15 Best Scanners and Printers for Small Businesses in 2027

You’ll want printers and scanners that combine speed, reliability, and cost-effectiveness, perfect for small businesses looking to boost productivity. Devices like the Brother DCP-L2640DW offer fast monochrome printing, while the Epson EcoTank ET-4800 provides eco-friendly color output that helps save on ink costs.

Wireless connectivity is a big plus in keeping your workflow smooth. For example, the HP Color LaserJet Pro 3301sdw lets you print and scan without the hassle of cables.

Plus, multifunction models such as the Brother MFC-L3720CDW handle scanning, printing, and faxing effortlessly, making them versatile for daily business tasks.

To get the most out of your small business setup, it’s smart to explore detailed features and compatibility options. This way, you can pick the perfect scanner or printer that fits your specific needs and budget.

Brother DCP-L2640DW Wireless Monochrome Laser Printer

The Brother DCP-L2640DW is a compact solution designed to streamline your office tasks. It delivers fast, high-quality monochrome prints at up to 36 pages per minute with sharp 1200 x 1200 dpi resolution. This printer tackles printing, scanning, and copying efficiently, saving you time and desk space.

Handling document workflows is simple thanks to the 50-page auto document feeder and 250-sheet paper tray. Automatic duplex printing helps reduce paper use, supporting eco-friendly office practices. Its compact design fits comfortably in small work areas without sacrificing functionality.

Connectivity is flexible with dual-band Wi-Fi, Ethernet, and USB options, enabling smooth integration into various office setups. You can also manage print jobs remotely using the Brother Mobile Connect app, adding convenience to your daily tasks.

Maintenance is straightforward with Toner Save Mode that extends toner life and reduces waste. While the monochrome-only output and basic 300 x 300 LCD control panel limit some features, it remains a dependable multifunction printer for everyday office needs.

Best for: small businesses and home offices requiring a fast, reliable monochrome multifunction printer with versatile connectivity and eco-conscious design.

What We Like:

• Fast printing speed up to 36 ppm with clear 1200 x 1200 dpi resolution
• Multiple connectivity options: dual-band Wi-Fi, Ethernet, and USB
• Automatic duplex printing saves paper and supports sustainability
• 50-page auto document feeder boosts scanning and copying efficiency
• Toner Save Mode helps reduce toner consumption and waste

Specification:

Feature	Details
Manufacturer	Brother
Dimensions (W x D x H)	16.1 x 15.7 x 12 inches
Weight	16.5 lbs (7.5 kg)
Color Options	White
Print Technology	Monochrome Laser
Print Resolution	1200 x 1200 dpi
Connectivity	Dual-band Wi-Fi, Ethernet, USB
Auto Document Feeder	50 pages
Paper Tray Capacity	250 sheets

HP Color LaserJet Pro MFP 3301sdw Printer

The HP Color LaserJet Pro MFP 3301sdw is designed to meet the needs of small teams seeking professional-quality color documents without hassle. This all-in-one printer simplifies everyday office tasks by combining printing, scanning, and copying into one compact device. It helps improve workflow efficiency with fast, vibrant prints and smart automation features.

With print speeds of up to 26 pages per minute, your team can produce sharp, full-color documents quickly. The printer’s auto two-sided printing and 250-sheet input tray reduce manual handling, saving time and paper. The automatic document feeder further streamlines multi-page scanning and copying jobs.

Maintenance is straightforward when using original HP 218A or 218X toner cartridges. These cartridges ensure consistent print quality and enable important firmware updates to keep the device secure and compatible. However, note that third-party toner cartridges are not supported due to chip requirements.

Built for small business environments, this model balances performance and reliability. While it excels at moderate-volume tasks, it may not be ideal for larger offices with heavy printing needs. Overall, it delivers dependable, quality output for everyday professional use.

Best for: Small teams and businesses needing a reliable all-in-one color laser printer for professional documents, scanning, and copying.

What We Like:

• Fast color printing up to 26 ppm with vivid, consistent output
• Convenient auto two-sided printing and large 250-sheet input tray
• Automatic document feeder speeds up scanning and copying tasks
• Original HP toner cartridges maintain quality and security through updates

Specification:

Feature	Details
Manufacturer	HP
Model	Color LaserJet Pro MFP 3301sdw
Print Speed	Up to 26 pages per minute
Input Tray Capacity	250 sheets
Functions	Print, Scan, Copy
Toner Cartridge	HP 218A/218X
Dimensions (W×D×H)	Approx. 16.9 × 15.7 × 11.7 in
Weight	Approx. 18.7 lb (8.5 kg)

Brother Work Smart 1360 Wireless Color Inkjet Printer

Experience efficient printing with the Brother Work Smart 1360 Wireless Color Inkjet Printer. Designed to simplify your tasks, this all-in-one printer handles color and black-and-white documents with ease. Its automatic duplex printing helps reduce paper waste, making it ideal for busy home offices or small businesses.

Stay productive with the 20-sheet automatic document feeder and a 150-sheet input tray, which minimize interruptions during large print jobs. Print speeds reach up to 16 ppm in black and 9 ppm in color, balancing quality with performance.

Wireless and USB connectivity allow flexible placement and easy sharing among multiple users. You can also print directly from cloud services like Google Drive and Dropbox, streamlining your workflow. The Brother Mobile Connect app further enhances convenience by simplifying mobile printing and scanning.

Maintenance is straightforward with the Refresh Subscription Trial, which helps ensure you never run out of ink. Keep in mind, color print speeds are slower than black, and the small 1.8-inch display may require some getting used to.

Best for: small office users and individuals who need a versatile wireless all-in-one printer that integrates smoothly with mobile and cloud platforms.

What We Like:

• Automatic duplex printing and 20-sheet ADF boost efficiency.
• Wireless, USB, and cloud connectivity offer versatile printing options.
• Brother Mobile Connect app simplifies mobile printing and ink management.
• Large 150-sheet input tray reduces paper refills.

Specification:

Feature	Details
Manufacturer	Brother
Dimensions (W×D×H)	Approx. 16.1 × 15.5 × 7.2 in
Weight	Approx. 11.7 lbs (5.3 kg)
Color Options	White
Connectivity	Wireless, USB, Cloud (Google Drive, Dropbox)

Brother MFC-L3720CDW Wireless Color Laser Printer

The Brother MFC-L3720CDW Wireless Color Laser Printer is designed to simplify your office tasks by combining printing, scanning, copying, and faxing into a single device. It delivers professional-quality color prints quickly, helping you complete jobs faster with speeds up to 19 pages per minute.

Its automatic duplex printing reduces paper use, making your workflow more eco-friendly and cost-effective. The printer handles large volumes smoothly thanks to a 250-sheet adjustable paper tray and a 50-sheet auto document feeder, minimizing interruptions during busy workdays.

Connecting to your devices is hassle-free with dual-band Wi-Fi, Wi-Fi Direct, and USB options. The intuitive 3.5-inch touchscreen allows easy navigation and access to smart cloud services, improving how you manage documents. Maintenance is straightforward, with automated toner replenishment keeping your printer ready without delays.

This all-in-one color laser printer is a solid choice for businesses that need reliability, versatility, and efficient mobile printing capabilities.

Best for: Small to medium-sized businesses and home offices requiring a versatile, efficient all-in-one color laser printer with advanced connectivity and mobile features.

What We Like:

• Fast, high-quality color printing with automatic duplexing saves time and paper.
• Multiple wireless and USB connectivity options for flexible use.
• All-in-one functions streamline office workflows.
• Automated toner replenishment reduces downtime.

Specification:

Specification	Details
Manufacturer	Brother
Dimensions (W x D x H)	16.1 x 18.7 x 15.7 in
Weight	35.3 lb (16 kg)
Paper Tray Capacity	250 sheets (adjustable)
Auto Document Feeder	50 sheets
Connectivity	Dual-band Wi-Fi, Wi-Fi Direct, USB
Display	3.5-inch color touchscreen

Epson EcoTank ET-4800 Wireless All-in-One Printer

The Epson EcoTank ET-4800 is designed to reshape your printing experience by cutting ink costs and minimizing waste. Its large ink tanks remove the need for traditional cartridges, making refills simple with EcoFit bottles. This setup helps you save money and reduces environmental impact.

Printing quality is a highlight, with Micro Piezo Heat-Free Technology delivering sharp text and vivid photos. The ET-4800 handles multiple tasks—printing, scanning, copying, and faxing—within a compact frame that fits neatly in any workspace.

Maintenance is straightforward, though initial setup and refilling require some care to prevent spills. Wireless and Ethernet connectivity options give you the freedom to place the printer where it suits your home office best.

While ideal for small offices, the moderate print speed and volume mean it’s not suited for high-demand environments. The fax function exists but may be less useful in predominantly digital workflows.

Best for: small business owners and home office users who want an affordable, eco-friendly all-in-one printer with reliable performance.

What We Like:

• High-capacity ink tanks reduce running costs and waste
• Sharp, vibrant output thanks to Micro Piezo Heat-Free Technology
• Flexible placement with wireless and Ethernet connectivity

Specification:

Feature	Details
Manufacturer	Epson
Dimensions	Compact design (exact size not specified)
Weight	Not specified
Color Options	Not specified

HP OfficeJet Pro 8125e Wireless All-in-One Printer

The HP OfficeJet Pro 8125e Wireless All-in-One Printer is designed to simplify your daily printing tasks. It delivers fast color and black-and-white prints, helping you meet tight deadlines without sacrificing quality. Wireless connectivity removes the hassle of cables, allowing easy setup and printing from multiple devices.

This printer’s auto duplex feature cuts paper use in half, making it an eco-friendly choice for busy offices. Its 225-sheet tray and automatic document feeder streamline batch printing and scanning, so you spend less time managing documents. HP’s AI technology enhances web and email prints, producing clearer, more professional results.

Maintenance is straightforward with the HP app, which lets you check ink levels, print, scan, and fax remotely. The 3-month Instant Ink trial ensures you start with a steady ink supply, although continuing the service requires a subscription. While inkjet technology suits moderate print volumes, it may be less cost-effective for very high usage.

Best for: Small business owners and home office users needing a versatile, efficient all-in-one printer with wireless connectivity and quality color output.

What We Like:

• Fast print speeds with automatic duplex printing to save paper
• Large input tray and document feeder improve workflow
• Dual-band Wi-Fi and HP app provide flexible wireless operation

Specification:

Feature	Details
Manufacturer	HP
Dimensions	16.5 x 14.7 x 9.7 inches (41.9 x 37.3 x 24.6 cm)
Weight	16.5 lbs (7.5 kg)
Print Technology	Inkjet
Connectivity	Dual-band Wi-Fi, USB
Input Tray Capacity	225 sheets

HP LaserJet Pro MFP 3101fdw All-in-One Printer

Experience efficient printing designed for busy offices with the HP LaserJet Pro MFP 3101fdw. This all-in-one printer tackles high-volume tasks by delivering up to 35 crisp, monochrome pages per minute. Its automatic duplex feature simplifies double-sided printing, reducing paper waste and saving time.

Maintenance is straightforward with a 250-sheet input tray that handles large print jobs without frequent refills. Supporting scanning, copying, and faxing, this device streamlines multiple office needs into one compact machine. The intuitive 1.0-inch LCD screen makes navigation simple for all users.

Connectivity options like Wi-Fi, Ethernet, and Bluetooth ensure seamless integration into your existing network. Enhanced with HP Wolf Pro Security, your documents and data remain protected from unauthorized access. Managing toner is hassle-free through the HP Instant Ink program, helping control printing costs without surprises.

While it prints only in monochrome, the printer’s speed and multifunction capabilities meet the demands of small teams. Its compact design fits neatly in tight office spaces, making it a practical choice for workplaces focused on efficiency.

Best for: small teams and offices needing fast, reliable black-and-white printing combined with scanning, copying, and secure wireless connectivity.

What We Like:

• Fast printing at 35 pages per minute with automatic duplexing
• Multifunction capabilities including scan, copy, and fax
• Easy wireless setup with Wi-Fi, Ethernet, and Bluetooth
• Solid security features via HP Wolf Pro Security
• Cost-effective toner management through HP Instant Ink

Specification:

Feature	Details
Manufacturer	HP
Dimensions (W×D×H)	Approx. 16.1 × 15.3 × 11.7 inches (40.9 × 38.8 × 29.7 cm)
Weight	Approx. 19.4 lbs (8.8 kg)
Color Options	White
Paper Tray Capacity	250 sheets

Brother MFC-L5915DW Professional Laser Printer All-in-One

Experience efficient, high-speed monochrome printing and scanning with the Brother MFC-L5915DW Professional Laser Printer All-in-One. Designed to meet the demands of busy offices, it handles large print jobs swiftly, delivering up to 50 pages per minute. This speed helps you keep up with tight deadlines and boosts overall productivity.

The 70-page auto document feeder allows for fast, single-pass two-sided scanning, reducing manual effort and saving time. Its large glass surface accommodates legal-sized documents, making it versatile for various business needs. This multifunction device also supports automatic two-sided printing, cutting paper use and costs.

Maintenance is straightforward with an ultra high-yield toner cartridge that can print up to 18,000 pages, minimizing replacements and downtime. Built-in Gigabit Ethernet and dual-band WiFi ensure easy network integration and sharing across your office without hassle.

While it offers robust functionality, the printer only supports monochrome output and has a larger footprint, which may require more workspace. Some users might need time to get accustomed to its advanced features.

Best for: businesses and professionals requiring fast, high-volume black-and-white printing and streamlined two-sided scanning in a connected office environment.

What We Like:

• Fast printing and copying at 50 ppm for high productivity
• Cost-efficient ultra high-yield toner cartridge
• 70-page auto document feeder with legal-size scanning capability
• Convenient built-in Gigabit Ethernet and dual-band WiFi connectivity
• Automatic two-sided printing to reduce paper usage

Specification:

Feature	Details
Manufacturer	Brother
Dimensions (W×D×H)	Approx. 16.1 × 15.7 × 12.5 inches (40.9 × 39.9 × 31.8 cm)
Weight	Approx. 24.7 lbs (11.2 kg)
Printing Technology	Monochrome Laser
Connectivity	Gigabit Ethernet, Dual-band WiFi
Auto Document Feeder	70 pages
Toner Cartridge Yield	Up to 18,000 pages

Canon PIXMA TR4720 Wireless All-in-One Printer

The Canon PIXMA TR4720 Wireless All-in-One Printer is designed to simplify office tasks with seamless printing, scanning, copying, and faxing in one compact unit. Its wireless connectivity removes the hassle of tangled cables and lets you print directly from mobile devices. This makes it ideal for small offices or home workspaces needing flexible, efficient document handling.

Maintenance is straightforward with features like Alexa integration, which helps monitor ink levels and reorder supplies automatically, reducing downtime. The 100-sheet paper capacity and auto two-sided printing save time and paper, although busy environments might require frequent refills. Borderless photo printing adds versatility, allowing you to produce high-quality images without extra steps.

The printer balances functionality with quiet operation and ENERGY STAR certification, ensuring lower energy consumption. Print speeds of 8.8 ipm in black and 4.4 ipm in color meet typical daily needs but may not suit high-volume demands. Faxing capability remains available but might be less relevant in modern digital workflows.

Overall, the Canon PIXMA TR4720 offers a practical, space-saving solution to common office challenges with smart features that keep your workflow smooth and efficient.

Best for: small offices and home users seeking a versatile, wireless all-in-one printer with mobile support and smart ink management.

What We Like:

• Combines printing, scanning, copying, and faxing with an automatic document feeder.
• Wireless and mobile device compatibility enhance convenience.
• Alexa integration enables smart ink level tracking and supply reordering.
• Supports borderless photo printing for high-quality images.
• ENERGY STAR certified for efficient power use.

Specification:

Feature	Details
Manufacturer	Canon
Dimensions (W×D×H)	16.0 × 11.7 × 6.0 inches
Weight	13.8 lbs (6.25 kg)
Connectivity	Wireless, USB
Paper Capacity	100 sheets
Print Speed	8.8 ipm (black), 4.4 ipm (color)
Functions	Print, Scan, Copy, Fax
Special Features	Auto 2-sided printing, Alexa integration, Borderless photo printing

HP LaserJet Pro MFP 3101sdw All-in-One Printer

Experience fast, professional-quality black-and-white printing with the HP LaserJet Pro MFP 3101sdw. This all-in-one device is designed to keep small teams productive by handling printing, scanning, and copying tasks efficiently. It tackles daily office demands with reliable speed and convenience.

The printer’s 250-sheet input tray and 50-sheet auto document feeder reduce interruptions, while auto duplex printing saves paper automatically. Wireless connectivity allows seamless printing from multiple devices, simplifying your workspace and workflow. Regular firmware updates from HP enhance security and maintain smooth operation over time.

Maintenance is straightforward with this model. It uses HP-specific cartridges that ensure optimal print quality and consistent performance. The device’s compact design fits well in small office environments without sacrificing durability or functionality.

While it excels in black-and-white printing, this printer is not suited for those needing color output or high-volume environments. It is a dependable solution tailored for small offices seeking efficiency and ease of use.

Best for: small teams and offices needing fast, reliable black-and-white printing with multifunction capabilities.

What We Like:

• Fast print speeds up to 35 pages per minute.
• Auto duplex printing reduces paper waste.
• Large input tray and document feeder minimize reloads.
• Wireless connectivity simplifies device management.
• Regular firmware updates improve security and compatibility.

Specification:

Feature	Details
Manufacturer	HP
Dimensions	Approx. 16.54 x 15.35 x 12.36 inches (42 x 39 x 31.4 cm)
Weight	Approx. 15.4 lbs (7 kg)
Color Options	White
Functionality	Print, Scan, Copy

Brother MFC-L2820DW Wireless Monochrome Laser Printer

The Brother MFC-L2820DW Wireless Monochrome Laser Printer is designed to streamline office tasks with speed and precision. Its fast printing capability of up to 36 pages per minute helps reduce waiting time, making it ideal for busy environments where efficiency matters.

This all-in-one device simplifies multi-page scanning through a 50-page auto document feeder, saving time on large documents. The compact design fits well in small office spaces without sacrificing functionality.

Connectivity options are versatile, offering dual-band Wi-Fi, Ethernet, and USB connections. Users can easily print and scan from cloud services like Google Drive and Dropbox, enhancing workflow flexibility. The 2.7-inch touchscreen provides straightforward navigation, although its size may limit ease for some.

Maintenance is hassle-free with the Refresh EZ Print subscription, which ensures toner supply is automatically replenished. Remote management is possible through the Brother Mobile Connect app, allowing users to monitor and control the printer from anywhere.

Best for: Small offices needing a fast, reliable all-in-one monochrome laser printer with versatile connectivity and simple maintenance.

What We Like:

• Fast printing speed of up to 36 ppm and efficient multi-page scanning
• Multiple connectivity options including dual-band Wi-Fi and cloud integration
• Easy remote management via Brother Mobile Connect app
• Automated toner replacement through Refresh EZ Print subscription

Specification:

Feature	Details
Manufacturer	Brother
Dimensions (W×D×H)	16.1 × 15.7 × 12.7 in (40.9 × 39.9 × 32.3 cm)
Weight	19.8 lb (9 kg)
Color	White with black accents
Connectivity	Dual-band Wi-Fi, Ethernet, USB

HP OfficeJet Pro 8139 Wireless All-in-One Printer

The HP OfficeJet Pro 8139 Wireless All-in-One Printer is designed to meet the demands of home office users who require professional-quality color prints with minimal hassle. Its fast printing speeds and automatic two-sided printing help you complete jobs quickly, saving time for more important tasks.

This all-in-one device combines printing, scanning, copying, and faxing, streamlining your workflow. The intuitive 2.7-inch color touchscreen and HP App enable easy control and remote access, making it simple to manage documents from anywhere.

Maintenance is straightforward, with a 225-sheet input tray reducing frequent paper refills. The included one-year Instant Ink trial lowers ink expenses while keeping you secure with HP Wolf Essential Security. However, it requires original HP cartridges and careful firmware management to maintain compatibility.

With its efficient design and wireless features, this printer supports busy home offices by delivering reliable, high-quality output without sacrificing convenience or security.

Best for: Home office professionals needing a versatile all-in-one printer that balances quality, speed, and wireless convenience.

What We Like:

• Fast printing with automatic duplex and large paper capacity
• Multi-functionality for print, scan, copy, and fax tasks
• User-friendly touchscreen and mobile app interface
• Cost-effective ink management via one-year Instant Ink trial
• Enhanced security with HP Wolf Essential Security

Specification:

Feature	Details
Manufacturer	HP
Model	OfficeJet Pro 8139
Dimensions (W×D×H)	Approx. 17.5 × 14.4 × 7.6 in (44.5 × 36.5 × 19.3 cm)
Weight	Approx. 17.2 lb (7.8 kg)
Color Options	Black and white
Connectivity	Wireless
Input Tray Capacity	225 sheets
Display	2.7-inch color touchscreen

Canon imageCLASS MF462dw II Wireless Monochrome Laser Printer

Experience fast, dependable printing designed to keep your office moving. The Canon imageCLASS MF462dw II delivers sharp monochrome prints at speeds up to 37 pages per minute. Its quick 5-second first print time minimizes waiting, helping you meet tight deadlines effortlessly.

This printer’s 5-inch color touchscreen simplifies navigation and setup, making wireless connectivity straightforward. Mobile printing options like Canon PRINT, Apple AirPrint, and Mopria let you print directly from your smartphone or tablet, streamlining your workflow.

Designed for busy environments, it features automatic duplex printing and a 50-sheet automatic document feeder for efficient handling of multi-page jobs. The large paper capacity supports high-volume printing, reducing the frequency of paper reloads.

Maintenance is straightforward with high-capacity toner cartridges that extend time between replacements. Multifunction capabilities—print, copy, scan, and fax—make it a versatile centerpiece for any small to medium-sized office.

Best for: Small to medium-sized offices needing fast, reliable monochrome printing with versatile wireless connectivity and multifunction features.

What We Like:

• Rapid printing with 5-second first page output
• Intuitive 5-inch color touchscreen for easy control
• Wireless and mobile printing support for convenience
• Efficient duplex printing and 50-sheet ADF for multitasking
• Multifunction design enhances office productivity

Specification:

Feature	Details
Manufacturer	Canon
Dimensions (W×D×H)	Approx. 17.5 × 18.5 × 15.7 in (44.5 × 47 × 40 cm)
Weight	Approx. 38 lb (17.2 kg)
Printing Technology	Monochrome Laser
Connectivity	Wireless, USB, Ethernet
Display	5-inch color touchscreen
Paper Capacity	Standard large capacity, expandable (optional)
Automatic Document Feeder	50 sheets
Functions	Print, copy, scan, fax

HP DeskJet 2955 Wireless All-in-One Printer (A24HJA)

The HP DeskJet 2955 Wireless All-in-One Printer (A24HJA) brings simplicity and efficiency to your home office. It makes printing, scanning, and copying easy without complicated setups. Wireless connectivity lets you work seamlessly from your smartphone or laptop.

This printer handles everyday tasks with speeds of up to 7.5 ppm for black and 5.5 ppm for color. Its compact design fits neatly in small spaces, saving room without sacrificing functionality. The 60-sheet input tray suits light to moderate print volumes, ideal for home-based entrepreneurs.

Maintenance is straightforward with the HP app managing prints and scans remotely. The eco-friendly design uses recycled plastics, and the optional Instant Ink subscription helps reduce ink costs by automatically replenishing supplies. This keeps your workflow smooth and budget-friendly.

While the print speed and tray capacity suit personal or small business use, they may not meet the demands of busy offices. The subscription service also requires ongoing payments after the trial unless canceled.

Best for: Home-based entrepreneurs and casual users needing a compact, wireless all-in-one printer with easy maintenance and eco-conscious features.

What We Like:

• Wireless dual-band Wi-Fi and mobile app for convenient remote printing and scanning
• AI-powered formatting cleans up web content for clear, precise prints
• Eco-friendly build with recycled plastics and cost-saving Instant Ink option

Specification:

Feature	Details
Manufacturer	HP
Dimensions	Compact size (exact dimensions not provided)
Weight	Not specified
Material	Includes recycled plastics
Color Options	Standard HP printer color

Brother Work Smart 1410 Wireless Color Inkjet Printer

The Brother Work Smart 1410 Wireless Color Inkjet Printer is designed to streamline your small business printing needs. Its compact all-in-one design lets you print, scan, and copy efficiently without taking up much space. With print speeds up to 16 ppm in black and 9 ppm in color, it helps you complete tasks quickly.

This printer features automatic duplex printing and a 20-sheet automatic document feeder, reducing manual effort and improving workflow. The 2.7-inch color touchscreen provides easy access to cloud services like Google Drive and Dropbox, making document management simpler and faster.

Wireless and USB connectivity options offer flexible setup in home offices or small workgroups. The Brother Mobile Connect app allows you to manage print jobs directly from your mobile device, enhancing convenience. Maintenance is straightforward with Brother’s Refresh Subscription Trial, which ensures you never run out of ink.

While the 150-sheet paper tray and 20-sheet ADF are suitable for moderate use, larger print jobs may require more frequent refills. Using Brother Genuine LC501 ink cartridges supports quality output but may increase ongoing expenses.

Best for: Small businesses and home offices needing a compact, versatile all-in-one printer with wireless connectivity and cloud integration.

What We Like:

• Fast printing speeds with automatic duplex capability
• Intuitive 2.7-inch touchscreen for direct cloud access
• Mobile device management via Brother Mobile Connect app
• Compact design ideal for limited workspace
• Convenient ink subscription option for hassle-free supply

Specification:

Feature	Details
Manufacturer	Brother
Dimensions (W×D×H)	Compact size (exact dimensions not provided)
Weight	Not specified
Connectivity	Wireless, USB
Paper Tray Capacity	150 sheets
Automatic Document Feeder (ADF)	20 sheets
Display	2.7-inch color touchscreen
Ink Cartridges	Brother Genuine LC501

Factors to Consider When Choosing a Scanner and Printer for Small Business

When choosing a scanner and printer for your small business, you’ll want to focus on print speed and connectivity options that fit your workflow. Look for multifunction features that combine scanning, printing, and copying to save space and time.

Also, consider cost efficiency and eco-friendly technology to keep expenses low and support sustainability. These factors can really make a difference in your day-to-day operations and overall budget.

Print Speed Importance

Three key reasons make print speed a crucial factor when choosing a scanner and printer for your small business: it cuts down wait times, boosts productivity, and keeps projects on schedule.

If you handle large volumes of documents regularly, a faster printer ensures you meet deadlines without stress. Quick print speeds minimize downtime, letting you and your team focus on other important tasks rather than waiting for print jobs to finish.

However, don’t just chase speed alone—balance it with print quality and cost per page to get the best value.

Connectivity Options Variety

Beyond print speed, how your scanner and printer connect to your devices can make a big difference in daily operations.

Choosing a model with multiple connectivity options like Wi-Fi, Ethernet, USB, and Bluetooth ensures you can easily integrate it into your existing setup.

Wireless options let you print and scan remotely from various devices without cables cluttering your workspace. Look for dual-band Wi-Fi (2.4GHz and 5GHz) to enjoy faster, more stable connections that minimize interruptions.

Also, prioritize devices supporting cloud services like Google Drive, Dropbox, and OneDrive for direct file transfers.

Finally, compatibility with mobile apps and protocols such as AirPrint and Mopria makes printing from smartphones and tablets hassle-free, keeping your workflow efficient no matter where you work.

Multifunction Features Benefits

Since small businesses often juggle multiple tasks, multifunction printers offer a practical solution by combining printing, scanning, copying, and sometimes faxing into one device. This not only saves valuable office space but also streamlines your workflow by reducing the need for multiple machines.

Features like automatic document feeders and duplex printing cut down on manual labor, boosting your efficiency. Intuitive touchscreens and wireless connectivity make operation straightforward and allow seamless integration with your computers and mobile devices.

Many models also support mobile printing and cloud scanning, so you can access and manage documents remotely—perfect for flexible work environments. By choosing a multifunction device, you simplify document management, enhance productivity, and keep your workspace organized, making it a smart choice for your small business.

Cost Efficiency Considerations

While multifunction features streamline your workflow, keeping costs in check remains equally important when choosing a scanner and printer for your small business. Opt for devices with high-yield toner cartridges or ink supplies to cut down on frequent replacements and reduce ongoing expenses.

Automated functions like duplex printing and automatic document feeders minimize paper use and save time, which helps lower operational costs. You might also want to consider subscription services that deliver toner and ink in bulk—these can offer both savings and convenience.

Energy-efficient models with ENERGY STAR certification can help trim electricity bills over time. Lastly, focus on printers with a low total cost of ownership (TCO), factoring in maintenance and supplies, to make sure your investment stays cost-effective in the long run.

Eco-Friendly Technology

When choosing a scanner and printer for your small business, considering eco-friendly technology can significantly reduce your environmental footprint and operational costs. Look for models with automatic duplex printing to cut paper waste and save resources.

Devices featuring toner save modes and high-yield cartridges lower energy use and minimize environmental impact. Inkjet printers with refillable ink tanks also help by reducing disposable cartridge waste compared to traditional cartridges.

Prioritize energy-efficient certifications like ENERGY STAR® to ensure the device meets strict power consumption standards. Additionally, choosing printers made with recycled plastics supports sustainable manufacturing and lessens landfill waste.

Frequently Asked Questions

How Do Printer Maintenance Costs Impact Small Business Budgets?

Printer maintenance costs directly affect your small business budget by increasing ongoing expenses. If you don’t manage them well, unexpected repairs or high supplies can strain your cash flow, reducing funds available for other priorities.

It’s important to keep an eye on these costs regularly. That way, you can avoid surprises and keep your budget in check. Small changes in maintenance habits can really add up over time.

What Are the Best Security Features for Business Printers in 2027?

Think of your printer as a fortress. You’ll want encrypted printing, user authentication, secure boot, and remote management.

These features lock down sensitive data, keeping your business’s information safe from digital invaders and internal leaks. It’s like having a security guard at every door, ensuring only authorized people get access.

Can These Printers Integrate With Popular Accounting Software?

Yes, you’ll find most modern printers easily integrate with popular accounting software like QuickBooks and Xero. They streamline invoicing and expense tracking, letting you print or scan documents directly from your accounting platforms without hassle.

It’s pretty convenient because you don’t have to switch between apps constantly. Plus, it cuts down on errors since everything syncs up automatically.

What Is the Environmental Impact of Laser vs. Inkjet Printers?

You might be surprised—laser printers usually consume more energy but use less ink waste. On the other hand, inkjet printers waste less energy but generate more plastic cartridges.

Choosing wisely helps you reduce your business’s environmental footprint. It’s all about balancing energy use and waste to find what works best for you.

Are There Subscription Plans Available for Ink or Toner Replacements?

Yes, many brands offer subscription plans for ink or toner replacements. You’ll get automatic deliveries, saving time and avoiding last-minute runs.

These plans often include discounts and recycling programs, making maintenance hassle-free and eco-friendly. It’s a pretty convenient way to keep your printer running smoothly without the stress.

Conclusion

Choosing the right scanner and printer for your small business can feel like finding the perfect tool in a crowded toolbox. You want something reliable, efficient, and cost-effective.

Whether you prioritize speed, color quality, or wireless convenience, the options here cover all bases. Keep your specific needs in mind, and you’ll find a device that works as smoothly as a well-oiled machine.

Finding the best scanner and printer for small businesses means balancing features like speed, print quality, and connectivity. With so many choices available, it helps to focus on what matters most for your daily operations.

By choosing the right scanner and printer, you ensure your business runs effortlessly day after day. These essential tools will keep your workflow smooth and productivity high, making your investment worthwhile.