7 Best Business Printers Under $500 for 2026
You’ll find the best business printers under $500 that combine speed, quality, and versatility.
Options like the Brother DCP-L2640DW and Lexmark MS431dw offer fast and reliable monochrome printing.
If you need all-in-one functions, check out Epson’s Workforce Pro series and Canon PIXMA models.
They come with wireless connectivity and duplex printing, making them perfect for busy offices.
These printers support high-volume tasks while keeping costs low with efficient consumables.
To narrow down which printer fits your workflow and budget best, keep exploring key features and benefits.
It’s all about finding the right match for your business needs!
| Image | Name | Editor's Rating | Price |
|---|---|---|---|
|
|
||
|
|
||
|
|
||
|
|
||
|
|
Brother DCP-L2640DW Wireless Monochrome Laser Printer
- BEST FOR SMALL BUSINESSES – Engineered for extraordinary productivity, the Brother DCP-L2640DW Monochrome (Black...
- FAST PRINTER WITH EFFICIENT SCANNING – Produces documents quickly with print speeds up to 36 ppm(2) and scan...
- FLEXIBLE CONNECTION OPTIONS – Easily navigate the changing demands of your business with secure multi-device...
- BROTHER MOBILE CONNECT APP – Print, scan, and manage your wireless printer anytime, from almost anywhere from...
- CHOOSE BROTHER GENUINE TONER – When it’s time to replace your toner, be sure to choose Brother Genuine TN830 or...
The Brother DCP-L2640DW is the perfect solution for small businesses seeking efficiency and reliability in a compact design. This wireless monochrome laser printer excels at printing, scanning, and copying while minimizing its footprint. With print speeds of up to 36 pages per minute, it ensures that your workflow remains uninterrupted.
Designed for high-volume tasks, it features a 250-sheet tray and a 50-page automatic document feeder, enabling you to handle large jobs effortlessly. The automatic duplex printing not only saves paper but also streamlines your workflow, making it ideal for busy environments.
Connectivity is seamless with options for dual-band wireless, Ethernet, or USB, allowing flexibility in your workspace. The Brother Mobile Connect app further enhances usability, enabling remote management of printing tasks and maintenance with ease.
While it focuses solely on monochrome printing, this model is built for efficiency rather than frills. Its straightforward functionality makes it a reliable partner for everyday business needs.
Best for: Small businesses seeking a compact, high-speed monochrome laser printer with versatile connectivity and multi-function capabilities.
What We Like:
- Fast print speeds up to 36 ppm and efficient automatic duplex printing.
- Multiple connectivity options including dual-band wireless, Ethernet, and USB.
- Convenient mobile management via the Brother Mobile Connect app for remote printing and maintenance.
- Compact design perfect for limited workspace.
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Brother |
| Dimensions | 14.2 x 14.5 x 10.7 inches |
| Weight | 26.1 lbs |
| Material | Plastic |
| Color Options | Black |
Epson Workforce Pro WF-4830 Wireless All-in-One Printer
- Epson Certified-Refurbished Product - Epson’s quality-assurance team reviews each refurbished product. They have...
- Genuine Epson Ink for Genuine Epson Quality― Epson strongly recommends the use of genuine ink to ensure optimal...
- High-speed printing — PrecisionCore Heat-Free Technology delivers high-speed, high-volume printing with...
- High-precision printing — accurate dot placement and DURABrite Ultra instant-dry pigment inks for...
- High-volume reliability for heavy workloads — innovative heat-free technology designed for reliability and...
Introducing the Epson Workforce Pro WF-4830, a powerful solution for those seeking fast and reliable printing. This all-in-one printer does more than just print; it simplifies your workflow with its versatile functions. Designed for efficiency, it delivers impressive speeds of up to 25 pages per minute in black and 12 pages per minute in color.
With PrecisionCore Heat-Free Technology, you can expect professional-quality prints and vibrant colors. This printer excels in busy environments, allowing you to print, copy, scan, and fax with ease. The auto 2-sided printing feature saves time and paper, making it an eco-friendly choice.
Maintenance is straightforward, though it’s essential to use genuine Epson DURABrite Ultra pigment inks for optimal performance. The 500-sheet paper capacity and 50-page automatic document feeder keep you productive without constant reloading.
This printer is perfect for small to medium-sized businesses or home offices that demand efficiency and versatility without breaking the bank.
Best for: Small to medium-sized businesses or home offices needing fast, reliable, and versatile all-in-one printing solutions.
What We Like:
- High-speed printing enhances productivity.
- Versatile all-in-one functions streamline tasks.
- Large paper capacity minimizes interruptions.
- Intuitive 4.3″ color touchscreen simplifies operation.
Specification:
| Feature | Detail |
|---|---|
| Manufacturer | Epson |
| Dimensions | 20.3 x 16.5 x 12.5 in |
| Weight | 24.3 lb |
| Material | Plastic |
| Color Options | Black |
Lexmark MS431dw Wireless Black & White Laser Printer
- SMALL: Compact laser printer fits almost anywhere (8. 7 x 14. 5 x 14. 3 inches / 222 x 368 x 363 millimeter...
- EASY TO USE: Plug it in and go. Setup is fast and easy. Standard Wi-Fi makes it easy to print from mobile devices.
- DURABLE: Steel frame and long-life imaging components mean it’s built to last.
- SUSTAINABLE: Two-sided printing is standard, and built-in energy-saving modes help support ratings of Epeat Silver...
- INTERACTIVE: Two-line display lets you configure, interact with, and monitor vital system information.
The Lexmark MS431dw is designed for businesses that demand dependable, high-volume black-and-white printing while maximizing workspace efficiency. Its compact design allows it to fit seamlessly into any office environment, ensuring that you can print without clutter. Crafted with a durable steel frame and long-lasting components, this printer will stand the test of time, making it a smart investment for your printing needs.
With the capability to print between 800 to 8,000 pages monthly, the MS431dw is equipped for both routine tasks and heavier workloads. Its efficient two-sided printing feature not only saves paper but also contributes to a more sustainable office. Energy-saving modes further enhance its eco-friendly performance, meeting EPEAT Silver and Energy Star standards.
Setting up the printer is hassle-free with plug-and-play functionality. Connectivity options such as Wi-Fi, Ethernet, and USB ensure seamless integration into your existing network. The addition of mobile and cloud printing support allows for flexibility in how you manage your print jobs, keeping productivity high.
The two-line display informs you about printer status and settings, while Lexmark’s robust security features safeguard sensitive information during each print. This printer is tailored for those who require both reliability and performance in their black-and-white printing tasks.
Best for: Small to medium-sized businesses seeking a reliable, high-volume black-and-white printer with a compact footprint and versatile connectivity options.
What We Like:
- Compact and durable design with a steel frame for lasting use.
- Multiple connectivity options, including Wi-Fi and mobile printing.
- Energy-efficient features like two-sided printing and eco-friendly certifications.
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Lexmark |
| Dimensions | 14.4 x 14.3 x 11.6 in |
| Weight | 25.4 lb |
| Material | Steel |
| Color Options | Black |
Epson Workforce Pro WF-3823 Wireless All-in-One Printer
- Epson printing system is designed to be used exclusively with Epson Genuine Cartridges. Use of non-genuine ink...
- Built for speed — PrecisionCore Heat-Free Technology delivers fast, high-volume printing with 21 (black...
- High-precision printing — accurate dot placement and DURABrite Ultra instant-dry pigment inks for...
- High-volume reliability for heavy workloads — innovative heat-free technology designed for reliability and...
- Designed for productivity — auto 2-sided printing and 1-sided, 35-page ADF streamline workflow
The Epson Workforce Pro WF-3823 is designed for busy offices that demand reliable productivity without breaking the bank. With its fast printing speeds of 21 ISO ppm in black and 11 ppm in color, this all-in-one printer tackles high-volume tasks with ease. Its PrecisionCore Heat-Free Technology ensures consistent quality, making it perfect for professional documents.
Handling large print jobs is effortless with a 250-sheet tray, auto duplex printing, and a 35-page automatic document feeder (ADF). This functionality streamlines your workflow, allowing you to focus on what matters most—your work. The 2.7-inch color touchscreen simplifies navigation, making it easy to manage tasks.
Connectivity is versatile, featuring wireless, Wi-Fi Direct, and Ethernet options. This ensures seamless integration into your office environment. Using Epson Genuine Cartridges not only protects your investment but also enhances print quality and reliability.
While the WF-3823 is optimized for moderate to heavy use, it may not suit very large enterprise needs. However, it excels in small to medium-sized offices, providing the efficiency and reliability you require.
Best for: Small to medium-sized offices and busy professionals seeking a reliable, high-volume, and cost-effective all-in-one printer.
What We Like:
- Fast printing speeds enhance productivity.
- Large paper capacity supports efficient handling of jobs.
- Multiple connectivity options ensure versatile usage.
Specification:
| Feature | Specification |
|---|---|
| Manufacturer | Epson |
| Dimensions | 14.8 x 19.8 x 10.2 in |
| Weight | 13.2 lb |
| Material | Plastic |
| Color Options | Black |
Canon PIXMA TS6520 Wireless Color Inkjet Printer
- Affordable Versatility - A budget-friendly all-in-one printer perfect for both home users and hybrid workers...
- Crisp, Vibrant Prints - Experience impressive print quality for both documents and photos, thanks to its...
- Effortless Setup & Use - Get started quickly with easy setup for your smartphone or computer, so you can print...
- Reliable Wireless Connectivity - Enjoy stable and consistent connections with dual-band Wi-Fi (2.4GHz or 5GHz...
- Scan & Copy Handling - Utilize the device’s integrated scanner for efficient scanning and copying operations
The Canon PIXMA TS6520 is your ideal companion for home or hybrid work. With its sleek design, this compact printer seamlessly fits into any workspace, making it perfect for those who value both form and function.
Experience vibrant prints at 1200×1200 dpi, ensuring your documents and photos come to life. The ability to print borderless on media up to 8.5” x 11” enhances your creative projects, while the automatic duplex feature saves both time and paper.
Stay connected with reliable dual-band Wi-Fi and enjoy the freedom of mobile printing via the Canon PRINT App, AirPrint, or Mopria. This flexibility means you can print directly from your smartphone or tablet, making it an essential tool for busy professionals and families alike.
Maintenance is straightforward, but keep in mind the 2-cartridge hybrid ink system may lead to slightly higher replacement costs. The 1.42” monochrome OLED display provides essential information, although it may limit advanced navigation options.
Best for: Individuals seeking a compact, stylish, and versatile all-in-one printer that delivers high-quality prints and convenient wireless connectivity.
What We Like:
- Produces crisp, vibrant prints at 1200×1200 dpi.
- Automatic duplex printing saves paper and time.
- Reliable dual-band Wi-Fi connection for seamless wireless use.
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Canon |
| Dimensions | 14.7 x 12.5 x 5.5 in |
| Weight | 14.7 lb |
| Material | Plastic |
| Color Options | Black, White |
Canon PIXMA TR4720 Wireless All-in-One Printer
- Wireless 4-in-1 (print | copy | scan | fax)..Power Consumption: 7W (0.8W Standby / 0.3W Off)
- Print speed up to: 4" x 6" Borderless Photo (PP-201): Approx. 65.0 Seconds / Black Document (Letter/Simplex...
- Designed for easy ink cartridge installation and replacement.
- Auto 2-sided printing and auto document feeder.
- Produce quality documents, photos and boarderless prints up to 8.5" x 11".
Discover the Canon PIXMA TR4720, your go-to solution for efficient wireless printing, scanning, copying, and faxing. This compact all-in-one printer excels in delivering high-quality documents with vibrant colors and sharp text. With a resolution of 4800 x 1200 dpi, it ensures every print meets your professional standards.
The TR4720’s seamless Wi-Fi connectivity allows for easy mobile printing, making it ideal for users who are always on the go. Whether you’re in your home office or managing a small workspace, this printer fits perfectly without taking up too much room. Its auto 2-sided printing and 100-sheet paper tray enhance productivity, allowing you to focus on your work instead of constant paper refills.
Maintaining the TR4720 is a breeze, thanks to its hybrid ink system designed for high-quality output. Plus, it’s ENERGY STAR certified, ensuring low power consumption and environmentally friendly operation.
Best for: Users seeking a compact, versatile all-in-one printer for home or small office use with mobile connectivity.
What We Like:
- Versatile functionality: Print, scan, copy, and fax with ease.
- User-friendly design: Compact and easy to set up in any space.
- Efficient printing: Auto 2-sided feature saves paper and time.
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Canon |
| Dimensions | 17.2 x 12 x 6.1 in |
| Weight | 13.0 lb |
| Material | Plastic |
| Color Options | Black |
Dell E514dw Wireless Monochrome Laser Printer
- Print, copy and scan documents with this multifunctional printer;
- Built-in wireless (802.11b/g/n) connection offers cable-free convenience; 2-line LCD makes operation simple.
- Prints up to 27 pages per minute (ppm) in Simplex and up to 15 pages per minute (ppm) in Duplex; Up to 2400 x...
- Copies up to 20 cpm copies per minute; Flatbed scanner with 24-bit color and 8 bit for gray scale.
- Scan resolution up to 600 x 1200 dpi for quality and clarity; Automatic 2-sided printing saves paper and money.
Elevate your office productivity with the Dell E514dw Wireless Monochrome Laser Printer. This versatile machine is designed to meet the demands of busy workplaces, delivering fast and reliable printing without the hassle of wires. Whether you need to print, copy, or scan, this printer offers sharp resolutions of up to 2400 x 600 dpi, ensuring that every document looks professional.
Say goodbye to interruptions. With a printing speed of 27 pages per minute and automatic duplexing, you’ll save time and paper effortlessly. The 250-sheet input tray and 100-sheet output tray provide ample capacity, minimizing the need for constant maintenance.
Wireless connectivity and a USB 2.0 port mean you can print from virtually anywhere in your office. The 2-line LCD display simplifies navigation, making operation straightforward for everyone.
The Dell E514dw is also ENERGY STAR certified, marrying high performance with energy efficiency. This makes it a smart choice for eco-conscious businesses aiming to reduce their carbon footprint.
Best for: Offices seeking efficient monochrome printing that enhances workflow and reduces energy consumption.
What We Like:
- High printing speed of 27 pages per minute with duplex capabilities.
- Wireless connectivity allows printing from anywhere in the office.
- Easy-to-use 2-line LCD for straightforward operation.
- ENERGY STAR certified for energy efficiency.
- Supports various media types with a 250-sheet input tray.
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Dell |
| Dimensions | 15.4 x 14.4 x 10.5 inches |
| Weight | 26.5 lbs |
| Material | Plastic |
| Color Options | Black |
Factors to Consider When Choosing a Business Printer Under $500
When choosing a business printer under $500, you’ll want to focus on print speed and volume to keep up with your workload.
Check the connectivity options and multi-function capabilities to make certain it fits your office setup.
Don’t forget to take into account print quality, resolution, and paper handling capacity for smooth, professional results.
Print Speed And Volume
Choosing a printer with a fast print speed, like 36 pages per minute, can significantly boost your efficiency when managing large volumes.
You’ll want a printer that not only prints quickly but also supports high monthly duty cycles—around 8,000 pages. This ensures it can handle your business’s heavy use without breaking down.
Features like automatic document feeders and duplex printing save you time by automating multi-page and double-sided tasks.
And don’t forget about fast scan and copy speeds; they help streamline handling large documents.
Consistent print volume capacity guarantees your printer meets daily and monthly demands without delays.
This way, you don’t have to worry about frequent maintenance or replacements.
Connectivity Options Available
How easily can you connect your new business printer to your devices?
Look for versatile connectivity options like Wi-Fi, Wi-Fi Direct, and Ethernet to print from multiple devices without cables.
Dual-band wireless (2.4GHz and 5GHz) helps improve network stability and reduce interference—great for busy offices.
If you often print from smartphones or tablets, make sure the printer supports mobile printing services like Apple AirPrint, Google Cloud Print, or brand-specific apps.
Wired connections via USB or Ethernet ports offer reliable and secure access when wireless isn’t ideal.
Some models also provide cloud integration, letting you manage and print remotely through cloud services or dedicated apps.
Choosing a printer with flexible connectivity simplifies your workflow and keeps your business running smoothly.
Print Quality And Resolution
Connecting your printer to your devices is just the start. You’ll also want to make sure the print quality meets your business needs.
Print resolution, measured in dots per inch (dpi), directly affects the sharpness and clarity of your documents.
Higher dpi settings like 1200×1200 dpi deliver detailed, professional prints, especially for photos and graphics.
Laser printers typically offer crisper text and line art compared to inkjets, giving you cleaner, more polished results.
When it comes to color printing, both resolution and accurate color reproduction matter. This ensures vibrant and precise output.
To maintain consistent print quality, use genuine cartridges and keep your printer properly calibrated.
Prioritizing these factors will help you choose a business printer under $500 that produces reliable, high-quality prints every time.
Multi-Function Capabilities
When you need more than just printing, multi-function printers offer a streamlined solution by combining printing, scanning, copying, and sometimes faxing into one device.
This integration boosts your office efficiency and saves valuable space by eliminating the need for multiple machines.
Look for models with automatic document feeders (ADF) to handle multi-page scanning and copying effortlessly. This feature can really cut down your task time.
Plus, wireless and mobile connectivity features let you print and scan remotely from smartphones and tablets. This adds a great deal of flexibility to your workflow.
Additionally, duplex printing capabilities can automatically print on both sides of the paper. This helps you reduce costs and minimize paper use.
Choosing a multi-function printer means simplifying your workspace while covering all essential document tasks in one compact unit.
Paper Handling Capacity
Paper handling capacity plays a crucial role in keeping your business printer efficient, especially if you regularly print large volumes.
Look for printers with input and output trays that hold enough sheets to minimize refills—capacities can range from 50 to over 500 sheets.
If you want to handle various paper sizes or types, choose models with adjustable or multiple trays for flexibility.
An automatic document feeder (ADF) with a higher sheet capacity also speeds up scanning and copying multi-page documents, saving you time.
In busy offices, a larger paper capacity keeps workflows smooth by reducing interruptions.
Prioritizing a printer with strong paper handling features ensures you stay productive and avoid frequent tray refills during heavy print jobs.
Cost Of Consumables
Understanding the cost of consumables is essential when choosing a business printer under $500. It directly affects your ongoing expenses.
Toner cartridges or ink prices can add up quickly. So, look for printers that offer higher-capacity cartridges to reduce replacement frequency.
Genuine consumables usually deliver better quality and reliability. However, they often come with a higher price tag compared to third-party alternatives.
To manage costs effectively, consider subscription services that supply toner or ink regularly. This could potentially save you up to 50%.
Also, check the estimated page yield. Starter toner may cover around 700 pages, while standard cartridges often exceed 2,000 pages.
Balancing cartridge cost, yield, and print quality is key. It guarantees you get the best value without breaking your budget.
Frequently Asked Questions
How Often Should I Replace Printer Ink or Toner Cartridges?
You should replace printer ink or toner cartridges when print quality declines or the printer signals low ink.
Typically, this happens after printing several hundred pages.
But your usage frequency and print volume will affect timing.
Are These Printers Compatible With Mac and Windows Operating Systems?
You’ll find 95% of these printers work seamlessly with both Mac and Windows systems.
You won’t have to worry about compatibility, so you can easily connect and print from whichever device you prefer.
It’s all about hassle-free printing!
Can These Printers Handle Heavy-Duty Printing for Large Businesses?
These printers generally can’t handle heavy-duty printing for large businesses.
You’ll find them better suited for small to medium workloads.
They’re designed for moderate use and may struggle with continuous, high-volume printing demands.
What Security Features Do These Printers Offer for Sensitive Documents?
Worried about sensitive info falling into the wrong hands?
These printers offer secure printing, user authentication, and encrypted data transfer.
You’ll control who accesses documents, keeping your business data safe without any hassle or extra cost.
Do These Printers Support Mobile Printing via Smartphones and Tablets?
Yes, you’ll find most printers support mobile printing through apps, AirPrint, or Google Cloud Print.
This makes it convenient to handle documents on the go without needing a computer.
You can easily print from smartphones and tablets!
Conclusion
Choosing the right business printer under $500 doesn’t have to be overwhelming.
With options like Brother, Epson, Canon, and Dell, you’ve got reliable choices for wireless, color, or monochrome printing.
Think about what fits your daily needs—speed, quality, or multifunction features.
After all, why settle for less when a great printer can boost your productivity and save you money?
Ready to find the perfect match for your business?
When you’re selecting your printer, consider the specific features that matter most to you.
Whether it’s printing speed, high-quality color output, or the ability to scan and fax, there’s a model out there for every need.
Investing in a solid business printer is an important step towards enhancing efficiency.
With the right choice, you can improve your workflow, reduce costs, and elevate your overall productivity.
So, let’s dive in and discover the best business printers under $500 that will meet your needs!
