feeder	50 pages
Printing Technology	Inkjet
Print Speed	Up to 12 ppm (color), 25 ppm (B&W)
Connectivity	USB, Ethernet, Wi-Fi, Bluetooth, Alexa compatible

Factors to Consider When Choosing a Multifunction Printer for Medium Business

When choosing a multifunction printer for your medium business, you’ll want to prioritize print speed to keep up with demand and guarantee smooth workflow. Make sure it offers diverse connectivity options and robust security features to protect sensitive information.

Also, consider the paper handling capacity and cost efficiency to find a model that fits your daily needs and budget. It’s all about balancing performance and expenses so your business runs smoothly without overspending.

Print Speed Importance

Choosing a multifunction printer with a print speed of at least 30 pages per minute can substantially boost your office productivity. Faster print speeds reduce wait times, letting your team get through tasks quicker and easing workflow during busy hours.

If your business handles moderate to heavy printing, a high-speed printer becomes essential for meeting tight deadlines without causing bottlenecks. It directly affects how fast large jobs finish, which impacts overall operational efficiency.

Plus, it keeps employees satisfied by minimizing downtime. By selecting a multifunction printer with adequate speed, you guarantee smooth document processing and avoid frustrating delays.

This simple factor plays a key role in maintaining a seamless business operation and supporting your team’s productivity every day.

Connectivity Options Variety

Since your office likely uses a variety of devices, you’ll want a multifunction printer that offers multiple connectivity options like Wi-Fi, Ethernet, USB, and mobile printing. Make certain it supports dual-band Wi-Fi (2.4GHz and 5GHz) to boost wireless performance and minimize interference.

Also, check compatibility with cloud services and mobile apps so you and your team can print and manage jobs remotely from smartphones or tablets. Features like Wi-Fi Direct and NFC simplify device pairing without needing a network, saving time.

Plus, look for printers with multiple ports such as USB 3.0 and Ethernet, along with optional wireless modules, to seamlessly fit into your existing setup. This variety ensures everyone in your office can connect easily and stay productive.

Security Features Necessity

Because your business handles sensitive information daily, you need a multifunction printer equipped with robust security features. Look for devices that offer malware protection, encryption, and secure user authentication to safeguard your data.

Automatic security updates are vital—they prevent firmware vulnerabilities and block unauthorized access. Features like secure print release and user access controls ensure only authorized personnel retrieve confidential documents, reducing the risk of exposure.

Don’t overlook network security measures such as firewalls, intrusion detection, and monitoring, which protect data during printing and scanning. Finally, choose printers compliant with industry standards like ISO/IEC 27001 or FIPS to meet enterprise security requirements.

Prioritizing these security aspects helps protect your business from data breaches and keeps your sensitive information safe. It’s really about peace of mind, knowing your information stays secure every step of the way.

Paper Handling Capacity

Three key factors define the ideal paper handling capacity for a medium business multifunction printer: input tray size, automatic document feeder capacity, and support for various media sizes. You’ll want a printer with an input tray holding at least 250 sheets to handle high-volume jobs without constant refills.

For smoother multi-page scanning and copying, look for an automatic document feeder (ADF) that can hold 50 sheets or more. It’s also essential to support diverse media sizes like legal or ledger (11”x17”) to meet your business’s varied printing needs.

Consider models with multiple paper trays or expandable capacity to manage different paper types easily and minimize downtime. If your workload is heavy, high-capacity trays holding over 500 sheets will keep your print jobs flowing efficiently.

Cost Efficiency Considerations

When choosing a multifunction printer for your medium business, you’ll want to focus on cost efficiency to keep expenses manageable over time. Look for models with high-yield toner or ink cartridges that print 7,500 pages or more to reduce replacement frequency and costs.

Evaluate the cost per page by dividing cartridge prices by their page yield to ensure affordability. Consider printers offering subscription services or automatic supply replenishment—they often come with discounts and simplify inventory management.

Also, pick energy-efficient devices with automatic duplexing to cut power and paper expenses. Keep in mind, a low upfront price might mean higher ongoing supply costs.

Balancing initial investment with long-term savings is key to finding a cost-efficient multifunction printer that fits your business needs. It’s all about making smart choices that pay off over time.

Mobile and Cloud Integration

As your medium business relies more on mobile devices and cloud services, choosing a multifunction printer with strong mobile and cloud integration becomes essential. You’ll want a printer that supports popular mobile printing protocols like AirPrint, Google Cloud Print, and Brother iPrint & Scan for seamless compatibility.

Make sure it offers cloud integration features, giving you direct access to Google Drive, Dropbox, or OneDrive right from the control panel or app. Connectivity options such as built-in Wi-Fi, Wi-Fi Direct, or Ethernet let you print and scan remotely from multiple devices without cables.

Don’t overlook security—look for remote firmware updates, user authentication, and encrypted data transfer to protect sensitive info. And finally, check if the printer supports cloud-based print management for centralized control across locations. It really makes managing multiple devices a breeze!

Frequently Asked Questions

How Do Multifunction Printers Impact Office Network Security?

Multifunction printers can introduce vulnerabilities if you don’t secure them properly. They store sensitive data and connect to your network, so you should update firmware regularly, use strong passwords, and enable encryption to protect your office network security.

It’s important to stay on top of these steps because printers are often overlooked when thinking about network safety. Keeping them secure helps prevent unauthorized access and keeps your data safe.

What Are the Environmental Benefits of Using Multifunction Printers?

You’ll cut paper and energy waste by using multifunction printers since they combine printing, scanning, copying, and faxing.

This reduces device clutter, lowers power consumption, and supports eco-friendly practices.

It’s a smart way to help your office shrink its environmental footprint.

Can Multifunction Printers Integrate With Cloud-Based Business Software?

You know what they say: “A stitch in time saves nine.”

Yes, multifunction printers can integrate with cloud-based business software. This lets you scan, print, and share documents seamlessly.

It really boosts your productivity and keeps workflows smooth.

What Maintenance Costs Should Businesses Expect for These Printers?

You should expect costs for ink or toner replacements, regular servicing, and occasional part replacements.

Maintenance contracts can help control expenses, but keep in mind costs vary by usage, brand, and printer model. So, it really depends on how much you print and the type of printer you have.

Are There Any Financing or Leasing Options for Purchasing Multifunction Printers?

About 60% of businesses choose leasing for multifunction printers. You can find financing and leasing options that lower upfront costs, letting you upgrade easily while managing cash flow and spreading expenses over time.

Leasing makes it easier to keep your tech up-to-date without a big initial investment. Plus, it helps you plan your budget better since payments are spread out.

Conclusion

Choosing the right multifunction printer is like planting a sturdy tree in your business garden—it grows with you, offering shade and strength through every challenge.

By picking a reliable, efficient model, you’re not just buying a machine; you’re nurturing productivity and fostering seamless teamwork.

So, trust your instincts and consider your needs carefully.

With the best multifunction printers for medium business, you’ll have a device that supports every step of your journey.

Watch your business flourish with a printer designed to boost efficiency, improve collaboration, and handle all your printing, scanning, and copying tasks effortlessly.