6 Best Compact Printers for Small Business in 2026
You’ll find the best compact printers for your small business in 2026, including models like the Canon PIXMA TR160 and Brother HL-L2405W.
These printers offer portability and fast monochrome printing, perfect for busy environments.
The HP OfficeJet 250 and N80 Thermal printer provide versatile mobile and ink-free options, making them great choices for on-the-go printing.
For home offices, the HP DeskJet 2855e is a reliable option, while the Xerox B315DNI excels in handling high-speed tasks with its all-in-one features.
Each printer balances speed, quality, and security, ensuring your workflow remains smooth and protected.
So, whether you need portability, versatility, or high performance, discover which compact printer fits your needs perfectly!
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Canon PIXMA TR160 Wireless Portable Compact Printer
- LIGHTWEIGHT AND PORTABLE - Connect and print on the go with the PIXMA TR160. This lightweight portable printer can...
- HIGH-QUALITY PRINTING ON THE GO - Print documents and photos up to 8.5” x 11” that showcase sharp black text...
- SIMPLE & EASY CONNECTIVITY - Printing is only an app away when using the Canon PRINT app, Apple AirPrint4, or...
- WIRELESS DIRECT MODE - Connect your compatible device to the printer even without a wireless router.
- 1.44” OLED DISPLAY - Easily check ink levels, printer status, and other settings with the 1.44” Monochrome...
Discover the freedom of printing on the go with the Canon PIXMA TR160. This wireless portable printer is designed for those who refuse to compromise on quality while traveling. Its lightweight and compact design make it an ideal companion for busy professionals and small business owners.
The PIXMA TR160 ensures you can print sharp black text and vibrant color images up to 8.5” x 11”. With its 5-Color Hybrid Ink System, you’ll enjoy high-quality results every time. Stay connected effortlessly through various options, including the Canon PRINT app, Apple AirPrint, or Wireless Direct Mode—no router needed.
Maintenance is simple, thanks to its 50-sheet tray, which efficiently accommodates your printing needs. However, keep in mind that frequent refills may be required for larger jobs. The 1.44” OLED display provides essential information at a glance, though it may limit ease of navigation for some users.
The Canon PIXMA TR160 is not just a printer; it enhances your productivity while you’re on the move.
Best for: Professionals needing a portable printer that delivers high-quality results wherever they are.
What We Like:
- Compact and easy to carry for on-the-go use.
- High-quality prints with vibrant colors and sharp text.
- Multiple wireless connectivity options for convenience.
- Simple maintenance with a user-friendly design.
Specification:
| Specification | Details |
|---|---|
| Manufacturer | Canon |
| Dimensions | 12.7 x 7.2 x 2.5 inches |
| Weight | 4.5 lbs |
| Material | Plastic |
| Color Options | Black |
Brother HL-L2405W Wireless Monochrome Laser Printer
- BEST FOR HOMES & HOME OFFICES – Engineered for consistent, premium print quality, the Brother HL-L2405W...
- COMPACT, CONNECTED PRINTER – Flexible connection options make this an ideal printer for home use and at-home...
- BROTHER MOBILE CONNECT APP – Manage your printer remotely and print from your mobile device anytime, from almost...
- VERSATILE PAPER HANDLING – Enjoy seamless, reliable everyday printing with the 250-sheet paper tray(4) and a...
- BROTHER IS AT YOUR SIDE – Backed by Brother with a 1-year limited warranty and free online, call, or live chat...
Experience seamless printing with the Brother HL-L2405W Wireless Monochrome Laser Printer. Designed for small businesses and home offices, this printer delivers fast, reliable black-and-white output without taking up unnecessary space. With speeds of up to 30 pages per minute, it ensures your documents are ready when you need them.
The compact design fits neatly in any workspace, while dual-band wireless connectivity allows for secure printing from various devices. Say goodbye to clutter and hello to efficiency, as the 250-sheet tray accommodates your daily print needs, and the manual feed slot handles specialty papers effortlessly.
Maintaining the HL-L2405W is a breeze. Use the Brother Mobile Connect app for easy remote printing and supply management, ensuring you never run out of toner unexpectedly. The Refresh EZ Print Subscription further simplifies your workflow by keeping your supplies stocked and saving you money.
Best for: Small businesses and home offices seeking efficient monochrome printing with wireless convenience.
What We Like:
- Prints up to 30 pages per minute with sharp, crisp output.
- Dual-band wireless and USB connectivity for versatile printing.
- 250-sheet paper tray plus manual feed for envelopes and specialty paper.
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Brother |
| Dimensions | 14.2 x 14.6 x 7.2 in |
| Weight | 15.9 lb |
| Material | Plastic |
| Color Options | Black |
HP OfficeJet 250 Wireless Mobile Printer (CZ992A)
- BUSINESS PRINTING—VIRTUALLY ANYWHERE - Use your laptop, tablet, or smartphone to print, scan, and copy on the go...
- EASY PORTABLE PRINTING, SCANNING, AND COPYING WHEREVER YOU NEED IT - Print business documents anytime, anywhere...
- HP APP - Print and scan right from your smartphone with the easiest-to-use print app
- EASY SETUP AND PRINTING FROM MOBILE DEVICES - HP Auto Wireless Connect allows for easy setup right out of the box...
- POWER UP, FAST - Charge within 90 minutes while the printer is turned off, with HP Fast Charge; plug in your AC...
Discover the HP OfficeJet 250, a game-changer in portable printing. This mobile printer combines compact design with robust wireless capabilities, making it ideal for those on the go. Whether you’re in a car, at a café, or in a meeting, you can easily print, scan, and copy without any hassle.
Designed for versatility, the OfficeJet 250 supports various paper sizes and connects seamlessly to your laptop, tablet, or smartphone using HP Auto Wireless Connect. Say goodbye to complicated setups and hello to printing from anywhere, anytime.
Maintaining this printer is simple, thanks to its efficient HP 62 cartridges, which ensure long-lasting performance. The included battery charges quickly in just 90 minutes, empowering you to tackle your tasks without being tethered to an outlet.
However, be mindful that heavy usage may limit battery life, and it may not match the speed of larger office printers. Still, its unmatched portability and functionality make it a reliable choice for professionals.
Best for: Professionals and travelers needing a compact, efficient mobile printer for on-the-go tasks.
What We Like:
- Highly portable with a compact design for easy transport.
- Quick wireless setup for seamless printing from multiple devices.
- Supports a variety of paper sizes for diverse printing needs.
Specification:
| Feature | Details |
|---|---|
| Manufacturer | HP |
| Dimensions | 14.33 x 7.32 x 3.5 in |
| Weight | 4.85 lb |
| Material | Plastic |
| Color Options | Black |
N80 Wireless Portable Thermal Printer Bluetooth Compatible
- Wireless Bluetooth Printer: Portable thermal printer compatible with iPhone, Android phones, iPad and tablet...
- No-ink printing: Only supports US Letter and A4 size thermal paper.(Doesn't support regular paper) The no-ink...
- Clear Print: NDYIN N80 portable printer adopts high-definition printing technology, with a 203DPI resolution to...
- Portable wireless printer for travel: The portable printer is equipped with a built-in 1500mAh rechargeable...
- The N80 portable printer has a wide range of uses. The package includes the N80 printer, a roll of US Letter...
Introducing the N80 Wireless Portable Thermal Printer, the ideal solution for small business owners and mobile professionals seeking convenience and efficiency. This lightweight printer connects seamlessly via Bluetooth to your iPhone, Android device, iPad, or tablet, ensuring you can print documents on the go without the hassle of tangled wires.
Designed with functionality in mind, the N80 uses direct thermal technology, eliminating the need for ink or toner. This not only cuts down on operating costs but also simplifies maintenance. Whether you need to print invoices, contracts, or even tattoo transfers, this printer delivers sharp, clear results on US Letter and A4 thermal paper.
Weighing just 1.5 pounds and featuring a rechargeable battery, the N80 is perfect for those who travel frequently. Its compact design allows you to easily slip it into your bag, making it accessible wherever you need it.
However, do note that the Bluetooth connection does not support laptops, requiring a USB-C connection and driver installation instead. Additionally, it is limited to US Letter and A4 thermal paper, and users must provide their own charger.
Best for: Small business owners and mobile professionals needing a portable and efficient printing solution.
What We Like:
- Supports wireless printing from various devices via the Nada Print App.
- No ink or toner required, reducing overall costs.
- Compact and lightweight, making it easy to transport.
Specification:
| Feature | Details |
|---|---|
| Manufacturer | N80 |
| Dimensions | 7.5 x 4 x 2 inches |
| Weight | 1.5 lbs |
| Material | Plastic |
| Color Options | White |
HP DeskJet 2855e Wireless All-in-One Printer
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Introducing the HP DeskJet 2855e Wireless All-in-One Printer, your perfect solution for home printing needs. Compact and versatile, this printer seamlessly integrates into your workspace, making it ideal for printing, scanning, and copying. With its user-friendly design, you can tackle everyday tasks with ease.
Say goodbye to the frustration of frequent ink shortages. The HP DeskJet 2855e includes a 3-month Instant Ink trial, ensuring you have the supplies you need without the hassle of last-minute shopping. Its reliable 2.4 GHz Wi-Fi connection offers seamless wireless printing, allowing you to print directly from your smartphone or tablet.
Despite its compact size, this printer delivers quick print speeds of up to 7.5 pages per minute in black, making it efficient for home use. The enhanced HP AI Printing feature ensures your documents look polished and professional, elevating your work quality.
However, keep in mind that the printer has a limited input tray capacity of 60 sheets, which may require more frequent refills. Additionally, it only supports 2.4 GHz Wi-Fi networks.
Best for: Home users seeking a compact, reliable all-in-one printer with smart ink management.
What We Like:
- All-in-one functionality for versatile tasks.
- Easy connectivity with 2.4 GHz Wi-Fi.
- Convenient 3-month Instant Ink trial included.
Specification:
| Specification | Details |
|---|---|
| Manufacturer | HP |
| Dimensions | 16.7 x 12.0 x 5.2 inches |
| Weight | 5.5 lb |
| Material | Plastic |
| Color Options | White |
Xerox B315DNI Wireless All-in-One Laser Printer
- WORK FROM HOME: Perfect for small teams or home offices that need technology that fits in tight spaces and is easy...
- OUTSTANDING PERFORMANCE: Wireless printer, with print speeds up to 42 Letter sized pages per minute / 40 A4 sized...
- CONVENIENCE AND CONNECTIVITY: Built-in Wi-Fi for Apple AirPrint, Mopria Print Service and Chromebook printing means...
- STAY SECURE: Comprehensive security features protect against rising and increasingly sophisticated cyber threats by...
- INTUITIVE INTELLIGENCE: Simplicity drives productivity with Xerox Print Drivers and Xerox Print & Scan Experience...
The Xerox B315DNI Wireless All-in-One Laser Printer is the perfect solution for those seeking efficiency in a compact design. Tailored for tight spaces, it seamlessly combines printing, scanning, copying, and faxing functionalities. This printer not only saves space but also enhances productivity in home offices and small teams.
Experience rapid output with print speeds of up to 42 pages per minute. Automatic two-sided printing further streamlines your workflow, letting you tackle tasks with ease. The 250-sheet paper capacity ensures you spend less time on refills, allowing you to focus on what matters most.
Designed with convenience in mind, the built-in Wi-Fi supports various mobile printing options, including Apple AirPrint and Mopria. This means you can effortlessly print from your smartphone or tablet, making it ideal for today’s mobile lifestyle.
Robust security features protect your sensitive data while user-friendly Xerox Print Drivers simplify document management. The B315DNI is not just a printer; it’s a reliable ally in your day-to-day operations.
Best for: Home offices or small teams looking for a compact, efficient, and secure all-in-one wireless printer.
What We Like:
- High-speed printing up to 42 pages per minute.
- Wireless connectivity for easy mobile device printing.
- User-friendly drivers simplify scanning and document management.
- Automatic two-sided printing enhances efficiency.
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Xerox |
| Dimensions | 14.6 x 14.6 x 10.6 in |
| Weight | 22.5 lb |
| Material | Plastic |
| Color Options | Black |
Factors to Consider When Choosing a Compact Printer for Small Business
When choosing a compact printer for your small business, you’ll want to focus on portability and design to fit your workspace.
Consider printing speed, quality, and paper handling to keep your workflow efficient.
Don’t forget to check connectivity options, including wireless and mobile support, for seamless printing from any device.
Portability And Design
Choosing a compact printer for your small business means focusing on portability and design to guarantee it fits seamlessly into your workspace and lifestyle.
You want a lightweight, space-saving model that’s easy to carry between locations or tuck into tight spaces.
Look for features like built-in handles, rechargeable batteries, and wireless connectivity—these make setup and transport hassle-free.
The printer’s size and weight directly affect how convenient it is for mobile use.
Also, prioritize intuitive controls and clear displays to keep operation simple, no matter where you print.
Finally, choose a design built for durability and reliability, so your printer can handle frequent moves and diverse work environments without missing a beat.
This balance ensures your compact printer stays efficient and practical.
Printing Speed And Quality
Printing speed and quality play essential roles in keeping your small business running smoothly without delays or subpar results.
Look for printers with a high pages-per-minute (PPM) rate to minimize wait times, especially if you handle large print jobs regularly.
For sharp, clear text and images, aim for at least 300 DPI resolution.
Laser printers typically deliver crisper black-and-white documents, while inkjets shine when printing vibrant color photos.
Don’t overlook the type of ink or toner, as it influences both color richness and durability.
If you need borderless or photo printing, choose models with specialized settings and higher resolution outputs.
Balancing speed with print quality ensures your documents look professional without slowing down your workflow.
Connectivity Options Available
Several connectivity options make compact printers versatile for small business needs.
You’ll find models offering Wi-Fi, Bluetooth, USB, and cloud printing to fit your device setup.
Wireless connections let you print remotely and simplify installation since you won’t need cables cluttering your workspace.
If you often print from smartphones or tablets, Bluetooth-enabled printers provide quick, direct access without wires.
For a stable, wired connection, USB remains a reliable choice, especially with desktop computers.
Cloud printing support adds extra flexibility by allowing you to send print jobs from anywhere with internet access.
Choosing a printer with multiple connectivity options guarantees it integrates smoothly into your workflow, keeping your small business efficient and adaptable.
Paper Handling Capacity
One key factor to take into account when selecting a compact printer for your small business is its paper handling capacity.
Choosing a printer with a larger paper tray, like one that holds 250 sheets, helps you print high volumes without constant refills. This can significantly boost your efficiency.
You’ll also want a model with a manual feed slot. This feature lets you print on specialty papers or envelopes without interrupting your regular jobs.
Versatility in supporting different paper sizes and types is essential for handling various business documents smoothly.
Maintaining a consistent paper supply minimizes downtime and keeps your workflow steady during busy periods.
Prioritizing these features ensures your compact printer meets your business’s demands without frequent interruptions or delays.
Wireless And Mobile Support
Choosing a compact printer with robust wireless and mobile support can transform how you handle printing tasks in your small business.
You’ll want a printer that offers flexible wireless options like Wi-Fi, Bluetooth, or Wi-Fi Direct. This way, you can print easily from multiple devices without cables.
Make sure it’s compatible with popular mobile printing apps such as Apple AirPrint, Google Cloud Print, or the manufacturer’s own app. This allows you to print on the go without hassle.
Look for easy mobile setup and management to save time and avoid relying on a computer.
Also, consider printers that support cloud printing services for direct document access from cloud storage.
Real-time status updates and notifications via mobile apps help you monitor printing and maintenance efficiently.
Ink And Toner Efficiency
Wireless and mobile support makes printing more convenient, but managing ongoing costs is just as important for your small business.
Ink and toner efficiency directly impacts your printing budget, especially if you handle high volumes.
Look for printers with high-yield cartridges or refillable ink tanks to cut down on frequent replacements.
Some thermal printers even bypass ink and toner entirely, using direct thermal technology. This can save you money for specific tasks.
Pay close attention to the page yield per cartridge—higher yields mean better value.
Efficient printers often include features like auto duplexing and draft mode, which help reduce ink use on everyday prints.
Security And Privacy Features
Because small businesses often handle sensitive information, securing your compact printer is crucial to protect your data and maintain privacy.
Make sure your printer supports secure wireless protocols like WPA3 to safeguard data during transmission.
Look for built-in features such as user authentication, PIN codes, or access control to prevent unauthorized access.
Confirm it offers encrypted storage and secure printing to keep sensitive documents safe.
Automatic firmware updates are essential, as they fix security vulnerabilities and keep your device protected.
Additionally, consider printers with activity logs or audit trails, so you can monitor and review printing activities for extra privacy.
Prioritizing these security and privacy features will help you maintain control over your business’s confidential information.
Frequently Asked Questions
How Do Compact Printers Impact Office Energy Consumption?
Compact printers reduce your office energy consumption by using less power during operation and standby modes.
They often feature energy-saving settings, so you’ll cut costs and lower your environmental impact.
Best of all, you won’t have to sacrifice printing quality or speed.
Are There Eco-Friendly Ink Options for Compact Printers?
You’ll find eco-friendly ink options for compact printers, like soy-based inks, reducing VOC emissions by up to 90%.
These inks not only protect the environment but also keep your prints vibrant.
Plus, they help make your office healthier!
Can Compact Printers Handle Legal-Sized Documents Effectively?
Yes, many compact printers can handle legal-sized documents effectively.
You’ll want to check the specifications to make certain they support 8.5″ x 14″ paper.
That way, you won’t run into size limitations during your printing tasks.
What Are Common Maintenance Issues With Compact Printers?
Don’t worry about constant jams; you’ll mostly face paper jams, ink clogs, and connectivity hiccups.
Regular cleaning and using quality paper help you avoid these.
Keeping your compact printer running smoothly means less frustrating downtime!
How Secure Are Wireless Connections on Compact Printers?
Wireless connections on compact printers can be secure if you use strong passwords and enable encryption like WPA3.
Keeping your firmware updated is also crucial.
Don’t skip these steps, or you risk unauthorized access and data breaches.
Stay vigilant!
Conclusion
Choosing the right compact printer for your small business is like picking the perfect tool from a well-stocked toolbox.
Each printer here is crafted to fit different tasks, whether you need speed, portability, or versatility.
Just as a skilled craftsman trusts their favorite tool, you’ll find the printer that makes your work smoother and your business shine brighter.
So, gear up wisely—your perfect printing partner is waiting to help you build success.
In conclusion, selecting the best compact printer is crucial for enhancing your business operations.
With options tailored to your specific needs, you can achieve efficiency and professionalism in your printing tasks.
Invest in a printer that aligns with your goals, and watch your productivity soar.
Your ideal printing companion is out there, ready to elevate your small business experience!
